Responsive

What Responsive does

Responsive, formerly RFPIO, is a privately held enterprise software company that operates an AI-powered Strategic Response Management (SRM) platform headquartered in Beaverton, Oregon. The platform unifies core modules including Responsive AI (the generative AI engine), Response Projects (collaborative workflow management), Requirements Analysis, LookUp (knowledge retrieval), Trust Center (security documentation portal), and Request Projects (inbound request management), augmented by a no-code Agent Studio, Market Intelligence Tools, and a Portal Automation capability supporting Whistic, OneTrust, and Coupa questionnaires. Its most recent Spring 2026 Release integrates the platform directly into ChatGPT, Microsoft Copilot, and Claude via a Model Context Protocol (MCP) server, positioning Responsive as an SRM data layer within enterprise AI stacks.

The company serves enterprises across personas (Bid & Proposal Managers, Sales, Marketing, InfoSec/IT, Executive Leadership, Investor Relations) and verticals including technology, financial services, healthcare, telecommunications, BFSI, and government. Its customer base includes Microsoft, Google, Adobe, BlackRock, T. Rowe Price, Visa, Zoom, Amazon, Okta, LinkedIn, Atlassian, SAP, and Tenable, with 25+ Fortune 100 companies and over 2,000 customers worldwide standardizing on the platform; the company has managed more than $1 trillion in total opportunities across its user base.

Responsive monetizes through annual SaaS subscriptions (quote-based, not publicly disclosed) with a separate AI feature add-on subscription aligned to the primary term, supplemented by professional services via Solution Partners. Go-to-market combines direct enterprise field sales (MEDDPICC/Command of the Message), inside sales for mid-market, a self-serve PLG motion for SMB, and four partner channels (GTM, Solution, Technology ISV, Affiliate). The company employs approximately 500 people globally, with roughly half based in Coimbatore, India, alongside offices in Dallas, Kansas City, Portland, and Dublin. Responsive has raised $26.5M in disclosed funding (most recently a $25M Series A in 2018 led by K1 Investment Management) and has executed three acquisitions — RFP360 (2021), InHub (2022), and Bidhive (2025) — the last expanding the platform into Australia and the broader APAC region.

Name

Responsive

Legal name

RFPIO, Inc. d/b/a Responsive

Website

https://responsive.io

Company type

Private

Founded year

2016

Operating status

Operating

Headcount range

501–1,000 employees

Short description

Responsive is an AI-powered Strategic Response Management (SRM) software company that helps enterprises centralize knowledge and accelerate RFP, proposal, security questionnaire, and DDQ responses. It serves 2,000+ customers including 25+ Fortune 100 companies such as Microsoft, Google, and Adobe.

Ownership category

akta.pro rank

Product category

Strategic Response Management Software

NAICS

Computer Systems Design and Related Services (5415)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI)

akta.pro secondary industries

Enterprise Case Management & Request Fulfillment Platforms (HDAEALAJ), Robotic Process Automation (RPA) Platforms (HDAEAHAB)

Keywords

• Response management software
• AI RFP software
• Proposal automation
• Security questionnaire platform
• Strategic response management

Headquarters

HQ city

Beaverton

HQ country

United States

HQ region

North America

Offices6 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. SaaS Subscription (Primary): Annual or multi-year subscription licenses for the Responsive Strategic Response Management platform. Revenue is recurring and subscription-based, with high double-digit revenue growth reported over the past year. Add-on AI subscriptions align with primary subscription terms.
2. Responsive AI Add-On Subscription: Separate AI feature add-on subscription aligned with the primary Software subscription term. Subject to fair usage restrictions; additional purchases may be required for excess usage.
3. Professional Services: Implementation, integration, and service delivery through Solution Partners. Dedicated professional services offerings for enterprise customers including onboarding and training.

Pricing tiers

Go-to-market motion4 records

Distribution channels7 records

Marketing channels8 records

Core offering

Responsive (formerly RFPIO) provides an AI-powered Strategic Response Management (SRM) cloud platform that helps enterprises draft, manage, and respond to RFPs, RFIs, RFQs, security questionnaires, due diligence questionnaires, and ad hoc buyer questions. The platform combines generative AI agents, a centralized content library of 8.7M+ Q&A pairs, collaborative workflow tools, and integrations with ChatGPT, Microsoft Copilot, and Claude via a Model Context Protocol (MCP) server.

