Bidaya

What Bidaya does

Bidaya Technologies, Inc. (operating as Bidaya AI) is a Calgary-based software company founded in 2021 that provides an AI-powered platform for Architecture, Engineering, and Consulting (AEC) firms to discover, analyze, and respond to Requests for Proposals (RFPs). The platform continuously monitors Canadian bid portals including MERX, BC Bid, APC, Bids&Tenders, and municipal sources, surfaces opportunities matched to each firm's expertise and region, and then uses AI to extract requirements, run go/no-go analyses, and generate proposal drafts in the firm's own voice using its historical proposals, resumes, and project data.

The product is built on large language models combined with retrieval-augmented generation (RAG) over a firm-specific knowledge engine stored in a logically isolated environment, with a contractual guarantee that customer content is never used to train AI models. Core capabilities include RFP Discovery, RFP Analysis, Proposal Generation, an AI Copilot for Q&A and technical document creation, Proposal Review with compliance and formatting checks, and an Intelligent Word Assistant. The "Bidaya AI for Microsoft Word" add-in, distributed via Microsoft AppSource, embeds these capabilities inside Microsoft Word, while integrations with Procore, Microsoft Teams, and SharePoint extend the knowledge base that feeds proposal generation.

Bidaya operates a SaaS subscription model with monthly and annual billing, though specific pricing is not publicly disclosed and prospects are directed to book a demo or contact sales for custom quotes. The company employs 1-10 people, pursues a hybrid product-led growth and enterprise field sales motion, and serves a customer base that includes EllisDon, ACI, Keystone Architecture, SAHURI, Verne Reimer Architecture, BluWave.ai, WCD, Vitae Environmental Construction, DeGraaf Excavating, Setplan Engineering, and George Harris Collaborative. It has received investment from Mistral Venture Partners (with Alberta Enterprise Corporation participation) and a $15,000 grant from Google.org in December 2025.

Name

Bidaya

Legal name

Bidaya Technologies, Inc.

Website

https://bidaya.ai

Company type

Private

Founded year

2021

Operating status

Operating

Headcount range

1–10 employees

Short description

Bidaya AI is a Calgary-based SaaS platform that uses LLMs and retrieval-augmented generation to help Architecture, Engineering, and Consulting firms discover RFPs, analyze requirements, and generate proposal drafts using their own historical content.

Ownership category

akta.pro rank

Product category

RFP Automation Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

iBPMS (Intelligent BPM Suites) & Process Automation Suites (HDAEAHAG)

Keywords

• RFP automation software
• Proposal generation platform
• AEC bid management
• Government contract AI
• RFP discovery tool

Headquarters

HQ city

Calgary

HQ country

Canada

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations

Revenue model

1. SaaS Subscription: Bidaya AI operates on a subscription SaaS model. Fees are billed in advance on a recurring basis (monthly or annually). Subscriptions include trial/pilot periods with automatic conversion to paid plans upon expiry. Auto-renewal applies at the end of each billing cycle. Price changes require 30 days' written notice.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels5 records

Core offering

Bidaya AI is a SaaS platform that continuously monitors public bid portals such as MERX, BC Bid, APC, Bids&Tenders, and municipal sites to surface relevant RFPs, then uses large language models with retrieval-augmented generation to analyze RFP packages and generate compliant proposal drafts from each customer's own past proposals, resumes, and project content. It is sold primarily on monthly or annual subscriptions with a Microsoft Word add-in extension, targeting Architecture, Engineering, and Consulting (AEC) firms in North America.

Differentiator

Problem solved

Functional benefit

Brands

• Bidaya AI for Word: Microsoft Word integration enabling proposal drafting, chat, and review features directly within Word for AEC firms.

Products and services

• Bidaya AI Platform SaaS platform that monitors bid portals (MERX, BC Bid, APC, Bids&Tenders, municipal portals), analyzes RFP packages, and generates first-draft proposals using the customer's own past proposals, CVs, and project sheets. Built for Architecture, Engineering, and Consulting (AEC) firms and sold as a monthly or annual subscription with pilot periods.
• Bidaya AI for Microsoft Word Microsoft Word add-in that brings Bidaya's AI copilot into the AEC firm's primary proposal authoring environment. Provides in-document Chat (Q&A on documents), Draft (generate sections tailored to RFP requirements), and Review (compliance checking) capabilities. Distributed through Microsoft AppSource.

Quantifiable outcome

• Reduce proposal writing time by up to 80%
• +3 more outcomes

Named customers9 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

AI capability7 records

Feature7 records

Partnerships

One partnership is on record.

• Microsoft (AppSource / Word Integration)coreTechnology or IntegrationBidaya AI has a product integration with Microsoft Word via a dedicated add-in ('Bidaya AI for Word') listed on Microsoft AppSource. The integration enables AEC firms to access Bidaya's AI copilot, draft generation, and proposal review capabilities directly within Microsoft Word — the primary proposal authoring tool for the AEC industry. The add-in provides chat, draft, and review capabilities within the Word interface.

Scale indicators2 records

Recent moves1 record

Expansion highlights5 records

Emerging players

• AutoRFP.ai: AutoRFP.ai is an emerging AI agent-based RFP response automation startup. It overlaps with Bidaya in generative proposal drafting but focuses on horizontal enterprise use cases rather than the AEC vertical.
• Procurement Sciences AI: Procurement Sciences builds AI tools for government contractors and proposal teams, overlapping with Bidaya's RFP discovery and proposal use cases, particularly for government-adjacent AEC and infrastructure bids.
• Inventive AI: Inventive AI is an emerging AI-native RFP automation platform targeting the same AI-driven proposal use case as Bidaya. It is a younger entrant with overlapping capabilities and likely overlapping buyer personas in professional services and enterprise sales.
• ARK RFP: ARK RFP is an AI-enabled RFP response management platform serving enterprise proposal teams. It overlaps with Bidaya's proposal generation and review use cases as a horizontal SaaS competitor.

Direct peers

• Responsive (formerly RFPIO): Responsive is a leading RFP and proposal automation platform with AI-assisted response generation, content libraries, and project management capabilities. It competes head-to-head with Bidaya for RFP-response automation budgets, though at a broader enterprise scale.
• Qorus Docs: Qorus Docs (formerly Qorus) builds AI-powered proposal automation and content management software for professional services firms. It is a direct horizontal competitor to Bidaya's core proposal-generation use case, with similar Microsoft Office integrations.
• Loopio: Loopio is a SaaS platform that automates RFP responses and library management for enterprises. It is the closest direct competitor to Bidaya, addressing the same RFP-discovery-to-proposal workflow, though Loopio serves a broader cross-vertical customer base while Bidaya focuses on AEC.

Broad incumbents

• Microsoft 365 Copilot: Microsoft 365 Copilot (including Copilot for Word) is a broad-incumbent productivity AI integrated into the same Word environment where Bidaya operates its add-in. While it does not specialize in AEC or RFP workflows, it represents the highest-impact competitive threat as a default AI layer in the AEC firm's authoring tool.
• Procore Technologies: Procore is the dominant SaaS platform for construction project management and integrates with Bidaya. It is a potential broad-incumbent competitor if it adds RFP or pre-construction AI bidding features, and an important partner/distribution channel for Bidaya today.
• Salesforce (Sales Cloud / Proposal AI): Salesforce offers CRM, proposal, and Einstein AI capabilities that large AEC firms already use. As it adds RFP-specific AI features, it competes with Bidaya at the broad enterprise CRM/proposal layer, though without AEC vertical depth.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/bidaya-ai

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Bidaya