What Scheduler AI does

Scheduler AI is a Cincinnati-based, privately held SaaS startup that sells an autonomous AI meeting assistant marketed to sales and marketing teams, business development professionals, lean startups, and enterprise go-to-market functions. The product engages in two-way conversational booking across webchat, email, and SMS channels, interpreting natural language scheduling commands (including timeframes, durations, timezones, and custom 'codewords') and autonomously scanning real-time calendar availability, coordinating timezones, qualifying and routing leads, updating CRMs, and generating follow-up notes and action items without human intervention.

The underlying technology combines natural language processing of scheduling intent with autonomous agent orchestration and process automation across calendar, CRM, and videoconferencing systems. Native integrations with Microsoft Outlook, Google G Suite, and Zoom enable automatic meeting link generation (Teams, Google Meet, Zoom) on every booking. The offering is structured as a five-tier subscription product: Basic at $50/month, Professional Teams at $500/year, Startup at $5,000/year, Growth at $10,000/year, and Enterprise at custom pricing, with annual billing offering a 20% discount and a 7-day free trial available on lower tiers.

The company employs a hybrid go-to-market motion combining product-led growth for the Basic and Professional Teams tiers (with self-serve Stripe checkout) and direct sales engagement (book a demo/call) for the Startup, Growth, and Enterprise tiers. The company raised a $2.8 million seed round led by Drive Capital in May 2024 and operates under parent company Synapsa, as evidenced by the website branding 'SchedulerAI by Synapsa.' SOC 2 Type 2 and ISO 27001 certifications are reported as in progress. The leadership team consists of two founders who are veterans of Nielsen and Procter & Gamble, and the company is venture-backed by Drive Capital, 11 Tribes Ventures, and Main Street Ventures.

Name

Scheduler AI

Legal name

Scheduler AI

Website

https://scheduler.ai

Company type

Private

Founded year

2021

Operating status

Operating

Headcount range

1–10 employees

Short description

Scheduler AI is a Cincinnati-based SaaS startup that sells an autonomous AI meeting assistant for two-way conversational booking across webchat, email, and SMS, targeting sales, marketing, and business development teams with tiered subscriptions from $50/month to custom enterprise pricing.

Ownership category

akta.pro rank

Product category

AI Scheduling and Meeting Automation Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Email, Calendar & Scheduling (BPAMAMAC)

akta.pro secondary industries

Workflow Automation for IT & Ops (Runbooks, Job Scheduling) (HDAEAHAH), Model Hosting, Serving & Inference Platforms (HDAAACAB)

Keywords

• AI scheduling assistant
• Meeting automation software
• Conversational booking agent
• Sales pipeline scheduling
• Calendar automation platform

Headquarters

HQ city

Cincinnati

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. SaaS Subscription - Basic Tier: Monthly subscription at $50/month for individuals and small teams. Includes AI scheduling assistant, booking links, calendar reminders, rescheduling, call recordings, and summaries. Has a free 7-day trial available.
2. SaaS Subscription - Professional Teams: Annual subscription at $500/year for teams requiring custom AI assistant branding on their own domain. Includes all Basic features plus custom branding and DNS hosting.
3. SaaS Subscription - Startup Tier: Annual subscription at $5,000/year for lean teams. Includes AI webchat, AI email, 3 supported calendars, CRM triggering, basic website booking forms, calendar reminders, call recordings, and custom naming/branding.
4. SaaS Subscription - Growth Tier: Annual subscription at $10,000/year for established go-to-market teams. Includes AI webchat, email, SMS, 6 supported calendars, CRM triggering and reporting, website booking and routing forms, and all scheduling features.
5. SaaS Subscription - Enterprise Tier: Custom pricing for enterprise companies requiring scaled meeting management across multiple channels. Includes AI webchat, email, SMS, 10 supported calendars, CRM reporting and campaign monitoring, and advanced routing forms.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels4 records

Core offering

Scheduler AI provides an autonomous AI scheduling agent that books, rebooks, reminds, records, and generates follow-ups for sales and marketing meetings through two-way conversational interactions over webchat, email, and SMS. The product integrates with Microsoft Outlook, Google Workspace, Zoom, and CRM systems to scan real-time calendar availability, coordinate timezones, qualify leads, route them to the appropriate representative, and update CRM records automatically. It is sold as a multi-tier SaaS subscription aimed at sales, marketing, and go-to-market teams.

