ToolTime GmbH

What ToolTime GmbH does

ToolTime GmbH, founded in 2019 and headquartered in Berlin, operates a cloud-based SaaS platform targeting small and medium-sized trades businesses (Handwerk) across the DACH region, with a reported base of 20,000+ customers. The platform unifies core back-office functions — quote generation (Angebotssoftware), invoicing (Rechnungsprogramm), construction-site planning (Baustellenplaner), time tracking (Zeiterfassung), site documentation (Baustellendokumentation), and digital signatures — with a mobile iOS/Android application that synchronizes data in real time between the office and the construction site. ToolTime differentiates through trade-specific compliance (GoBD, GDPR, XRechnung/ZUGFeRD e-invoicing), an open REST API for third-party integrations, and AI-driven ToolTime Echo for voice-based work documentation that converts speech into professional reports for billing. An automated payment processing module, ToolTime Pay, is in beta.

The company's business model is a tiered monthly subscription (Solo, Team, Max) sold via a product-led growth motion featuring a free trial without payment information, supplemented by a sales-assisted demo funnel for larger prospects. Distribution is self-serve direct (web), mobile app stores, and trade-segment landing pages covering SHK, electrical, painting, roofing, landscaping, and other verticals. Core ecosystem integrations include DATEV (accounting export, core tier), Lexware Office, IDS, and Datanorm material catalog standards. Endorsements from Vaillant, Bosch, and GC, combined with a Trusted.de "Very good (1.0)" usability rating and 92% customer satisfaction across 17,000 annual support inquiries, indicate established product-market fit. Cumulative disclosed funding totals approximately $60M across a 2019 round (~$27.3M) and a June 2023 round (~$32.8M); the company operates with 101–250 employees and no disclosed M&A, subsidiaries, or external investors beyond the funding rounds.

Name

ToolTime GmbH

Legal name

ToolTime GmbH

Website

https://tooltime.de

Company type

Private

Founded year

2019

Operating status

Operating

Headcount range

101–250 employees

Short description

ToolTime GmbH is a Berlin-based SaaS provider of cloud-based trades management software for SMB Handwerk businesses in DACH, unifying quotes, invoicing, planning, time tracking, documentation, and payments via web and mobile with AI-powered voice documentation.

Ownership category

akta.pro rank

Product category

Trades Management Software

NAICS

Software Publishers (513210)

SIC

Services-Computer Programming Services (7371)

akta.pro primary industry

Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI)

Keywords

• Trades management software
• Cloud SaaS platform
• Field service software
• Craft business software
• Construction documentation

Headquarters

HQ city

Berlin

HQ country

Germany

HQ region

Europe

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Subscription Software Licenses: Cloud-based SaaS subscription model with tiered pricing plans (Solo, Team, Max) targeting trades businesses of different sizes

Pricing tiers

Go-to-market motion1 record

Distribution channels4 records

Marketing channels6 records

Core offering

ToolTime GmbH sells a cloud-based SaaS trades management platform that unifies quotes, invoices, scheduling, time tracking, site documentation, and payment processing for small and medium craft and construction businesses in German-speaking markets. The platform includes a mobile application for field workers, an AI-powered voice documentation feature (ToolTime Echo), an automated payments module (ToolTime Pay), and an open REST API for third-party integrations. Target industries include HVAC/SHK, electrical, painting, roofing, building cleaning, landscaping, carpentry, tiling, drywall, and locksmith trades.

Product overview

ToolTime GmbH offers ToolTime, a cloud-based unified trades management software platform designed for craft and construction businesses. The platform combines office software modules (Angebotssoftware for quotes, Rechnungsprogramm for invoices, Baustellenplaner for project planning, Schnittstellen for integrations) with a mobile field app that provides on-site documentation, time tracking, and digital signatures. The product portfolio includes the core ToolTime platform, the AI-powered ToolTime Echo voice documentation add-on, the Beta-stage ToolTime Pay payment processing module, and a public REST-API for custom integrations. All components are designed to work together with real-time synchronization between office and construction site, targeting various trade sectors including HVAC (SHK), electrical, painting, roofing, building cleaning, landscaping, and more. The platform emphasizes GoBD compliance, GDPR compliance, and German e-invoicing support (XRechnung/ZUGFeRD), with reported customer savings of up to 50% in administrative work.

Differentiator

Problem solved

Functional benefit

Brands

• ToolTime Echo: AI-powered voice documentation feature that converts spoken work notes into professional work reports.
• ToolTime Pay

Products and services

• ToolTime (Core Platform)
• ToolTime Echo
• ToolTime Pay
• ToolTime REST-API

Quantifiable outcome

• Up to 50% reduction in administrative workload
• +4 more outcomes

Named customers5 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration5 records

AI capability5 records

Feature4 records

Partnerships

One partnership is on record.

• DATEVcoreTechnology or IntegrationDATEV export integration for seamless accounting workflow and compliance

Scale indicators5 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• ServiceM8: Cloud-based job management SaaS for trades and service businesses with mobile field workflows, quoting, invoicing, and scheduling — highly comparable to ToolTime's core offering.
• Jobber: Field service software for home service trades (HVAC, plumbing, electrical) with CRM, quoting, scheduling, and invoicing — direct SMB-focused competitor to ToolTime.
• Housecall Pro: All-in-one SaaS platform for home service businesses combining scheduling, dispatching, estimates, invoicing, and payments — closely overlaps ToolTime's product scope.
• simPRO: Trade and field service management software for contractors and service companies with quoting, job management, and invoicing modules — directly comparable vertical SaaS.
• FieldEdge: Field service management software for HVAC, plumbing, and electrical contractors with dispatching, invoicing, and customer management features.

Broad incumbents

• ServiceTitan: Larger, well-funded trades SaaS platform serving residential and commercial contractors — broader portfolio and enterprise positioning than ToolTime.
• Lexware (Haufe Group): Established German SMB accounting and business software suite. ToolTime already integrates with Lexware Office, indicating overlapping German SMB customer bases.
• Sage Handwerk: Sage's German trade business software targeting Handwerk SMBs with accounting, ERP, and CRM — long-standing incumbent in ToolTime's core market.

Regional players

• weclapp: German cloud ERP/CRM platform for SMBs including project-based and service businesses — competes for the same German digitalization wallet share as ToolTime.
• sevDesk: German cloud accounting SaaS for SMBs and freelancers, including trades-adjacent invoicing workflows — comparable on the financial/back-office side of ToolTime's stack.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/@tooltimesoftware
• Facebookfacebook.com/de.tooltime
• LinkedInlinkedin.com/company/tooltimegmbh
• Instagraminstagram.com/tooltime.de
• TikToktiktok.com/@tooltime.de

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds2 records

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about ToolTime GmbH