Aaron's Department DBS Checks & Online Training

What Aaron's Department DBS Checks & Online Training does

Aaron's Department Limited is a UK private software company (Company Number: 5004030) headquartered in Pudsey, Leeds, that designs and develops compliance and operations software entirely in-house. Its core offering is a DBS (Disclosure and Barring Service) check processing platform operated under the Employment Tools brand, supported by its status as a Home Office-registered DBS Umbrella Body (Reg: 2966050001) with a direct gateway connection that enables same-day submissions, real-time tracking, and validation error flagging. The company extends this into adjacent verticals through TachoMagic (digital tachograph analysis, automated downloads via TADD hardware, and integrated GPS tracking with geofencing for HGV fleet operators), Cxceed (customer service feedback and evaluation tools), and Transport Consultant Software (a white-label version of the tachograph platform for transport consultants).

The business operates a multi-brand portfolio (Employment Tools, TachoMagic, Quicker DBS, Faster DBS, Vehicle.watch, Cxceed, FM Devices, TCS) distributed through a combination of self-serve direct registration on owned domains and a white-label OEM channel that lets recruitment agencies, transport consultants, and DBS providers rebrand the software as their own. Revenue is generated through per-check admin fees on DBS transactions (£5.45-£10.95 per check), recurring subscriptions for TachoMagic and Cxceed, TADD hardware sales, and licensing fees from white-label partners, alongside CPD-certified online training courses. Government DBS fees are passed through at cost with no markup, and the company markets on the basis of in-house development, UK-hosted GDPR-compliant infrastructure, Cyber Essentials Plus certification, and no hidden fees or minimum spend.

Engineering capacity is split between the Leeds headquarters and a development office in Skopje, North Macedonia. The company was founded over 20 years ago by a director whose prior experience running a driving agency with over 100 HGV drivers motivated the original working-time compliance tools; subsequent milestones include the acquisition of ICP Tachograph Services, the development of the TachoMagic platform, in-house build-out of the DBS processing system, and the 2025 portfolio relaunch that repositioned Aaron's Department beyond DBS into a broader compliance and fleet software suite.

Name

Aaron's Department DBS Checks & Online Training

Legal name

Aaron's Department Limited

Website

https://aaronsdepartment.com

Company type

Private

Operating status

Operating

Headcount range

11–50 employees

Short description

Aaron's Department Limited is a UK-based, founder-operated software company that develops in-house DBS check processing, tachograph analysis, GPS tracking, and white-label compliance platforms, serving thousands of UK employers, recruitment agencies, transport operators, and consultants through wholly-owned brands such as Employment Tools, TachoMagic, and Cxceed.

Ownership category

akta.pro rank

Product category

Compliance Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Cloud Compliance, Audit & Continuous Controls Monitoring (CCM/GRC) (HDABAHAI)

akta.pro secondary industries

Data Privacy, Consent & Compliance Management (HDAEADAG), Privacy Management (Consent, DSAR, RoPA) (HDADAFAH)

Keywords

• DBS check processing
• Tachograph analysis software
• Pre-employment screening
• Fleet compliance software
• White-label compliance platform

Headquarters

HQ city

Leeds

HQ country

United Kingdom

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Operations, Marketing or Sales, Others

Revenue model

1. DBS Check Processing Fees: Transparent pay-as-you-go system with government DBS fee passed through at cost plus an admin fee for platform usage, same-day submissions, live tracking, and support. Government fees set by DBS with no markup. Admin fees cover platform costs and vary by check type.
2. DBS Admin Credit Programme: Free admin credit returned on bank transfer deposits based on tiered amounts (10-50% credit return), incentivizing higher deposits.
3. Tachograph Analysis Services: Monthly subscription for tachograph analysis software including remote downloads, GPS tracking, and compliance reporting via TachoMagic platform.
4. TADD Device Hardware: Automatic tachograph download devices (TADD) that enable remote data collection, bundled with software subscription.
5. Employment Check Services: Digital ID checks, reference checks, right to work checks, international background checks, and other pre-employment verification services.
6. Online Training Courses: CPD-certified training courses on Health and Safety and GDPR Awareness sold as additional services.
7. White-Label Software Licensing: White-label platform licensing for transport consultants and DBS providers to brand and offer as their own software under their own name.
8. Cxceed Customer Service Tools: Customer feedback and evaluation software for improving staff communications and client interactions.

