What medatrax does

Medatrax is a Tennessee C corporation founded in 1999 that develops web and mobile informatics software for clinical education data tracking. The company's platform supports nursing and allied health educational programs with structured capture of student clinical experiences, including time logs, patient case logs, evaluations, forms and care plans, portfolios, assignments, calendars, mail center functions, reports, alarms, preceptor letters, documentation uploads, preceptor requests, course assignments, program administration functions, and competencies. Coverage spans 41 U.S. states plus the District of Columbia, with active deployments across graduate nursing, undergraduate nursing, allied health, anesthesia, midwifery, and nurse practitioner program segments. The platform is accessible via web and mobile (iOS/Android) applications, with mobile access bundled at no additional cost.

The company's product architecture centers on longitudinal student record management tailored to the documentation requirements of accredited nursing and allied health programs, integrating preceptor coordination, competency evaluation, and clinical hour tracking into a single system. Technical components include structured data capture forms, configurable reporting, alarm/notification functions, and PCI DSS-validated payment handling certified through SecurityMetrics.

Medatrax operates a direct-sales go-to-market with a flat-fee subscription pricing model that explicitly excludes administrative, setup, and annual fees, positioning the offering against enterprise SIS/LMS vendors that typically charge implementation and tiered license fees. No external funding rounds, named investors, or acquisition activity have been disclosed, and the company has operated as a bootstrapped entity for its full 28-year history. Customer concentration is broadly distributed across many small-to-mid-sized educational programs rather than anchored on a small set of enterprise logos, based on the absence of any named anchor customers in available material.

Name

medatrax

Legal name

Medatrax, Inc.

Website

https://medatrax.com

Company type

Private

Founded year

1999

Operating status

Operating

Short description

Medatrax (Tennessee, founded 1999) provides web and mobile clinical education informatics software for nursing and allied health programs across 41 U.S. states, offering time logs, case logs, evaluations, and competency tracking on a flat-fee subscription.

Ownership category

akta.pro rank

Headquarters

HQ city

Tennessee

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. Software Subscription Services: Single flat fee model for software access, payable either by students in monthly installments or prepaid by the program. No Admin Fees, Setup Fees, or Annual Fees. This approach makes services affordable for allied health, SRNA, undergraduate and graduate programs.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels2 records

Core offering

Medatrax provides web and mobile informatics software used by universities, colleges, and allied health educators to record, track, and maintain complex student clinical criteria such as hours, patient encounters, preceptorships, and competency documentation. The platform offers configurable, role-based functionality (student, preceptor, instructor, administrator) and includes a free mobile device app for on-the-go data entry. A single flat subscription fee grants unlimited user accounts and unlimited data storage, with no setup, admin, or annual fees.

Product overview

Medatrax is a unified medical education informatics platform designed for nursing and allied health programs. The platform provides a comprehensive suite of student and administrative functions including Time Log, Patient Case Logs, Evaluations, Forms/Care Plans, Portfolios, Assignments, Calendar, Mail Center, Reports, Alarms, Preceptors Letters, Documentation Uploads, Preceptor Request, Course Assignments, Program Functions, and Competencies. The system serves universities, colleges, and allied health educators with web and mobile accessibility to track complex student clinical criteria, monitor student progress, and manage preceptor relationships. Originally developed for graduate nursing programs, it now supports multiple disciplines including undergraduate nursing (RN/BSN), graduate programs (MSN, DNP, PA), anesthesia programs, and midwifery programs.

Differentiator

Problem solved

Functional benefit

Products and services

• Medatrax Platform Web and mobile medical education informatics platform for universities, colleges, and allied health programs to record and maintain complex student clinical criteria. Provides internet-accessible data entry, robust administrative functionality, comprehensive reporting, and a free student mobile app. Sold via a single flat subscription fee per program covering unlimited user accounts and unlimited data storage.
• Medatrax for Allied Health Configurable configuration of the Medatrax platform tailored for allied health, SRNA, undergraduate, and graduate programs outside the core nursing curriculum. Supports LPN and ancillary medical technology programs with clinical hour tracking, preceptor management, and competency documentation across diverse disciplines.

Quantifiable outcome

• No minimum student requirements to begin implementation
• +1 more outcomes

Segments5 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature8 records

Scale indicators2 records

Recent moves5 records

Expansion highlights4 records

Direct peers

• American Databank (Complio): Complio by American Databank offers compliance and clinical tracking solutions for healthcare education programs, including immunization tracking, background checks, and student documentation—comparable to Medatrax's regulatory document collection capabilities.
• Typhon Group: Typhon Group provides a student tracking system (STS) for nursing and health profession programs to log clinical hours, patient encounters, and evaluations—directly mirroring Medatrax's core value proposition.
• E*Value (Elsevier/RELX): E*Value is a healthcare education management platform used by nursing and allied health programs to track student clinical experiences, evaluations, and program outcomes—closely comparable in functionality and target market to Medatrax.
• CastleBranch: CastleBranch provides clinical compliance tracking, background checks, and document management for nursing and allied health students—overlapping with Medatrax's documentation upload and credential tracking features.

Broad incumbents

• Elsevier Clinical Solutions: Elsevier offers a broad portfolio of clinical education and decision-support tools (including E*Value); a large incumbent with overlapping capabilities in healthcare education informatics at scale.
• HealthStream: HealthStream provides healthcare workforce learning, compliance training, and competency management for healthcare organizations—adjacent to Medatrax's competency tracking focus but serving practicing clinicians, not students.
• Canvas by Instructure: Canvas is a leading LMS used broadly across higher education including nursing programs; while not specialized for clinical tracking, it increasingly bundles education workflow tools that compete with Medatrax's broader platform capabilities.
• Blackboard: Blackboard is an enterprise LMS with significant higher education footprint including health professions programs; serves as a broad incumbent whose education workflows can substitute for some Medatrax functionality.

Others

• NCSBN (National Council of State Boards of Nursing): NCSBN is a regulatory body that sets nursing education standards and offers learning extensions; not a direct software competitor but influences the regulatory environment that drives demand for tracking tools like Medatrax.
• Laerdal Medical: Laerdal Medical focuses on healthcare education through simulation and training products—an ecosystem player adjacent to clinical nursing education but operating in a different functional domain (simulation vs. clinical tracking).

Market position

Strengths4 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about medatrax