Evidenz Gmbh

What Evidenz Gmbh does

Evidenz GmbH is a privately held, founder-led vertical SaaS company headquartered in Sankt Ingbert, Saarland, Germany, specializing in seminar and training management software for the DACH market. Founded in 1996 and incorporated as a GmbH in 2001, the company has operated continuously for nearly 30 years under Managing Directors Patrick Gansen (sales and project management) and Wilfried Lottermoser (marketing and development). The company sells two core products built on a shared modular platform: evidenz Seminar-Management, targeting external seminar providers, academies, and training organizations, and evidenz Weiterbildungs-Management, targeting HR departments managing internal employee continuing education. Add-on modules cover online booking, trainer and participant self-service portals, hotel/accommodation management, feedback collection, e-learning integration (Moodle, blink.it), and accounting/communication integrations (DATEV, Outlook, CleverReach).

The software is delivered primarily as a cloud-hosted SaaS solution running on DELL PowerEdge R6615 servers in georedundant German Hetzner data centers (Nürnberg and Falkenstein), with ISO 27001 certification and DSGVO/GDPR compliance. Underlying technology is built on Microsoft stacks (Evidenz holds Microsoft Certified Partner status), with a REST API and standard interfaces enabling integration into customer intranets, HR systems, and e-learning platforms. The company also offers on-premise deployment and service agreements bundling updates with hotline support. The platform complies with the German Barrierefreiheitsstärkungsgesetz (certified June 2025), supports Swiss QR-code e-invoicing, and is accessible via browser without local installation.

Evidenz generates revenue through monthly SaaS subscriptions (evidenz Hosting), recurring service agreements, and professional services for implementation, configuration, data migration, and training. Pricing is quote-based and not publicly disclosed; all sales flow through consultative information-request forms and consultation calls. Distribution is direct and regional (DACH), targeting enterprise and mid-market buyers through a small senior sales/project team. The company reports 100+ customers across healthcare education, maritime training, broadcasting, travel/hospitality, manufacturing, and nutritional supplements, with named logos including RTL Television, Lufthansa City Center, Sebastian-Kneipp-Akademie, and Hobart. Bootstrapped throughout its history with no external funding, Evidenz operates as a profitable German Mittelstand software provider with a measured customer satisfaction track record (support grade 1.6, hotline grade 1.3 in the 2026 survey).

Name

Evidenz Gmbh

Legal name

evidenz GmbH

Website

https://evidenz.de

Company type

Private

Founded year

1996

Operating status

Operating

Headcount range

1–10 employees

Short description

Evidenz GmbH is a German vertical SaaS company, founded in 1996, that provides modular seminar management and corporate training administration software to over 100 seminar providers and HR departments across the DACH region, delivered as cloud-hosted SaaS with German data residency.

Ownership category

akta.pro rank

Product category

Training Management Software

NAICS

Software Publishers (5132), Software Publishers (513210), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Learning Data Infrastructure & Interoperability (LRS, xAPI/LTI/OneRoster, Data Pipelines) (EDAFAFAJ)

Keywords

• Seminar management software
• Training administration software
• Continuing education management
• Online booking system
• HR training software

Headquarters

HQ city

Sankt Ingbert

HQ country

Germany

HQ region

Europe

Offices3 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Infrastructure, Marketing or Sales, Operations

Revenue model

1. SaaS Subscription (evidenz Hosting): The primary revenue stream is a Software-as-a-Service subscription model called 'evidenz Hosting'. Customers pay a monthly or annual fee to access the software over the internet without installation. The SaaS model includes hosting, maintenance, updates, and support. The company emphasizes transparency with monthly flat rates and easy scalability to additional users.
2. Service Agreement (Wartungsvertrag / Servicevereinbarung): Customers can opt for a service agreement that bundles software updates with hotline support at a favorable flat rate. This provides predictable, recurring service revenue and ensures customers always run the latest software version with optimal support.
3. Professional Services (Implementation, Consulting, Training): Revenue is generated through implementation consulting, process analysis, custom configuration, data migration, on-site training, and onboarding support. The company emphasizes individualized project support during the introduction phase as a key part of its value proposition.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels8 records

Core offering

Evidenz develops and sells modular SaaS software for seminar management and corporate training administration, serving two primary segments: external seminar providers (academies, training centers, educational institutions managing course planning, participant registration, online booking, invoicing, and document generation) and corporate HR departments (managing internal employee continuing education, training needs, compliance tracking, and approval workflows). The software is delivered as a cloud-hosted SaaS solution (evidenz Hosting) running on georedundant German ISO 27001-certified data centers, with modular add-ons for online booking, trainer portal, participant login, e-learning integration, and accounting interfaces.

Product overview

Evidenz GmbH offers a modular seminar and training management software suite with two core products: evidenz Seminar-Management for seminar providers, training centers, and educational institutions; and evidenz Weiterbildungs-Management for HR departments managing internal employee training. Both products share a modular architecture that can be customized through add-on modules including Online-Buchungssystem (online booking), Trainer Selfservice, Teilnehmer-Login (participant portal), Hotelmodul (accommodation management), Online-Feedback-Erfassung (feedback collection), E-Learning Integration (Moodle/blink.it), and accounting interfaces (DATEV, Outlook). The software is delivered as SaaS (evidenz SaaS) with German data center hosting, or as on-premise installation with professional support and service agreements.

