Procare Solutions

What Procare Solutions does

Procare Solutions is a U.S.-based, cloud-native provider of child care management software serving more than 40,000 child care businesses, 1,300+ Head Start agencies, before/after-school programs, and youth organizations across North America. The platform is delivered as a per-center subscription with mobile applications for iOS and Android (10M+ downloads, 4.8-4.9 star app store ratings) and integrates attendance, billing, family engagement, classroom management, early childhood learning content, payment processing, and professional development under a single workflow. Architecture follows a platform-plus-modules model: the core Procare platform is supplemented by acquired brands such as ChildPlus (Head Start, acquired 2021) and add-on modules including RoomRunner (AI-powered enrollment planning launched May 2026), Professional Development (IACET-accredited, 120+ CEU-eligible hours), and an integrated payment-processing rail operated as a registered ISO of PNC Bank.

The business model is recurring subscription with embedded transaction fees. In-home daycare starts at $25/month with no contracts, no set-up fees, and no per-child charges; multi-center and franchise operators receive quote-based all-in-one pricing; ChildPlus Head Start agencies subscribe to annual Learning Plans beginning at $3,500/year, with higher tiers adding live training and consulting; payment processing (EFT, online, mobile, recurring, point-of-sale) generates transaction-based revenue with next-day funding. GTM combines inside sales (800 numbers, web demo requests), enterprise field sales for multi-center and franchise operators, and self-serve web onboarding for smaller centers, with dedicated ChildPlus sales motions for the Head Start segment. Marketing is content-led (annual Child Care Business Trends Report, Training Scramble conference, podcast, webinars) and supported by SEO, social, and a referral program.

Procare is a wholly-owned subsidiary of Roper Technologies (NASDAQ: ROP), a diversified industrial conglomerate, following Roper's acquisition of the company from prior private-equity owners. Serial M&A has been central to growth: ChildPlus (Nov 2021) brought 76% Head Start market share, Bertelsen Education (Jul 2024) extended training capabilities, and earlier tuck-ins (Kinderlime 2019, Cirrus Group 2018, SchoolLeader 2018, KidReports 2017) built out adjacent capabilities. Competitive positioning rests on a 33-year operating history, the dominant share in U.S. Head Start data management, deep regulatory compliance feature sets, and an integrated ecosystem with integrations to QuickBooks, Gusto, Checkr, Listen360, IntelliKid, KidKare/Minute Menu, Learning Beyond Paper, MarcoPolo, Lakeshore Learning, and ABCmouse.

Name

Procare Solutions

Legal name

Procare Software, LLC

Website

https://procaresoftware.com

Company type

Private

Founded year

1992

Operating status

Operating

Headcount range

51–100 employees

Short description

Procare Solutions provides cloud-based child care management software to over 40,000 child care centers, 1,300+ Head Start agencies, and youth organizations across North America, offering integrated billing, attendance, family engagement, payment processing, and AI-powered enrollment planning.

Ownership category

akta.pro rank

Product category

Child Care Management Software

NAICS

Child Care Services (62441), Educational Support Services (611710)

SIC

Services-Prepackaged Software (7372), Services-Child Day Care Services (8351)

akta.pro primary industry

Childcare & Eldercare Caregiving Platforms (BPAMAHAJ)

Keywords

• Child care management software
• Early childhood education software
• Head Start management
• Childcare administration platform
• Daycare management solutions

Headquarters

HQ city

Medford

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Software Subscription - Core Procare: Monthly subscription-based pricing for child care management software. Priced as an all-in-one solution with no per-child charges, no set-up fees, and no contracts. In-home daycare version available at $25/month.
2. Software Subscription - ChildPlus: Separate subscription tier for Head Start program management with comprehensive compliance and reporting features.
3. Professional Development Training Plans: Annual subscription plans for training: Essential plan at $3,500/year, with Starter, Standard, and Premium plans requiring consultation for pricing. Includes self-paced courses, live virtual training, and in-person consulting.
4. Integrated Payment Processing: Transaction-based revenue from integrated payment processing services including tuition collection, EFT, and point-of-sale transactions with next-day funding.

Pricing tiers

Go-to-market motion3 records

Distribution channels5 records

Marketing channels9 records

Core offering

Procare Solutions provides cloud-based child care management software for daycares, preschools, Head Start programs, before/after school programs, and youth organizations. The platform handles family information management, attendance tracking, tuition billing and payment processing, staff management, compliance reporting, and family engagement through mobile applications. Their flagship offering includes an AI-powered enrollment planning tool called RoomRunner and a specialized Head Start product line called ChildPlus.

Product overview

Procare Solutions is a comprehensive child care management software company offering a platform-plus-modules architecture. The core Procare Solutions platform serves over 40,000 child care businesses with an all-in-one system for family information, attendance tracking, tuition collection, staff management, and family engagement. This core platform is supplemented by specialized sub-brands for different child care segments (Child Care Centers, Before & After School Programs, Youth Organizations) and a separately-branded acquired product line (ChildPlus by Procare) for Head Start programs. Add-on modules extend the platform including RoomRunner (AI-powered enrollment planning), Professional Development (training with IACET accreditation), and specialized capabilities like Payment Processing, Classroom Management, and Early Childhood Learning. The Child Care Mobile App (10M+ downloads) provides parent-facing functionality including contactless check-in and payments. The product portfolio operates on a per-center subscription model with no contracts, set-up fees, or per-child charges.

