Record Keepers

What Record Keepers does

Record Keepers, LLC is a privately held North Dakota records management company founded in 1993, operating two regional hubs in Bismarck and Fargo with route-based service across North Dakota, western Minnesota, northern South Dakota, and eastern Montana. The company provides secure off-site document storage, on-demand document imaging (Scan On Demand), and a full suite of destruction services including commercial paper shredding, personal drop-off shredding, NAID AAA-certified hard drive destruction, and electronics and cellphone recycling. Its technology stack centers on bar-coded indexing for inventory tracking, GPS-tracked trucks for chain of custody, climate-controlled storage with zoned fire suppression, and 24-hour video surveillance, all integrated with a ConnectBooster-powered online bill pay portal and a UPS partnership for next-day outlying-area delivery.

The business model is predominantly recurring: per-box monthly storage subscriptions and scheduled shredding contracts anchor revenue, supplemented by usage-based scan-on-demand fees and one-time destruction/recycling events (clean-outs, hard drive shreds, e-waste). Pricing is quote-based and not publicly disclosed, varying by volume, frequency, and service type. Customer segments span individuals, SMBs, and Fortune 500 enterprises across healthcare, legal, IT/electronics disposal, and general commercial verticals, with all destruction and storage services positioned against HIPAA, FACTA, and PCI DSS compliance requirements.

Record Keepers is the only North Dakota records management company holding NAID AAA Certification for both shredding and records storage, the first ND firm certified for hard drive destruction, and the state's only Privacy+ certified records storage provider. It has also completed an SSAE16/SOC1 audit and carries Downstream Data professional liability coverage. The company is founder/operator-controlled with no disclosed venture or institutional backing, no M&A history, and no headcount disclosed in the source data.

Name

Record Keepers

Legal name

Record Keepers, LLC

Website

https://recordkeepersllc.com

Company type

Private

Founded year

1993

Operating status

Operating

Headcount range

11–50 employees

Ownership category

akta.pro rank

Product category

Records Management and Document Destruction Services

NAICS

Web Search Portals, Libraries, Archives, and Other Information Services (519)

SIC

Public Warehousing & Storage (4220)

akta.pro primary industry

Secure & Vital Records Storage (Fireproof, Disaster-Recovery, Chain-of-Custody) (TLALALAI)

akta.pro secondary industries

Corporate Records Storage (Commercial/Enterprise) (TLALALAA), Confidential Document Destruction & Secure Recycling (Shredding) (IMAIAFAO), Records Digitization & Archiving (Legacy Files, Retention Support) (BPAAAKAG), Secure/High-Value & Document/Records Full-Service Storage (HSAKAHAH)

Keywords

• Records management services
• Document shredding services
• Offsite document storage
• Hard drive destruction
• Electronics recycling services

Headquarters

HQ city

Fargo

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B and B2C

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Marketing or Sales, Technology or R&D, Supply Chain

Revenue model

1. Records Storage Services: Off-site document storage solution with per-box pricing. Pay only for exact amount of storage needed and services utilized.
2. Scheduled Shredding Service: Regular scheduled service for businesses with ongoing shredding needs. Choice of secure container options with multitude of scheduling choices.
3. Bulk Clean-Out Service: One-time or periodic purge services for boxes or file drawers ready for destruction.
4. Personal Shredding Drop-Off: Customer drop-off shredding service for individuals. Secure, surprisingly inexpensive service.
5. Scan On Demand: Request scanned copies of stored records when needed. Documents available same day in most cases.
6. Hard Drive Destruction: NAID AAA Certified hard drive shredding using specifically purposed equipment.
7. Computer Recycling: E-waste recycling for computers, laptops, servers, and electronic equipment.
8. Cellphone Recycling: Responsible recycling and information destruction for cell phones, tablets, and Chromebooks.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels4 records

Core offering

Record Keepers provides secure offsite records storage, NAID AAA certified paper shredding and hard drive destruction, scan-on-demand document imaging, and electronics recycling (computers, laptops, tablets, cell phones) for businesses and individuals in the upper Midwest. Services are delivered via scheduled GPS-tracked routes from Bismarck and Fargo facilities, with customer drop-off and UPS delivery available for outlying areas. The company bundles physical storage, certified destruction, and e-waste recycling under a single compliance-oriented provider.