Differentiator

Problem solved

Functional benefit

Brands

• evidenz Seminar-Management: Professional seminar management software for seminar providers and educational institutions.
• evidenz Weiterbildungs-Management
• evidenz SaaS

Products and services

• evidenz Seminar-Management Professional seminar management software for seminar providers, education centers, academies, and training organizations. Supports the full seminar lifecycle from resource and appointment planning through website publishing, participant management, accounting/invoicing, document generation, and statistical reporting. Designed for organizations managing external participants who want professional course administration, online presence, and automated workflows.
• evidenz Weiterbildungs-Management Continuing education management software for HR departments managing internal employee training, education needs assessment, seminar organization, documentation, manager self-service, approval workflows, and educational controlling. Designed for personnel development teams that need to manage professional development and compliance training across the workforce.
• evidenz SaaS / Hosting Software-as-a-Service hosting and delivery service providing the evidenz software as a cloud solution via the internet. Includes professional data center infrastructure, automatic updates, maintenance, and DSGVO-compliant data management in German ISO 27001-certified data centers operated by Hetzner.
• Hotline & Servicevereinbarung (Support Service Agreement) Customer support hotline service available via phone, email, and remote maintenance, combined with an optional service agreement bundling software updates and hotline support at a flat rate. The 2026 customer satisfaction survey rated the hotline at grade 1.3 (German scale) and overall support at grade 1.6.

Quantifiable outcome

• 75-80% time savings in administration (Akademie für Handrehabilitation)
• +4 more outcomes

Named customers10 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration6 records

Feature12 records

Partnerships

Four partnerships are on record, tiered core infrastructure, standard integration, standard integration with enhanced offering and flagship / strategic.

• Hetzner Online GmbHcore infrastructureTechnology or IntegrationHetzner Online GmbH is the German hosting provider that operates Evidenz's SaaS infrastructure. Evidenz's servers run on DELL PowerEdge R6615 hardware at Hetzner's German data centers in Nürnberg and Falkenstein, providing georedundancy, ISO 27001 certification, and physical security. This is a core infrastructure partnership underpinning the SaaS product.
• Moodlestandard integrationTechnology or IntegrationEvidenz provides a standard interface to the open-source Moodle learning management system. The integration enables automatic course creation in Moodle, user data synchronization, automatic enrollment of seminar participants, and import of learning progress back into Evidenz's training management system.
• blink.itstandard integration with enhanced offeringTechnology or IntegrationEvidenz provides a standard interface to the blink.it e-learning platform. Integration covers automatic course creation, user synchronization, enrollment, and learning progress import. Evidenz additionally offers optional billing and support for blink.it, providing customers with a single point of contact for both seminar management and the e-learning platform.
• Microsoftflagship / strategicTechnology or IntegrationEvidenz is a Microsoft Certified Partner, confirming technical competence with Microsoft technologies. The partnership provides credibility in the enterprise market and alignment with Microsoft ecosystem standards. Evidenz uses Microsoft technologies as the foundation for its software.

Scale indicators8 records

Recent moves5 records

Expansion highlights5 records

Broad incumbents

• Litmos: Enterprise LMS within the Docebo/CallidusCloud ecosystem, serving corporate training at larger scale. Overlaps with evidenz Weiterbildungs-Management for HR-led training, but as part of a broader talent suite rather than a specialist.
• Cornerstone OnDemand: Large incumbent learning and talent management suite. Comparable to evidenz in the corporate L&D category but with vastly broader scope (recruiting, performance, compliance) and enterprise-grade depth.
• SAP SuccessFactors Learning: Enterprise LMS embedded in the SAP SuccessFactors HCM suite. Competes with evidenz for HR-department training mandates in DACH enterprises that already run SAP, posing a bundling threat.

Others

• blink.it: German e-learning authoring and delivery platform integrated with evidenz. Functions as a partner/adjoining platform — evidenz even resells billing/support — rather than a direct competitor, but represents a related route to delivering training content in DACH.
• Moodle: Open-source LMS that evidenz integrates with via a standard interface. Functions as an adjacent/complementary platform rather than a direct competitor, but could be extended by customers to partially substitute evidenz's training administration layer.

Direct peers

• TalentLMS: Cloud LMS targeting training providers and SMB/mid-market corporate training teams. Closely comparable to evidenz in target customer and SaaS delivery model, with self-service pricing contrasting evidenz's quote-based motion.
• Easy-Seminar: German seminar management software for training providers and academies. The closest direct German-language competitor to evidenz Seminar-Management, targeting the same Seminaranbieter segment.
• Easy LMS: European-headquartered LMS for training providers and corporate L&D. Competes in similar segments to evidenz, especially in DACH and Benelux, with public pricing and a freemium tier.
• Docebo: AI-powered learning platform serving both external training providers and corporate L&D teams. Directly competes with evidenz in the SaaS seminar/training management category, with significantly broader geographic reach and AI feature depth.

Regional players

• Edudip: German webinar and online event platform, primarily serving the DACH market. Partially overlaps with evidenz's online booking and live seminar use cases, though focused on live delivery rather than end-to-end administration.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/evidenzsoftware
• LinkedInlinkedin.com/company/evidenz-gmbh

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Evidenz Gmbh