Ookkee Inc.

What Ookkee Inc. does

Ookkee Inc. (legal entity Ookkee Ltd) is a UK-based outsourced bookkeeping and finance function provider founded in 2016 and headquartered in Bournemouth, with additional offices in Basingstoke, Southampton, and Poole. The company delivers monthly bookkeeping, payroll bureau, VAT/CIS returns, credit control, and management reporting services to small businesses, accounting firms, and a specialised care home vertical, anchored by named customer Luxurycare Group. Its technology stack is built entirely on third-party cloud accounting SaaS — Xero as the primary ledger, DEXT for document capture, Futrli for cash flow forecasting, and Chaser for automated credit control — with no proprietary AI or ML components evidenced. Co-founders Paul Clarke and Michael Clifton lead the firm, supported by a Commercial Director, a Payroll Manager, multiple Client Managers, and a fractional Head of People.

Ookkee monetises through a hybrid revenue model combining transaction-based pricing with fixed monthly fees, billed per service selected (bookkeeping, payroll, credit control, VAT/CIS). The go-to-market motion is consultative: free discovery calls lead to bespoke engagement scopes, with a stated goal of reducing client finance function costs by 50% and producing real-time, 100% accurate management information. Distribution is direct, supplemented by an educational content platform (Ookkeeversity), webinars, blog content, and recruitment marketing emphasising a results-only work environment. The firm currently operates with 1–10 employees and has no external institutional funding.

Name

Ookkee Inc.

Legal name

Ookkee Ltd

Website

https://ookkee.co.uk

Company type

Private

Founded year

2016

Operating status

Operating

Headcount range

1–10 employees

Short description

Ookkee Ltd provides outsourced bookkeeping, payroll, VAT/CIS, credit control, and management reporting to UK small businesses, accountants, and care homes using Xero, DEXT, Futrli, and Chaser. It is a founder-owned, privately held firm operating from Bournemouth with satellite offices across southern England.

Ownership category

akta.pro rank

Product category

Bookkeeping Services

NAICS

Accounting, Tax Preparation, Bookkeeping, and Payroll Services (5412), Payroll Services (541214)

SIC

Services-Management Consulting Services (8742)

akta.pro industry

PRIMARYBPAAAHAA

Managed Payroll Services (Full-Service Payroll Outsourcing)

Business & Public Services/Administrative & Support Services (BPO, Call Centers, Back Office)/Payroll Processing & Timekeeping Administration

Keywords

• Outsourced bookkeeping services
• Payroll bureau services
• Cloud accounting services
• Credit control services
• VAT submission services

Headquarters

HQ city

Poole

HQ country

United Kingdom

HQ region

Europe

Offices4 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Outsourced Bookkeeping Services: Transaction-based pricing model where clients pay per transaction processed, combined with fixed monthly fees for selected services. The pricing is transparent and based on individual services selected.
2. Payroll Bureau Services: Weekly/monthly payroll processing including RTI administration, pension scheme operation, BACS upload files, and digital payslip access.
3. Credit Control Services: Automated credit control including payment reminders, aged debtor reports, telephone chasing, and admin support for bad debts and legal cases.
4. VAT and CIS Returns: Monthly and quarterly VAT submissions, MTD ready, CIS submissions, contractor statements, and EPS submissions direct to HMRC.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels5 records

Core offering

Ookkee provides outsourced bookkeeping, payroll bureau, VAT/CIS return filing, credit control (debt chasing), and monthly management reporting services to UK small businesses, accountants, and care home operators. Services are delivered through an integrated cloud technology stack (Xero, DEXT, Futrli, Chaser) and priced per transaction or via fixed monthly fees.

Product overview

Ookkee is an outsourced bookkeeping and accounting services firm offering a suite of interconnected cloud-based financial services. The core offering is Outsourced Bookkeeping, which serves as the foundational platform delivering weekly/monthly bookkeeping, bank reconciliations, and ledger processing. Built on top of this are specialised modules: Payroll Bureau for payroll processing linked to HMRC and pension services; VAT/CIS Returns for MTD-compliant tax submissions; Credit Control Services for automated debt collection; and Monthly Management Reports for real-time financial reporting. Ookkee also offers industry-specific solutions such as Care Home Bookkeeping with care-sector workflows, and Xero Integration & Migration for transitioning clients to cloud accounting. The firm further differentiates through Ookkeeversity (an educational content platform) and webinars. All services are powered by a complementary suite of cloud technology integrations including Xero, Dext, Futrli, and Chaser, delivering real-time, 100% accurate financial data to clients.

