What Facility WorkFlow Solutions does

Facility WorkFlow Solutions (FWFS) is a privately held, founder-led consulting firm headquartered in Lake Bluff, Illinois, that provides owner's representative, program management, and construction project management services to large facility owners, with a documented focus on healthcare systems and a growing footprint in hospitality, aviation, and construction. The firm was founded by Tim Vander Molen, who also founded the affiliated Integrated Facilities Solutions (IFS, 1998), and combines more than 25 years of healthcare facility management experience with 20 years of owner's representative services delivered under a lean management philosophy that includes Integrated Project Delivery (IPD) and Integrated Form of Agreement (IFOA) contract methods.

FWFS's core technology offering is its implementation partnership around PMWeb, a 100% web-based, zero-footprint portfolio, program, and project management platform covering planning, estimating, cost controls, document controls, scheduling, asset management, and workflow. The platform is sold in modular form with Portfolio Management, Visual Workflow, Form Builder, BI Reporting, and Multi-Language/Multi-Currency modules, and supports self-hosted, SaaS, or managed-host deployments via an Integration Manager/API for accounting, ERP, and third-party systems. Notable architectural features include drag-and-drop workflow routing, over 100 pre-built business processes, and configurable security.

The firm's revenue model is a hybrid professional services and software implementation mix: owner's representative and program management engagements delivered under custom multi-year contracts, paired with PMWeb licensing, setup, customization, training, and support services. Go-to-market is direct enterprise field sales with a consultative approach; pricing is quote-based and not publicly disclosed, all client relationships begin through phone, email, or a demonstration request form, and distribution is exclusively direct with no channel or self-serve motion. FWFS operates primarily in the US Midwest with active engagement in Southeast and Mid-Atlantic regions, serving enterprise customers including NorthShore University HealthSystem, Great Wolf Lodge, Alaska Airlines, Strategic Hotels & Resorts, and LXR Luxury Resorts.

Name

Facility WorkFlow Solutions

Legal name

Facility WorkFlow Solutions

Website

https://facilitywfs.com

Company type

Private

Founded year

1998

Operating status

Operating

Headcount range

1–10 employees

Short description

Facility WorkFlow Solutions is a privately held US consulting firm that provides owner's representative, program management, and PMWeb software implementation services to large facility owners, with a primary focus on healthcare and a growing presence in hospitality, aviation, and construction.

Ownership category

akta.pro rank

Product category

Facility & Construction Project Management Consulting

NAICS

Management Consulting Services (54161), Computer Systems Design and Related Services (54151), Management, Scientific, and Technical Consulting Services (5416)

SIC

Services-Facilities Support Management Services (8744), Services-Management Consulting Services (8742), Services-Computer Programming Services (7371)

akta.pro primary industry

Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI)

akta.pro secondary industry

Infrastructure Planning, Capital Programs & Project Delivery Offices (PMOs) (BPAIALAJ)

Keywords

• Facility management consulting
• Program management services
• Construction project management
• PMWeb implementation services
• Lean construction consulting

Headquarters

HQ city

Lake Bluff

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Marketing or Sales, Technology or R&D, Supply Chain, Others

Revenue model

1. PMWeb Software Licensing/Implementation: Facility WorkFlow Solutions provides implementation, customization, training and support services for PMWeb software. Revenue appears to come from professional services associated with deploying the PMWeb platform.
2. Owner's Representative/Program Management Services: Consulting services providing owner's representative and program management for large facility owners. Services include facility management consulting, project management, and lean management philosophy implementation.

Pricing tiers

Go-to-market motion2 records

Distribution channels1 record

Marketing channels2 records

Core offering

Facility WorkFlow Solutions provides Owner's Representative and Program Management consulting services for large facility owners, combined with implementation, customization, training, and support for the PMWeb web-based portfolio, program, and project management software. The firm applies lean management philosophy and Integrated Project Delivery (IPD) methodologies to plan, build, and operate phases of facility and capital projects, primarily serving healthcare systems and other large multi-campus organizations.