Product overview

Scheduler AI is a single unified AI meeting assistant product marketed under the SchedulerAI brand. The offering consists of a core AI scheduling copilot with multiple pricing tiers (Basic at $50/month, Professional Teams at $500/year, Startup at $5,000/year, Growth at $10,000/year, and Enterprise with custom pricing). All tiers include the base AI scheduling capabilities—autonomous meeting booking, calendar monitoring, reminders, rescheduling, recordings, and follow-ups—with higher tiers adding more communication channels (webchat, email, SMS), calendar integrations, CRM integrations, and customization options.

Differentiator

Problem solved

Functional benefit

Products and services

• Scheduler AI Autonomous AI scheduling agent that engages in two-way booking conversations over webchat, email, and SMS to book, rebook, remind, record, and generate follow-ups for sales and marketing meetings, integrating with Outlook, Google Workspace, Zoom, and CRM systems.

Quantifiable outcome

• Users waste an average of 4.2 hours per week on meeting logistics (18.2 hours/month, 218 hours/year, 27.3 work days)
• +1 more outcomes

Named customers3 records

Segments4 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

AI capability4 records

Feature8 records

Partnerships

Three partnerships are on record, tiered core.

• Microsoft OutlookcoreTechnology or IntegrationIntegration with Microsoft Outlook syncs calendar availability, sends meeting times, books meetings, and automatically adds Teams meeting links to booked meetings.
• Google (G Suite)coreTechnology or IntegrationConnects to Gmail and Google Calendar to propose times, book meetings, and automatically add Google Meet links to scheduled meetings.
• ZoomcoreTechnology or IntegrationAutomatically adds Zoom video conferencing links to every booked meeting with no manual setup required, streamlining the meeting scheduling workflow.

Scale indicators3 records

Recent moves6 records

Expansion highlights6 records

Emerging players

• Bookings by Acuity (Squarespace): Acuity Scheduling provides appointment booking used widely by SMBs and service businesses. It is comparable to Scheduler AI's Basic and Professional Teams tiers for small businesses, though it lacks the AI-conversational booking and sales pipeline focus.

Direct peers

• Reclaim.ai: Reclaim.ai is an AI calendar/scheduling assistant that automates meeting scheduling, task planning, and time blocking. It targets the same AI-scheduling category with a productivity-team lens.
• Calendly: Calendly is the dominant scheduling tool used for booking meetings via shared links. It is the primary incumbent Scheduler AI differentiates against with its conversational AI booking versus passive calendar links.
• Chili Piper: Chili Piper offers scheduling tightly coupled with sales pipeline routing and lead qualification — overlapping directly with Scheduler AI's Sales & Marketing Teams segment and lead-routing features.
• x.ai (acquired by Bizzabo): x.ai offered Amy Ingram, an AI scheduling assistant that coordinated meetings over email. It is the historical reference point for AI-driven email scheduling — directly comparable to Scheduler AI's email booking flow.
• Clara Labs: Clara Labs provides an AI scheduling assistant that handles email-based meeting coordination end-to-end. It is a directly comparable conversational scheduling agent in the same category as Scheduler AI's email-channel offering.

Broad incumbents

• HubSpot Meetings: HubSpot Meetings is a scheduling module within the broader HubSpot CRM and Marketing Hub platform. It bundles meeting booking into a wider CRM/marketing automation suite — overlapping with Scheduler AI's CRM-integrated scheduling for sales and marketing teams.
• Salesloft (Drift): Salesloft, which acquired Drift, provides sales engagement and conversational chat products with embedded meeting booking. It overlaps with Scheduler AI's sales-pipeline meeting booking and AI webchat channels at a larger scale within the sales-tech stack.
• Zoom Scheduler: Zoom Scheduler is Zoom's native meeting-booking product integrated with Zoom Meetings. It overlaps with Scheduler AI's automated Zoom-link insertion and direct scheduling flow, but ships only as part of the broader Zoom collaboration suite.
• Microsoft Bookings: Microsoft Bookings is a scheduling app bundled with Microsoft 365 that integrates with Outlook calendars and Teams. It is a broad incumbent that competes with Scheduler AI inside the Microsoft ecosystem that Scheduler AI also integrates with.

Market position

Strengths1 record

Weaknesses1 record

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds2 records

Investors3 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Scheduler AI