WorkLife Systems

What WorkLife Systems does

WorkLife Systems, Inc. (WLS) is a privately held U.S. software developer specializing in technology solutions for Child Care Resource and Referral (CCR&R) operations. Founded in 2002 and commercially launched in 2005, the company operates as a subsidiary of TOOTRiS, a San Diego-based child care platform. WLS targets state government child care agencies and CCR&R associations, selling a single web-based platform that manages provider data, powers family-facing child care search, automates service evaluation, and generates reports for funders and regulators. The platform is built on SQL Enterprise, runs in any browser on any device, integrates daily with state licensing and education data sources, and is offered with bundled hardware, hosting, unlimited support, and optional add-on modules for Training, Technical Assistance coaching, and QRIS quality rating management.

WLS generates revenue through annual, quote-based SaaS subscriptions that bundle software, hardware (servers), managed hosting, and unlimited monthly support, supplemented by implementation, on-site training, and business analysis services. Go-to-market is direct enterprise sales to state agencies and CCR&R associations, supported by case studies and client testimonials. The flagship deployment, greatstarttoquality.org for the State of Michigan (live since 2009), consolidates 16 regional agency databases, serves 50,000-90,000 parents and 9,000-12,000 providers annually, and is cited as a $6M cost-savings reference site. Additional named customers include Child Care Aware of Kansas, Child Care Aware of Missouri, Oklahoma CCR&R Association, and the Early Childhood Investment Corporation.

The company is small (1-10 employees), single-product, and reliant on a limited number of large state contracts. Its operating geographies span Michigan, Kansas, Missouri, Oklahoma, and California, with headquarters co-located at TOOTRiS in San Diego. No outside funding, M&A, patents, or AI/ML capabilities are evidenced in the available data.

Name

WorkLife Systems

Legal name

WorkLife Systems, Inc.

Website

https://worklifesystems.com

Company type

Private

Founded year

2002

Operating status

Operating

Headcount range

1–10 employees

Short description

WorkLife Systems is a private U.S. SaaS company that builds a web-based platform for state Child Care Resource and Referral agencies, managing provider data, family referral search, licensing integrations, and funder reporting across multi-agency state deployments.

Ownership category

akta.pro rank

Product category

Child Care Resource and Referral Software

NAICS

Child Care Services (624410), Computer Systems Design and Related Services (54151), Child and Youth Services (62411)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Childcare & Eldercare Caregiving Platforms (BPAMAHAJ)

akta.pro secondary industry

Nanny Share Setup, Matching & Contracting Services (facilitation/coordination) (HSAAAFAL)

Keywords

• Child care referral software
• Resource referral platform
• Provider database management
• Early childhood technology
• State government software

Headquarters

HQ city

Eagan

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Operations, Marketing or Sales

Revenue model

1. Software-as-a-Service (SaaS) Platform: WLS provides a cloud-based technology platform for Child Care Resource and Referral services. The solution includes software, hardware, hosting, and unlimited monthly support services bundled together.
2. Implementation and Training Services: On-site training and system launch services included in initial implementation. Add-on components for Training, Technical Assistance (TA), and QRIS available.
3. Business Analysis Services: Consulting services to identify processes that save clients time and money, part of ongoing monthly support offering.

Pricing tiers

Go-to-market motion2 records

Distribution channels2 records

Marketing channels3 records

Core offering

WorkLife Systems provides a cloud-based Child Care Resource and Referral (CCR&R) technology platform licensed primarily to U.S. state government agencies. The core platform manages licensed child care provider data, powers online family search and referral functionality, automates service evaluation, and generates smart system-calculated reports, with optional add-on modules for Training, Technical Assistance (TA) coaching, and Quality Rating and Improvement System (QRIS). Subscriptions bundle software, hardware (SQL Enterprise database servers), 24/7 managed hosting, and unlimited monthly support.

Product overview

WorkLife Systems offers a single unified technology platform (WLS Core Product) for Child Care Resource and Referral services, augmented by three optional add-on modules: Training, TA (Technical Assistance) Coaching, and QRIS. The core platform manages provider data, enables family referrals and searches, automates service evaluations, and generates smart reports. The add-on modules bring additional functionality (training management, technical assistance coaching, and quality rating tracking) into the same database to eliminate duplication. The platform has been deployed at scale in Michigan as the greatstarttoquality.org portal.

Differentiator

Problem solved

Functional benefit

Products and services

• WLS Core Product (Child Care Resource & Referral Platform) Cloud-based Child Care Resource and Referral technology platform that manages child care program/provider data, enables families to search for child care, automates evaluation of services, and produces smart system-calculated reports. Bundled with hardware (servers running SQL Enterprise), 24/7 managed hosting, and unlimited monthly support, it is sold primarily to U.S. state government agencies and CCR&R associations.
• Training Add-on Module Optional add-on that brings training management into the main WLS database, eliminating duplication of provider databases and supporting registration of training opportunities for early childhood educators, unlicensed subsidized providers, and parents.
• Technical Assistance (TA) Coaching Add-on Module
• Quality Rating and Improvement System (QRIS) Add-on Module

Quantifiable outcome

• At least 3x increase in family use of online referral services
• +5 more outcomes

Named customers6 records

Segments4 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature7 records

Partnerships

One partnership is on record.

• TOOTRiScoreOEM/ Whitelabel/ Licensing PartnerWorkLife Systems is a company of TOOTRiS, operating as a subsidiary. TOOTRiS is a Child Care platform recognized as one of the Top 50 Fastest Growing Companies in San Diego by the San Diego Regional Economic Development Corporation in 2025. WLS is positioned as the technology arm providing resource and referral solutions within the TOOTRiS ecosystem.

Scale indicators7 records

Recent moves5 records

Expansion highlights4 records

Direct peers

• Daycare Works: Online child care search and referral platform serving families and state agencies; directly comparable to WLS in the CCR&R family-referral search use case.
• TOOTRiS: Parent company of WorkLife Systems and a broader child care platform serving families and providers; directly comparable because it operates in the same child care technology category and shares customers/governance with WLS.
• Procare Solutions: Provider of child care management software including family engagement and state-funded program tracking; comparable in serving regulated child care programs and integrating with state systems.
• Kangarootime: Child care center management software with parent communication, billing, and licensing compliance; comparable in serving licensed providers with a SaaS platform.
• Wonderschool: Child care platform helping families find child care and providers manage programs; comparable to WLS in offering online family search and provider self-service tools.
• SmartCare (by ChildCareCRM): CRM and family referral software purpose-built for Child Care Resource & Referral agencies; the closest functional peer to WLS in the CCR&R vertical.
• Lillio (formerly HiMama): Child care management platform with family engagement, reporting, and licensing compliance tools; comparable to WLS in serving licensed child care providers and offering parent-facing features.

Emerging players

• BridgeCare: Child care access platform focused on subsidy management and state agency workflows; directly comparable in selling to state child care agencies with referral and eligibility tooling.

Broad incumbents

• ChildCare Education Institute (CCEI): Major provider of online child care training and professional development used by state systems; comparable as an ecosystem participant that integrates with state child care infrastructure.

Others

• Child Care Aware of America: National CCR&R membership organization serving state and local agencies; comparable as the buyer ecosystem for WLS's products and a thought leader shaping CCR&R technology standards.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/worklife-systems-inc-

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about WorkLife Systems