Product overview

Responsive is an AI-powered Strategic Response Management (SRM) platform that helps enterprises manage business-critical responses including RFPs, proposals, DDQs, security questionnaires, RFIs, and RFQs. The platform consists of a unified core system with integrated modules including Responsive AI (the AI engine powering agents and content generation), Response Projects (collaborative workflow management), Requirements Analysis (intake and scope analysis), LookUp (knowledge retrieval), Trust Center (security documentation portal), and Request Projects (inbound request management). The platform is enhanced by AI agents powered by insights from over $600B in managed opportunities, and the recent Fall 2025 release added a no-code Agent Studio and Market Intelligence Tools. The Spring 2026 release integrated the platform into ChatGPT, Microsoft Copilot, and Claude via MCP server.

Differentiator

Problem solved

Functional benefit

Products and services

• Responsive AI AI-powered core engine of the platform that uses customer content guided by subject-matter experts to generate fast, trusted answers for RFPs, security questionnaires, and buyer questions. Powers AI agents across the pursuit lifecycle for enterprise sales and proposal teams.
• Response Projects Collaborative workflow management module for RFP and proposal responses, enabling enterprise teams to coordinate, track progress, and deliver winning submissions.
• Requirements Analysis Analyzes incoming RFP, RFX, and questionnaire requirements to help enterprise teams understand scope and prepare accurate responses.
• LookUp Search and content retrieval tool enabling enterprise users to quickly find relevant answers and information from the centralized knowledge base.
• Trust Center Centralized portal for managing and sharing security documentation, compliance information, and trust-related content with prospects and customers, primarily for InfoSec and sales teams.
• Request Projects Manages inbound requests for proposals, information, and quotes, streamlining the intake and routing process for enterprise teams.
• No-code Agent Studio No-code environment introduced in the Fall 2025 AI Release that lets enterprise users build and deploy custom AI agents to automate response workflows.
• Market Intelligence Tools Market intelligence capabilities introduced in the Fall 2025 AI Release that help enterprises improve response times, win rates, and competitive positioning.
• Portal Automation Beta capability introduced in the Spring 2026 Release that supports automated questionnaire workflows across third-party platforms including Whistic, OneTrust, and Coupa.

Quantifiable outcome

• Drafts RFP answers 80% faster
• +8 more outcomes

Named customers22 records

Segments10 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration6 records

AI capability6 records

Feature6 records

Partnerships

14 partnerships are on record, tiered core, key and minor.

• MicrosoftcoreStrategic or Co-development Partner · 23 October 2025Microsoft is a flagship customer and co-development partner. Responsive collaborated with Microsoft (along with 100+ enterprises) on the Fall 2025 AI Release to enhance organizational knowledge and response capabilities. Microsoft reports $746 ROI per $1 invested in Responsive and $8.5B in revenue contributed by the proposals team using the platform.
• Vodafone GmbHkeyStrategic or Co-development Partner · 23 October 2025Vodafone GmbH collaborated with Responsive on the Fall 2025 AI Release to enhance organizational knowledge and response capabilities, alongside Microsoft and over 100 other enterprises.
• BidhivecoreOthers · 15 May 2025Responsive acquired Bidhive, an Australian bid and proposal management platform, to expand its presence in Australia and the Asia-Pacific region. Bidhive was a Queensland startup providing bid management capabilities to APAC and UK markets.
• AWS (Amazon Web Services)keyTechnology or IntegrationAWS is listed as a technology partner. AWS serves as the cloud hosting provider for Responsive's sub-processor infrastructure per the DPA, with options for data residency in the USA or EU per customer election.
• SeismickeyTechnology or IntegrationSeismic is a go-to-market technology partner, with a logo featured on the partner programs page. Seismic is a sales enablement platform.
• HighspotkeyTechnology or IntegrationHighspot is listed as a technology partner on the partner programs page. Highspot is a sales enablement platform.
• WhistickeyTechnology or IntegrationWhistic is supported by Responsive's Portal Automation capability (in beta), enabling questionnaire support across platforms. Whistic is a vendor security and trust management platform.
• OneTrustkeyTechnology or IntegrationOneTrust is supported by Responsive's Portal Automation capability (in beta), enabling questionnaire support across platforms. OneTrust is a privacy and security governance platform.
• CoupakeyTechnology or IntegrationCoupa is supported by Responsive's Portal Automation capability (in beta), enabling cross-platform questionnaire management. Coupa is a spend management platform.
• AccenturekeyImplementation/ SI/ Consulting PartnerAccenture is listed as a partner on the partner programs page, suggesting an implementation or consulting partnership for delivering Responsive solutions to enterprise clients.
• Association of Proposal Management Professionals (APMP)coreStrategic or Co-development PartnerAPMP is Responsive's primary research and thought leadership partner. Together they publish the annual State of Strategic Response Management Report (2026 edition), covering AI adoption, ROI, and SRM maturity benchmarks across regions including ANZ, EU/UK, and global markets.
• AddaptiveminorGTM or Marketing PartnerAddaptive is an Affiliate Partner focused on guiding small and medium businesses through AI transformation with practical solutions that enhance efficiency and growth.
• JHL Integrated Global PartnersminorGTM or Marketing PartnerJHL Integrated Global Partners is a consulting and professional services company acting as an Affiliate Partner that connects Responsive with new opportunities through expert guidance.
• PatriminorImplementation/ SI/ Consulting PartnerPatri is a certified partner of Responsive. Josh Ellars, Founder and Principal of Patri, stated: 'This partnership brings immense value to our solutions as we work together to advance the growing response management market and the customers we serve.'