Differentiator

Problem solved

Functional benefit

Brands

• ChildPlus: Head Start management software brand serving Head Start agencies and grantees with comprehensive data management, compliance tracking, and family engagement tools. ChildPlus has been serving Head Start programs for over 35 years.
• RoomRunner

Products and services

• Procare Solutions Child Care Management Software Flagship all-in-one cloud-based child care management platform managing family information, attendance tracking, tuition collection, staff management, compliance, and family engagement for daycares, preschools, ECE centers, and youth organizations.
• RoomRunner AI-powered enrollment planning tool that analyzes enrollment data, classroom capacity, child age progression, and waitlist demand to forecast openings 30-90 days in advance and recommend optimal room transitions. Available at no additional cost to Procare Online customers.
• ChildPlus by Procare Head Start management software serving over 1,300 Head Start agencies with comprehensive data management, ERSEA tracking, PIR reporting, family engagement, and compliance tools for Head Start and Early Head Start programs.
• Procare Child Care Mobile App Mobile application for iOS and Android enabling parents to track developmental milestones, receive photos and videos, communicate with teachers, process payments, and perform contactless check-in/out via QR codes and GPS.
• Procare Professional Development IACET-accredited professional development platform offering over 120 training hours including CDA Pathways, self-paced courses, and CEUs approved in all 50 states for child care staff development.
• ChildPlus Training Training programs for ChildPlus users including Learning Plans with self-paced continuing education courses and live/virtual/in-person training options, plus an annual Training Scramble conference.
• Procare Payment Processing Integrated billing and tuition collection platform supporting EFT, online payments, mobile app payments, recurring payments, and point-of-sale transactions with next-day funding.
• Procare Early Childhood Learning Early childhood education module featuring digital curriculum powered by Learning Beyond Paper, lesson planning, state standards alignment, milestone tracking, and Vine Assessments framework.
• Solutions for Youth Organizations Youth organization management software serving Big Brothers/Big Sisters, Boys and Girls Clubs, YMCA/YWCA, Boy Scouts/Girl Scouts, and summer youth/Bible camps, managing child/staff tracking, compliance, and program operations.

Quantifiable outcome

• Centers using Procare save an average of $485.54 and 28.73 hours per month
• +5 more outcomes

Named customers8 records

Segments7 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration10 records

AI capability3 records

Feature7 records

Partnerships

Eight partnerships are on record, tiered minor and core.

• PNC BankminorOthersProcare Software is a registered ISO of PNC Bank, N.A., Pittsburgh, PA for payment processing services.
• QuickBookscoreTechnology or IntegrationIntegration partnership allowing Procare customers to export family accounting, agency accounting, and payroll transactions to QuickBooks or QuickBooks Online.
• GustocoreTechnology or IntegrationSeamless integration between Gusto and Procare enabling synchronization of timesheet data with Gusto's payroll management system. Procare automatically syncs clock in-out hours to Gusto.
• Lakeshore LearningminorGTM or Marketing PartnerProcare members receive 5% discount and FREE shipping on all orders from Lakeshore Learning materials supplier.
• Learning Beyond PapercoreTechnology or IntegrationLearning Beyond Paper provides digital curriculum integrated within Procare online platform for infant to pre-kindergarten curriculum access. Also marketed as 'Procare Early Learning powered by Learning Beyond Paper'.
• CheckrcoreTechnology or IntegrationBackground check platform integrated into Procare workflow. Enables efficient background screenings for current and future employees without leaving the Procare platform.
• Listen360minorGTM or Marketing PartnerCustomer feedback solution providing real-time responses and aggregate data for insights into customer satisfaction and business improvement.
• IACETcoreOthersInternational Accreditors for Continuing Education and Training - Procare is IACET accredited and offers CEUs for all Professional Development courses.

Scale indicators19 records

Recent moves3 records

Expansion highlights6 records

Direct peers

• brightwheel: brightwheel is a leading child care and early education management platform offering attendance, billing, family engagement, and learning tools to centers and preschools — directly overlapping Procare's core SMB and center-tier offering.
• HiMama: HiMama provides child care management software with daily reports, parent communication, and billing for daycares, preschools, and family child care providers — a near product-for-product competitor to Procare's core platform.
• Kangarootime: Kangarootime delivers child care management software with billing, family engagement, and classroom tools for infant-to-preschool programs, competing head-to-head with Procare's all-in-one subscription offering.
• EZCare: EZCare offers child care management software for centers, preschools, and multi-site operators covering billing, attendance, parent communication, and reporting — a like-for-like alternative to Procare in the North American market.
• Sandbox Software (Sandboxx): Sandbox Software provides early childhood education and child care management solutions for centers and family child care, intersecting with Procare's core ECE and family daycare tiers.
• SmartCare: SmartCare delivers cloud-based child care management for centers and multi-location operators, with billing, attendance, and parent apps that map closely to Procare's capability suite.
• Eleyo: Eleyo provides before- and after-school program management software, directly overlapping Procare's Before & After School Programs sub-brand and adjacent to its youth organization segment.
• Famly: Famly is a UK-headquartered child care management platform for nurseries and daycares with attendance, billing, and parent engagement — a like-for-like competitor in an adjacent geography.
• Jackrabbit Technologies: Jackrabbit Technologies provides class and program management software for youth activities, camps, and enrichment programs, comparable to Procare's Youth Organizations and Before & After School sub-brands.

Broad incumbents

• PowerSchool: PowerSchool is a broad K-12 education software incumbent that touches enrollment, operations, and family engagement — overlapping with parts of Procare's domain as a larger, more diversified education platform.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/procaresoftware
• YouTubeyoutube.com/user/procaresoftware
• Facebookfacebook.com/childcaresoftware
• LinkedInlinkedin.com/company/procaresolutions
• Instagraminstagram.com/procaresoftwareteam

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Subsidiaries1 record

Funding overview

Funding rounds2 records

Investors3 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A7 records

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Procare Solutions