Pricing tiers

Go-to-market motion3 records

Distribution channels6 records

Marketing channels6 records

Core offering

Aaron's Department designs, develops, and operates in-house cloud-based SaaS platforms for UK organisations, covering Disclosure and Barring Service (DBS) criminal background checks, employment screening (reference checks, ID verification, right-to-work), tachograph analysis and remote download for transport operators, GPS vehicle tracking, customer service evaluation tools, and white-label platforms that allow partners to rebrand the software as their own.

Product overview

Aaron's Department is a software company offering multiple in-house developed solutions. The core products include DBS Check Software for criminal record checks (Basic, Standard, Enhanced), and Employment Tools as a comprehensive recruitment compliance platform. TachoMagic handles tachograph analysis and fleet management. GPS Tracking & Geofencing is integrated into the TachoMagic platform for real-time vehicle and asset monitoring. Cxceed provides customer service feedback and evaluation tools. Transport Consultant Software is a white-label version of the tachograph platform for transport consultants. All software is built entirely in-house with full control over security, quality, and customization. The company operates a multi-brand strategy with products available both as direct services and white-label solutions for partners.

Differentiator

Problem solved

Functional benefit

Brands

• Employment Tools: A leading provider of DBS checks, employment checks and training courses across the UK.
• TachoMagic
• Quicker DBS
• Vehicle.watch
• Cxceed
• FM Devices
• Faster DBS
• TCS

Products and services

• DBS Check Software Cloud-based platform for processing Basic, Standard, and Enhanced Disclosure and Barring Service checks with direct DBS gateway connection, real-time status tracking, point-of-submission error validation, same-day processing, and transparent pass-through government fees plus admin fees.
• Employment Tools Comprehensive pre-employment compliance platform providing DBS checks, digital ID verification, automated reference checks, right to work checks, international background checks, automatic DBS Update Service checks, and CPD-certified Health & Safety and GDPR Awareness training courses for UK employers and HR teams.
• TachoMagic

Quantifiable outcome

• Same-day DBS processing vs days/weeks with traditional providers
• +3 more outcomes

Named customers8 records

Segments7 records

Ideal customer profiles5 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature15 records

Partnerships

One partnership is on record.

• dbs-check.co.ukcoreStrategic or Co-development PartnerAaron's Department worked closely alongside dbs-check.co.uk to develop their software enabling self-employed individuals to apply for Enhanced DBS checks. This partnership resulted in a specialised application flow including a DBS eligibility questionnaire.

Scale indicators6 records

Recent moves5 records

Expansion highlights5 records

Broad incumbents

• Sterling (Sterling Talent Solutions): Large global background screening and identity verification provider. Broad incumbent offering overlapping capabilities with Aaron's Department across DBS/employment screening for multinational customers.
• Samsara: Connected operations platform with GPS tracking, fleet management, and compliance reporting. Broader IoT-focused incumbent offering overlapping capabilities with Aaron's Department's fleet and transport compliance product line.
• Personio: European HR and people operations platform with built-in screening and compliance workflows. Broad incumbent that competes more loosely with Aaron's Department on the HR/screening side of the product portfolio.
• HireRight: Global background screening provider serving large enterprises with criminal, employment, and identity checks. Competes with Aaron's Department in the broader screening market but at higher scale and enterprise tier.
• Webfleet (Bridgestone): Leading fleet management platform with GPS tracking, tachograph download, and compliance reporting. Directly comparable to Aaron's Department's TachoMagic and GPS tracking offerings for transport operators.
• First Advantage: Global background screening, identity, and compliance services provider. Operates in adjacent segments to Aaron's Department with broader enterprise portfolio and international scale.

Direct peers

• Veremark: Background screening and reference checking platform used by employers globally. Directly comparable to Aaron's Department's employment checks, reference checks, and DBS-related services.
• Atlantic Data: UK provider of DBS checks, identity verification, and pre-employment screening services. Closely comparable to Aaron's Department on core DBS and employment check offerings serving UK employers and umbrella bodies.
• Onfido: Digital identity verification and background screening platform. Comparable to Aaron's Department's digital ID verification, right to work, and pre-employment check offerings, with broader geographic reach.
• uCheck: UK-based DBS and background screening provider offering direct DBS umbrella body services for employers and recruitment agencies. Most direct UK competitor to Aaron's Department's DBS Check Software and Quicker DBS brand.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights5 records

Customer concentration

• LinkedInlinkedin.com/company/aarons-department-limited

Compliance5 records

Revenue estimate

Valuation estimate

Number of profiles

Subsidiaries8 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Aaron's Department DBS Checks & Online Training