GDPR SYSTEMS LIMITED

What GDPR SYSTEMS LIMITED does

GDPR Systems Limited is a UK-based private software company that provides cloud-based UK GDPR compliance management software and consultancy, with a tightly defined focus on the franchise industry. Founded in 2017 and headquartered in Chipping Norton, the company sells a core GDPR Office System that produces the documentation and records required under UK GDPR — including Records of Processing Activities, data processing agreements, supplier due diligence, privacy notices, breach logs, subject access request logs, gap analysis reports, and asset due diligence — alongside specialised modules (Breach Management, Subject Access Request, CCTV asset due diligence, International Data Transfers, Personal Data Finder). Its flagship differentiator is the Franchisor Network Management System, a proprietary platform that gives franchisors real-time visibility into each franchisee's compliance status, notifies them of breaches and SARs across the network, enables remote auditing, and supports brand-risk monitoring; the company claims this capability is unique globally.

The product is delivered as a cloud-based, modular SaaS platform accessed via a web portal, with on-boarding conducted through one-to-one consultancy sessions rather than self-service sign-up. Customers operate across diverse franchise verticals including home care (Home Instead, Right at Home), fitness (Snap Fitness, Strong Pilates, Body Street, Trib3, Easy Gym), energy (Certas Energy, Motor Fuel Group), children's activities (Children's Activities Association), and business services, plus a small set of standalone SMB clients. The platform is registered with the UK Information Commissioner's Office (ICO registration ZA 332818), reinforcing its positioning as a specialist UK GDPR provider.

GDPR Systems operates a sales-led, consultative go-to-market motion targeting franchisors directly, with pricing structured as a monthly subscription per franchisee in the network (reviewed annually), invoiced to the franchisor who may absorb the cost or pass it through to franchisees. Distribution is direct with no disclosed channel partners, and marketing relies on a Squarespace-hosted website plus organic activity on LinkedIn, Facebook, and Instagram rather than paid acquisition. The company is privately held, has 11–50 employees, and shows no evidence of institutional funding, acquisitions, or international expansion beyond the United Kingdom.

Name

GDPR SYSTEMS LIMITED

Legal name

GDPR Systems Ltd

Website

https://gdprsystems.co.uk

Company type

Private

Founded year

2017

Operating status

Operating

Headcount range

1–10 employees

Short description

GDPR Systems Limited provides cloud-based UK GDPR compliance software and consultancy for franchisors and franchisees, featuring a proprietary network management platform that delivers real-time, franchise-wide compliance visibility across industries such as fitness, home care, and energy.

Ownership category

akta.pro rank

Product category

GDPR Compliance Software

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)

SIC

Services-Computer Programming, Data Processing, Etc. (7370), Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Cloud Compliance, Audit & Continuous Controls Monitoring (CCM/GRC) (HDABAHAI)

Keywords

• GDPR compliance software
• Franchise compliance management
• Data protection platform
• UK GDPR solutions
• Privacy management systems

Headquarters

HQ city

Chipping Norton

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Monthly Franchisee Licensing: GDPR Systems charges franchisors a set monthly amount per franchisee in the network. The franchisor is invoiced and can either absorb the cost themselves or pass it on to their franchise network. Pricing is reviewed annually.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels4 records

Core offering

GDPR Systems sells a cloud-based UK GDPR compliance management platform (the GDPR Office System) and a proprietary Franchisor Network Management System, designed to help franchisors and franchisees document and demonstrate UK GDPR compliance across distributed networks. Offerings include RoPA, breach management, subject access request, data processing agreement, supplier due diligence, privacy notice generation, gap analysis, and remote audit functionality, supported by unlimited one-to-one consultancy.

Product overview

GDPR Systems Limited offers a suite of GDPR compliance management products designed primarily for franchisors and franchisees. The core product is the GDPR Office System, which serves as the primary compliance documentation platform. This core system is supplemented by specialized modules including the CCTV System (for asset security documentation), Breach Management System (for incident logging), and Subject Access Request System (for managing data subject requests). The flagship differentiator is the Franchisor Network Management System, a proprietary platform that provides franchisors with real-time visibility across their entire franchise network, enabling remote auditing, breach/SAR notifications, and brand risk management. The systems collectively produce compliance documentation including RoPA, data processing agreements, supplier due diligence records, privacy notices, gap analysis reports, and bespoke policies.

Differentiator

Problem solved

Functional benefit

Products and services

• GDPR Office System Core cloud-based UK GDPR compliance management platform that enables businesses and franchisees to document and demonstrate UK GDPR compliance, producing RoPA, policies, procedures, Data Processing Agreements, Supplier Due Diligence records, Privacy Notices, Gap Analysis Reports, Personal Data Finder outputs, and security/asset documentation. Targeted at UK-based businesses, primarily individual franchisees operating under a franchise brand.
• Franchisor Network Management System Franchisor-focused proprietary platform providing network-wide visibility into franchisees' UK GDPR compliance, including notifications of data breaches and Subject Access Requests, remote audit capabilities, and brand risk management across the entire franchise network. Targeted at franchisors and franchise-head-office teams.

Named customers17 records

Segments5 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature14 records

Scale indicators2 records

Recent moves5 records

Expansion highlights4 records

Broad incumbents

• TrustArc: Privacy compliance and risk management SaaS offering GDPR/CCPA programs. Comparable in privacy management functionality but does not focus on franchise network visibility.
• OneTrust: Large-scale privacy and GRC platform serving global enterprises with consent, privacy, and compliance management. Operates broadly in the same privacy compliance software category but lacks GDPR Systems' franchise-vertical specialization.

Regional players

• 2B Advice: GDPR consulting and software provider headquartered in Germany. Similar privacy compliance offering targeted at European businesses.
• Securys: UK-based data protection and cyber security consultancy and managed service provider. Overlaps with GDPR Systems' UK GDPR advisory component and shares UK focus.
• Proteus-Cyber: UK-based data protection and cybersecurity consultancy offering GDPR support services. Comparable UK-focused compliance advisory profile.

Direct peers

• DataGuard: European data protection and information security compliance SaaS targeting SMBs. Comparable GDPR compliance product positioning with a similar subscription model.
• DPOrganizer: GDPR-focused compliance software for organizations managing personal data processing activities. Closest direct competitor in pure GDPR management tooling, though not franchise-specialized.

Emerging players

• Cookiebot: Privacy and cookie compliance platform. Adjacent in GDPR tooling but narrower in scope (cookies/consent) than GDPR Systems' broader compliance documentation stack.
• ComplyDog: GDPR compliance software for small businesses. Competes in the SMB segment of UK/EU GDPR tooling with similar documentation automation features.
• Clarip: Privacy software platform focused on data subject rights and consent management. Overlaps with GDPR Systems' Subject Access Request and consent tooling.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat3 records

Key risks5 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/people/GDPRsystems/100054432941910
• LinkedInlinkedin.com/company/gdpr-systems-ltd/posts/?feedView=all
• Instagraminstagram.com/gdprsystems

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about GDPR SYSTEMS LIMITED