Product overview

Record Keepers provides a unified records management platform centered on secure document storage, destruction, and digital imaging services. The core offerings include Records Storage (offsite document warehousing with climate control and bar coding), Scan On Demand (on-demand document imaging), and a suite of destruction services encompassing Commercial Shredding, Personal Shredding, Hard Drive Shredding, Computer Recycling, and Cellphone/Tablet Recycling. An Online Bill Pay portal enables customer payments. All services maintain NAID AAA Certification for shredding and destruction, with records storage additionally certified under Privacy+ and SSAE16/SOC1 standards.

Differentiator

Problem solved

Functional benefit

Products and services

• Records Storage Offsite document storage for businesses with climate-controlled facilities, controlled access authorization, bar coding technology for indexing and retrieval, proactive retention reporting, same-day delivery in Bismarck and Fargo, and next-day UPS delivery to outlying areas. Pay-per-box subscription model.
• Scan On Demand NAID certified document imaging service allowing customers to request scanned copies of stored records on demand. Documents are delivered as secure PDFs via the internet with controlled multi-user access, and same-day delivery is available in most cases.
• Commercial Shredding NAID AAA certified paper shredding service for businesses, with scheduled recurring service, bulk clean-out options, bar coded security containers, GPS tracked trucks, video surveillance, and certificates of destruction. All shredded paper is recycled.
• Personal Shredding
• Hard Drive Shredding
• Computer Recycling
• Cellphone and Tablet Recycling

Quantifiable outcome

• Same day delivery available in Bismarck and Fargo
• +1 more outcomes

Named customers2 records

Segments5 records

Ideal customer profiles5 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration2 records

Feature5 records

Partnerships

Two partnerships are on record, tiered core and minor.

• UPScoreChannel Partner/ Reseller/ DistributorPartnership with UPS for next-day delivery of entire standard size file boxes to outlying areas throughout North Dakota and Western Minnesota service region.
• Downstream Data CoverageminorOthersInsurance provider offering professional liability coverage specifically for data-related service providers. Record Keepers is insured by Downstream Data Coverage to protect themselves and ensure they can cover financial liabilities to clients.

Scale indicators4 records

Recent moves6 records

Expansion highlights4 records

Broad incumbents

• Stericycle / Shred-it: North America's largest shredding and information destruction brand, recently integrated into Stericycle. Competes for the same regulated enterprise shredding and hard-drive destruction contracts that Record Keepers bids on in the Upper Midwest.
• Iron Mountain: The dominant global records storage and information destruction company operating national route-based services. Directly comparable core offerings (records storage, shredding, hard-drive destruction, and digital scanning) but at vastly larger scale than Record Keepers.
• Republic Services: Large national waste and recycling company with a document destruction business line serving enterprise and SMB customers. Comparable on the shredding/electronics-recycling side even though its core focus is broader solid-waste services.
• Veolia Environmental Services: Global environmental services provider with electronics recycling, hard-drive destruction, and document destruction capabilities — comparable to Record Keepers' e-waste and hard-drive shredding services via its asset-recovery arm.

Direct peers

• Access Information Management: Privately held records management and information destruction provider serving business customers with physical storage, shredding, and digital services. Operates a regional/multi-region depot model very similar to Record Keepers' route-based Bismarck/Fargo structure.
• Vital Records Control: Multi-region records management and shredding company offering physical storage, secure destruction, and digital imaging to regulated industries. Closely comparable service mix and recurring per-box / per-customer revenue model.
• DataShield: Regional NAID AAA-certified shredding and hard-drive destruction provider with route-based service and recurring shredding contracts — overlapping directly with Record Keepers' commercial shredding business.
• Corodata: Regional records storage and shredding company serving SMB and enterprise customers with NAID AAA-certified destruction. Closely comparable mid-size operator with depot-based service model and subscription-style storage pricing.
• Recall (now part of Iron Mountain): Formerly an independent global records management company (absorbed into Iron Mountain) providing document storage, destruction, and digital services to corporate customers — directly comparable prior to acquisition.

Emerging players

• Redishred Capital Corp (PROSHRED): Franchise-based document and hard-drive destruction network with NAID AAA certification serving SMB and enterprise customers across North America. Comparable recurring shredding model, though delivered via a franchise structure rather than owned routes.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/recordkeepersllc
• LinkedInlinkedin.com/company/record-keepers-llc

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Record Keepers