Xtatic

What Xtatic does

Xtatic is a CRM platform purpose-built for after-school and auxiliary program management, founded in 2020 and headquartered in San Jose, California. The platform connects three stakeholder groups — schools, vendors, and families — through dedicated interfaces for each. School administrators can manage programs, track leads, oversee vendor applications, and administer teams via a back-office dashboard; vendors use the platform to deliver services and manage accounts across multiple school clients; families discover, enroll in, and communicate about programs through a consumer-facing surface. The product is structured around a set of administrative modules (Admin Dashboard, Admin Programs, Admin School Leads, Admin Vendor Apps, Admin Site Content, Admin Team) alongside stakeholder-facing pages (For Schools, For Vendors, Families, Auxiliary Programs, Program Detail).

The underlying technology is a single unified web-based CRM, distributed via standard pages on xtatic.org. No APIs, SDKs, or third-party integrations are documented, and there is no disclosed AI/ML capability. The company maintains policies covering privacy, cookies, terms of service, children's privacy, and security compliance, indicating baseline awareness of regulatory requirements relevant to handling children's data in an education context.

Xtatic operates on a SaaS subscription model targeting the U.S. education sector. Its go-to-market is sales-led and directed at schools and vendors managing after-school programs, with no public pricing disclosed. The company has 7 employees, no disclosed funding rounds, no named customers, no partnerships, and no management team information available in the source data, indicating an early-stage profile.

Name

Xtatic

Website

https://xtatic.org

Company type

Private

Operating status

Operating

Headcount range

1–10 employees

Short description

Xtatic is a SaaS CRM platform for after-school and auxiliary program management, connecting schools, vendors, and families through unified administrative and stakeholder-facing modules. Founded in 2020 and based in San Jose, California.

Ownership category

akta.pro rank

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. SaaS Subscription: CRM platform likely operating on a subscription basis for schools and vendors managing after-school programs

Go-to-market motion1 record

Distribution channels1 record

Core offering

Xtatic provides a unified CRM platform for managing after-school and auxiliary programs across three stakeholder groups — schools, vendors, and families. The platform centralizes program administration, vendor onboarding and applications, school-lead intake, family enrollment, and program-level content management. It is delivered as a single multi-tenant SaaS application with role-specific portals for each audience.

Product overview

Xtatic is a single unified CRM platform designed for after-school and auxiliary program management. The platform serves three primary user segments: schools, vendors, and families. It includes administrative modules for dashboard management, program administration, school leads tracking, vendor applications, site content management, and team administration. The system also provides dedicated interfaces for families, schools, and vendors to interact with the program management features.

Differentiator

Problem solved

Functional benefit

Products and services

• Xtatic CRM Xtatic CRM is a unified, multi-stakeholder CRM platform for after-school and auxiliary program management. It connects schools, vendors, and families through role-specific portals and includes administrative modules for dashboard management, program administration, school lead tracking, vendor applications, site content management, and team administration. It is sold to schools, vendors, and used by families as the primary product offering of the company.

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature1 record

Recent moves3 records

Expansion highlights3 records

Direct peers

• Procare Solutions: Procare provides child care and after-school program management software covering registration, billing, and family communication. It is a direct competitor in school-admin-facing program management functionality.
• Sawyer: Sawyer provides a booking and business management platform for children's activity providers (after-school, camps, classes). It connects vendors with families and shares Xtatic's vendor- and family-facing orientation in the same children's programming category.
• HiMama: HiMama is a child care and after-school program management app connecting programs, educators, and families with daily reports, billing, and registration features. It directly competes in the after-school / auxiliary program CRM category.
• ActivityHero: ActivityHero is a marketplace and registration platform specifically for after-school activities, camps, and kids' classes. It serves vendors and families in the same niche Xtatic targets, functioning as both a discovery and program management tool.
• brightwheel: brightwheel is a leading CRM and operations platform for early childhood education and after-school programs, serving schools, families, and administrators. It is the most direct competitor to Xtatic, with overlapping customer segments and similar SaaS subscription model.

Broad incumbents

• ClassDojo: ClassDojo is a widely adopted school-to-home communication and classroom management platform used across K-12. It overlaps with Xtatic's family-school communication use case at much larger scale.
• Gradelink: Gradelink is an independent school SIS and student management platform that includes admissions, enrollment, and family communication modules. It is a broader incumbent that overlaps with Xtatic's enrollment and family-engagement functionality.
• FACTS (FACTS Management): FACTS provides a broad school management suite (SIS, tuition, admissions) used by K-12 schools and after-school programs. It is a broader incumbent that overlaps with Xtatic's school-admin-facing modules.
• ParentSquare: ParentSquare is a unified school-home communication and engagement platform for K-12 districts. It overlaps with Xtatic's family-facing communication and engagement layers.

Emerging players

• MySchoolWorx: MySchoolWorx is a cloud-based student information system for K-12 schools that includes enrollment and family portal features. It is a smaller, niche SIS that competes for the same school-administrator buyer.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat2 records

Key risks5 records

Key highlights5 records

Customer concentration

• LinkedInlinkedin.com/company/xtatic6

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Xtatic