Product overview

Facility WorkFlow Solutions offers PMWeb, a comprehensive web-based portfolio, program and project management platform delivered in a modular architecture. PMWeb combines multiple functional areas including planning, estimating, cost controls, document controls, scheduling, asset management, and workflow into a single configurable package. The platform is offered through three deployment models: Self-Hosted, SaaS (PMWeb-hosted), and Managed Host. Core modules include Portfolio Management, Visual Workflow, Form Builder, Business Intelligence Reporting, and Multi-Language/Multi-Currency Support. PMWeb provides over 100 pre-built business processes for rapid deployment and allows customization through built-in administrative tools.

Differentiator

Problem solved

Functional benefit

Products and services

• PMWeb Platform Comprehensive web-based portfolio, program, and project management solution sold and implemented by Facility WorkFlow Solutions; combines planning, estimating, cost controls, document controls, scheduling, asset management, and workflow in a single configurable package with Visual Workflow drag-and-drop approval routing, Business Intelligence dashboards with unlimited drill-down, Form Builder, multi-language/multi-currency support, and deployment via Self-Hosted, SaaS, or Managed Host options.
• Owner's Representative and Program Management Consulting Services Consulting service for large facility owners providing Owner's Representative and Program Management support, including facility management consulting, project management, lean management philosophy implementation, and IPD/IFOA contract application across planning, design, construction, and operations phases. Targeted at healthcare systems, hospitality, aviation, real estate, and other large multi-campus organizations.

Quantifiable outcome

• $450,000 returned to owner on NorthShore medical office building project
• +2 more outcomes

Named customers9 records

Segments5 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature7 records

Partnerships

One partnership is on record.

• PMWebcoreTechnology or IntegrationFacility WorkFlow Solutions serves as an implementation and consulting partner for PMWeb, a comprehensive web-based portfolio, program and project management solution. They provide setup, implementation, customization, training and support for PMWeb. PMWeb logo appears on company website indicating close partnership. The software provides modules for planning, estimating, cost controls, document controls, scheduling, asset management and workflow.

Scale indicators5 records

Recent moves5 records

Expansion highlights5 records

Direct peers

• PMWeb: Vendor of the PMWeb portfolio, program and project management platform that FWFS implements and supports. Most direct comparable because FWFS's software practice and competitive differentiation are built around PMWeb's configurability and feature set.
• Hammes Company: Healthcare-focused owner's representative and program management firm. Closely comparable to FWFS's primary healthcare vertical and core owner's-rep offering, particularly for hospital and medical-office-building capital programs.
• Vanir Construction Management: Mid-sized owner's-representative and program/construction management firm with strong healthcare and education practice. Closely comparable to FWFS in business model, scale, and vertical focus on complex capital programs.
• Integrated Facilities Solutions (IFS): Founder Tim Vander Molen's prior firm (founded 1998), a 25-person owner's-representative and program management firm serving large facility owners. Operates the same core consulting model as FWFS and is the closest operational analogue.

Broad incumbents

• Jacobs Solutions: Global professional services firm delivering program management, construction management, and owner's-rep services across healthcare, aviation, infrastructure, and commercial real estate — the same verticals FWFS targets, with much greater scale and geographic reach.
• CBRE Project Management: Project and program management arm of CBRE providing owner's-rep, program management, and integrated facilities technology services to enterprise owners. Competes with FWFS for the same enterprise owner's-rep mandates and PM software deployments.
• JLL Project & Development Services: Project management, owner's representation, and integrated facility management division of JLL. Comparable because it bundles owner's-rep services with a broader facilities/real-estate platform, including technology and capital-program advisory.
• Hill International: Global construction and project management consultancy providing owner's-representative, program management, and PM software advisory services. Comparable because it competes for the same enterprise owner's-rep and capital-program mandates as FWFS, though at much larger scale.
• Arcadis: Global design, engineering, and project management consultancy serving owners across healthcare, real estate, and infrastructure. Comparable in offering owner's-rep and program management alongside technology-enabled controls.
• Turner & Townsend: International program, project and cost-management consultancy serving large owners across real estate, infrastructure, and natural resources. Comparable to FWFS because it offers owner's-rep and program-management engagements alongside technology-enabled cost and schedule controls.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks5 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/facility-workflow-solutions

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Facility WorkFlow Solutions