Differentiator

Problem solved

Functional benefit

Products and services

• Outsourced Bookkeeping Monthly bookkeeping services using cloud technology covering weekly/monthly bookkeeping, bank reconciliations, sales and purchase ledger processing, expense reporting, and monthly/quarterly management reports for UK small businesses and accountants.
• Payroll Bureau Weekly and monthly payroll processing linked directly to HMRC and pension services, including RTI administration, BACS upload files, secure digital payslip access, and pension scheme operation.
• VAT / CIS Returns Monthly and quarterly VAT submissions, MTD-ready filing, VAT registrations and first claims, Construction Industry Scheme submissions, monthly contractor statements, and EPS submissions direct to HMRC.
• Credit Control Services Automated credit control and debt collection service including monthly customer statements, weekly overdue balance emails, aged debtors reports, direct telephone chasing, and admin support for bad debts and legal cases.
• Monthly Management Reports Regular management reporting including MI packs, group consolidations, sales ledger reconciliations, and monthly statements enabling accurate financial visibility for business decisions.
• Financial Clarity / Advisory Services Advisory services using Futrli for 3-way cash flow forecasting, scenario modelling, board packs, and dashboards to help business owners make informed decisions based on real-time financial data.
• Care Home Bookkeeping Specialised outsourced bookkeeping tailored for care homes, including payment allocation from local authority, CCG and private clients, fee adjustments, staffing cost visibility, and care-industry-specific workflows.
• Xero Integration & Migration Xero setup, integration, new workflow configuration, and data migration services for accountants and small businesses transitioning to cloud-based accounting.

Quantifiable outcome

• Reduce costs by 50%
• +4 more outcomes

Named customers2 records

Segments3 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

Feature3 records

Partnerships

Four partnerships are on record, tiered core and supporting.

• XerocoreTechnology or IntegrationXero is Ookkee's primary cloud accounting platform. They are experts in Xero integration, setup, and migration. Ookkee helps clients move to Xero and utilises it as the core accounting software for providing outsourced bookkeeping services. They offer Xero set-up, integration, new workflows, and software migration support.
• DEXT (Prepare)coreTechnology or IntegrationDEXT Prepare is used for document capture and expense management. Features include snap-it capability for receipts and invoices, automatic data sorting by tax, supplier and region, and integration with over 1,400 suppliers including PayPal and Amazon.
• FutrlicoreTechnology or IntegrationFutrli provides 3-way cash flow forecasting enabling immediate 12-month projections from Xero or QBO data. Used for preparing month-end report packs, modelling growth scenarios, and creating custom dashboards and board packs.
• ChasersupportingTechnology or IntegrationCredit control automation platform that enables automated email payment reminders, aged debtor reports, and escalation to collections service. Claims to help clients get paid up to 16 days sooner.

Scale indicators4 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Coconut: UK cloud-based bookkeeping and accounting platform targeting freelancers and small businesses. Comparable to Ookkee in serving UK SMBs with cloud-first bookkeeping services and automated workflows.
• Bench: Outsourced bookkeeping service for SMBs combining software with dedicated bookkeepers. Closely comparable business model to Ookkee, offering subscription bookkeeping, financial statements, and tax support.
• Mazuma: UK accounting services firm offering bookkeeping, payroll, and tax services for small businesses and contractors. Directly comparable to Ookkee as a UK outsourced bookkeeping and payroll provider.
• Botkeeper: AI-driven bookkeeping service combining machine learning with human accountants for SMBs. Comparable to Ookkee in using cloud accounting automation to deliver outsourced bookkeeping at scale.
• inDinero: Outsourced bookkeeping, accounting, and CFO services for small businesses. Comparable to Ookkee in delivering bundled outsourced finance services using cloud accounting tools.
• Crunch Accounting: UK-based outsourced accounting and bookkeeping firm serving freelancers, contractors, and small businesses. Directly competes with Ookkee in the UK SMB outsourced bookkeeping market using cloud accounting platforms.
• ClearBooks: UK cloud accounting software with bookkeeping service offerings for SMBs and accountants. Comparable to Ookkee as a UK cloud-first bookkeeping provider serving similar customer segments.
• Pilot.com: US-based outsourced bookkeeping firm serving startups and small businesses with technology-enabled workflows. Highly comparable to Ookkee's outsourced bookkeeping model, vertical specialization approach, and tech-orchestrated service delivery.

Others

• KarbonHQ: Practice management and workflow software for accounting firms. Connected to Ookkee because Ookkee uses Karbon's client portal infrastructure (visible via client login URL), making it an ecosystem/enabling technology partner rather than a direct competitor.

Broad incumbents

• FreeAgent: UK cloud accounting platform (owned by NatWest) serving freelancers, contractors, and SMBs. Operates as a broader accounting platform incumbent that overlaps with Ookkee's SMB cloud-accounting customer base.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks7 records

Key highlights7 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Ookkee Inc.