Scale indicators17 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Loopio: Loopio is a Toronto-based RFP and proposal automation platform that directly competes with Responsive in serving enterprise proposal teams, with similar library-based response management and AI features. It is widely cited as Responsive's closest direct competitor in the RFP software category.
• Upland Qvidian: Qvidian (part of Upland Software) is a long-established RFP response and proposal automation platform serving similar enterprise customers. It directly competes with Responsive in the same RFP/proposal category with comparable workflow and content library functionality.
• Proposify: Proposify is a proposal management software company serving SMB and mid-market segments, offering proposal creation, tracking, and e-signature. It overlaps with Responsive in proposal automation but focuses more on the creation/close side and less on the response library workflow.
• PandaDoc: PandaDoc is a document automation and proposal management platform with strong template and e-signature capabilities. It competes with Responsive on the proposal creation side of the workflow and serves a similar SMB/mid-market customer base.

Broad incumbents

• Seismic: Seismic is a leading sales enablement platform that includes content management, training, and proposal automation capabilities. It overlaps with Responsive on the content/proposal side but serves a much broader sales enablement category and is a listed technology partner of Responsive.
• Highspot: Highspot is a sales enablement platform offering content management, guidance, and engagement analytics. Like Seismic, it competes for the same enterprise content and proposal budget but spans a broader category than RFP-specific response management.
• Salesforce: Salesforce is the dominant CRM platform with adjacent proposal, quoting (CPQ), and AI (Einstein/Copilot) capabilities that intersect with the RFP/proposal workflow. As the incumbent CRM, it competes with Responsive for enterprise revenue-team budget and could bundle RFP features natively.
• Microsoft: Microsoft is both a flagship customer of Responsive (with $8.5B in revenue contributed via Responsive) and a broad incumbent via Dynamics 365, Microsoft 365, and Microsoft Copilot, which increasingly embed RFP/proposal-relevant content and AI capabilities.

Emerging players

• Better Proposals: Better Proposals is a UK-based proposal management tool focused on SMB and mid-market customers with branded proposal creation, tracking, and e-signature. It overlaps with Responsive on proposal creation but with less depth on the enterprise RFP response library workflow.
• DocSend: DocSend (acquired by Dropbox) provides document-sharing and analytics for sales teams, often used in the RFP/proposal workflow for tracking buyer engagement. It is adjacent rather than directly competing, but increasingly intersects with response management use cases.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/responsive
• Xx.com/responsiveio
• Facebookfacebook.com/rfpio

Compliance6 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles8 records

Subsidiaries1 record

Funding overview

Funding rounds2 records

Investors4 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A3 records

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Responsive