Smartarchive

What Smartarchive does

SmartArchiveAI is a Madrid-headquartered SaaS company that provides an AI-powered document management platform for SMB and mid-market customers. The product ingests PDFs, Word files, Excel sheets, images (via OCR), exported emails, and audio files, automatically classifying and embedding them into a searchable knowledge base that supports semantic (meaning-based) search and natural-language Q&A grounded in the customer's own documents. The platform is sold under a freemium plus subscription model with three tiers — Free, Pro at €9.99/month, and Plus at €24.99/month — billed monthly through Stripe with self-serve onboarding and no credit card required for the free tier. Distribution is product-led: users sign up directly at smartarchive.io, with content marketing via an AI document-management blog, a LinkedIn company page, a Product Hunt launch, and integrations to Zapier, Slack, Google Drive, Amazon S3, and a Custom API/webhook layer that allow automated ingestion from external repositories and ERPs.

The underlying stack runs on Amazon Web Services, uses Mailgun for transactional email, and emphasizes tenant-level data isolation plus a stated policy of not training public models on customer data. The company targets IT, Consulting, Operations, Legal & Compliance, Logistics, and Support teams, and reports case-study outcomes of 40-43% reductions in search time for customers managing thousands of documents. Operationally, the entity is privately held with 1-10 employees, has no disclosed funding rounds, and its legal notice indicates company formation in Madrid, Spain was still in progress at the time of disclosure.

Name

Smartarchive

Legal name

SmartArchiveAI

Website

https://smartarchive.io

Company type

Private

Operating status

Operating

Headcount range

1–10 employees

Short description

SmartArchiveAI is a Madrid-based SaaS platform that uses semantic search and automatic indexing to turn documents into searchable knowledge bases for SMB and mid-market IT, consulting, operations, and legal teams.

Ownership category

akta.pro rank

Headquarters

HQ city

Madrid

HQ country

Spain

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Infrastructure, Marketing or Sales, Operations, Personnel

Revenue model

1. Subscription SaaS - Free Tier: Free tier providing 50 documents, 1.5 GB storage, 15,000 AI tokens/month, and 500 embeddings/month. Serves as a free trial/demo entry point to convert users to paid plans.
2. Pro Plan Subscription: Monthly subscription at €9.99/month offering 5,000 documents, 10 GB storage, 1M AI tokens/month, and 100k embeddings/month. Targets professionals and small teams needing scalable document management with AI-powered search.
3. Plus Plan Subscription: Monthly subscription at €24.99/month offering 20,000 documents, 50 GB storage, 3M AI tokens/month, and 1M embeddings/month, with priority support. Targets growing teams with higher document volumes and AI usage requirements.

Pricing tiers

Go-to-market motion2 records

Distribution channels6 records

Marketing channels4 records

Core offering

SmartArchiveAI is a SaaS platform that ingests PDFs, Word files, Excel spreadsheets, images (OCR), emails, and audio files and automatically classifies and indexes them into a tenant-isolated knowledge base. Users query the corpus using natural language and receive precise, source-grounded answers generated via semantic search and generative AI. The product is sold through tiered monthly subscriptions (Free, Pro at €9.99/month, Plus at €24.99/month) with optional integrations to Zapier, Slack, Google Drive, Amazon S3, and a custom API.

Product overview

SmartArchiveAI is a unified SaaS platform for AI-powered document management and knowledge retrieval. The core product is the SmartArchive AI platform, which combines automatic indexing, semantic search, and generative AI capabilities to transform documents into searchable knowledge bases. The platform supports multiple document formats including PDFs, Word files, Excel files, images, emails, and audio files. Users can access features through tiered subscription plans (Free, Pro, Plus) or specific feature modules including Semantic Search, Automatic Indexing, Document Analysis, and Chat with PDFs. The platform emphasizes tenant-level data isolation and does not use customer data to train public models.

Differentiator

Problem solved

Functional benefit

Products and services

• SmartArchive AI Platform
• SmartArchive AI Free Plan
• SmartArchive AI Pro Plan
• SmartArchive AI Plus Plan
• SmartArchive AI Semantic Search
• SmartArchive AI Automatic Indexing
• SmartArchive AI Document Analysis
• SmartArchive AI Chat with PDFs
• SmartArchive AI Custom API Integration

Quantifiable outcome

• 43% reduction in search time within first month of implementation
• +1 more outcomes

Named customers3 records

Segments6 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

AI capability9 records

Feature6 records

Partnerships

Three partnerships are on record, tiered core infrastructure.

• Stripecore infrastructureOthersPayment processing partner. Stripe handles all subscription billing and payment collection for SmartArchiveAI's tiered subscription model (Free, Pro at €9.99/month, Plus at €24.99/month). Stripe's billing portal allows users to manage and cancel subscriptions directly.
• Mailguncore infrastructureOthersEmail delivery service provider for transactional communications. Mailgun handles outbound email delivery for user communications, support responses, and platform notifications.
• Amazon Web Services (AWS)core infrastructureOthersCloud infrastructure provider hosting the SmartArchiveAI platform. AWS provides the underlying compute, storage, and network infrastructure enabling the SaaS document management platform.

Scale indicators4 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Notion: Notion is a horizontal workspace and documentation platform with AI-powered Q&A and search across workspace content. It directly competes with SmartArchiveAI for team documentation and knowledge retrieval, and now bundles semantic search similar to SmartArchiveAI's core feature.
• Tettra: Tettra is an internal knowledge base and AI Q&A platform for teams, offering semantic search across documentation. It overlaps with SmartArchiveAI's value proposition of replacing folder structures with AI-organized knowledge.
• ChatPDF: ChatPDF is a consumer/SMB tool that lets users upload PDFs and ask natural-language questions. It is a direct comparator to SmartArchiveAI's 'Chat with PDFs' feature module, though narrower in scope (PDFs only, no enterprise knowledge base layer).
• Slite: Slite is an AI-powered team documentation and knowledge base tool with Ask feature for natural language queries across company docs. It is a direct horizontal competitor serving IT, ops, and consulting teams with the same semantic search promise.
• Document360: Document360 is a knowledge base platform with AI-powered search (Eddy AI) for technical and customer-facing documentation. It targets IT and support teams, directly overlapping SmartArchiveAI's primary customer segments.
• Guru: Guru is a SaaS knowledge management platform that delivers AI-powered, in-workflow answers to teams. It targets the same horizontal use case of turning scattered documents into a searchable knowledge base and competes head-to-head with SmartArchiveAI on semantic search and integrations.
• Stack Overflow for Teams: Stack Overflow for Teams is a private knowledge base with AI-powered search for technical and operational documentation. It targets the same IT and engineering personas and offers AI semantic search across accumulated team content.

Emerging players

• AskYourPDF: AskYourPDF is an AI document chat tool that competes with SmartArchiveAI's 'Chat with PDFs' and document analysis modules. It is more consumer/SMB oriented but overlaps on the core AI Q&A over documents capability.

Broad incumbents

• Confluence (Atlassian): Confluence is the incumbent team documentation and knowledge base platform, now augmented with Atlassian Intelligence for AI search and summarization. It serves the same IT/ops/consulting personas targeted by SmartArchiveAI but is bundled into a broader collaboration suite.
• Microsoft SharePoint: SharePoint is the dominant enterprise document management and intranet platform, now augmented with Copilot AI for semantic search and document Q&A. It competes broadly with SmartArchiveAI for the same IT, operations, and legal documentation use cases, but as part of the Microsoft 365 suite.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/smartarchiveai

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Smartarchive