Rotaready
Rotaready Evo is an AI-powered hospitality workforce management SaaS platform from The Access Group, offering scheduling, time and attendance, HR, and employee-engagement tools to multi-site hospitality operators across the UK and Ireland.
- Company typePrivate
- Founded2014
- HeadquartersLondon, United Kingdom
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Rotaready does
Rotaready, operating commercially as Rotaready Evo, is a UK-based SaaS platform purpose-built for workforce management in the hospitality sector. The product is a brand within The Access Group following an acquisition, and it serves multi-site operators across pubs, restaurants, hotels, cafes, entertainment venues, and catering businesses in the UK and Ireland, where it is reportedly deployed across more than 45,000 hospitality sites. Its offering combines rota scheduling, time and attendance, HR management, employee engagement, and forecasting in a single cloud platform, with a mobile-first employee app supporting self-service for shift swaps, clock-in/out, absence requests, and shift feedback.
The platform's underlying technology is a cloud-hosted workforce management application augmented by AI and machine learning in three areas: scheduling optimization that balances predicted demand against labour costs and budgets, sales/cover forecasting for workforce planning, and an employee-sentiment / wellbeing layer that processes clock-out feedback to surface patterns such as stressed or overworked staff. Rotaready Evo integrates with The Access Group's Hospitality People Suite (HR, Payroll, Learning & Development, Analytics) and with third-party payroll, EPoS, applicant tracking, training, and tips & tronc systems. Documented compliance automation covers working time rules, minimum wage, rest breaks, and contracted hours, and customer case studies cite outcomes such as a 761% ROI for Gourmet Coffee Bar & Kitchen, £1,600+ in weekly labour-cost savings, and 21 hours per week reclaimed by Brucan Pubs.
Commercially, Rotaready Evo is sold as a subscription SaaS product on an annual billing cadence, typically bundled within The Access Group's Hospitality People Suite rather than as a standalone price-listed SKU. The go-to-market is sales-led through Access Group's enterprise direct sales motion, supplemented by product-led self-service via demo and brochure downloads on theaccessgroup.com, and by post-sale support through a dedicated Rotaready Help Centre. Customer evidence is dominated by enterprise and mid-market multi-site operators (Brucan Pubs, Golden Lion Group, Mollie's Motel, Topgolf, Pizza Pilgrims, BrewDog, Gourmet Coffee Bar & Kitchen, Hickories), reflecting a vertical-focused segmentation around hospitality workforce management.
Rotaready firmographics
Firmographics- Name
- Rotaready
- Legal name
- Rotaready (a brand of The Access Group)
- Website
- https://rotaready.com
- Company type
- Private
- Founded year
- 2014
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Rotaready Evo is an AI-powered hospitality workforce management SaaS platform from The Access Group, offering scheduling, time and attendance, HR, and employee-engagement tools to multi-site hospitality operators across the UK and Ireland.
- Ownership category
- akta.pro rank
Rotaready industry classification
Industry- Product category
- Hospitality workforce management software
- NAICS
- Business Support Services (5614), Administrative and Support Services (561)
- SIC
- Services-Computer Integrated Systems Design (7373)
- akta.pro primary industry
- Workforce Management & Scheduling (BPACAPAI)
- akta.pro secondary industries
- Housekeeping, Maintenance & Staff Operations (THALACAH), Payroll, Time & Attendance (BPACAPAB), Core HR & HRIS (BPACAPAA)
Keywords
Where Rotaready is headquartered
LocationHeadquarters
- HQ city
- London
- HQ country
- United Kingdom
- HQ region
- Europe
Offices1 record
Markets served
Rotaready business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Marketing or Sales, Infrastructure, Operations
Revenue model
- Software Subscription (SaaS): Rotaready Evo operates as a cloud-based workforce management SaaS platform providing scheduling, time & attendance, HR management, and employee engagement features. Pricing is bundled within Access Group's Hospitality People Suite.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Hospitality People Suite bundled pricing |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels5 records
Rotaready product offering
Product offeringCore offering
Rotaready Evo is a cloud-based, AI-powered workforce management SaaS platform built for hospitality operators. It provides drag-and-drop rota scheduling, AI/ML-based sales and labour forecasting, clock-in/clock-out time & attendance, HR workflows, employee engagement with sentiment tracking, and automated rota compliance for working time rules. It is offered as part of The Access Group's Hospitality People Suite and integrates with third-party payroll, EPoS, applicant tracking, training, and tips/tronc systems, serving multi-site hospitality businesses across the UK and Ireland.
Product overview
Rotaready is a hospitality workforce management platform, with its flagship product Rotaready Evo offering an AI-powered, integrated suite of modules including Employee Scheduling, HR, Employee Engagement, Time & Attendance, Forecasting, and Reporting & Analytics. The platform is designed for multi-site hospitality operators (restaurants, hotels, cafes, bars, pubs) to manage rotas, track attendance, control labour costs, and monitor employee wellbeing through AI-powered sentiment tracking. Rotaready Evo integrates with other Access Hospitality solutions including Learning & Development and Payroll, as well as third-party solutions for EPoS, applicant tracking, training, and tips/tronc management. The platform is complemented by a Rotaready Help Centre powered by Intercom for customer support.
Differentiator
Problem solved
Functional benefit
Brands
- Rotaready Evo: AI-powered hospitality rota software for smarter scheduling and happier teams, featuring workforce management, time & attendance, employee engagement, and forecasting capabilities.
Products and services
- Rotaready Evo AI-powered hospitality workforce management platform delivering rota scheduling, time & attendance, HR workflows, employee engagement, forecasting, and analytics for multi-site hospitality operators. Sold to pubs, restaurants, hotels, cafes, bars, and catering businesses in the UK and Ireland, often bundled with The Access Group's Hospitality People Suite.
Quantifiable outcome
- 761% ROI achieved
- +3 more outcomes
Companies that use Rotaready
Customer profileNamed customers9 records
Segments2 records
Ideal customer profiles2 records
Rotaready technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration5 records
AI capability5 records
Feature6 records
Rotaready partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered core and major.
- Access Hospitality People SuitecoreRotaready Evo is an integral component of Access Group's Hospitality People Suite, connecting with HR, payroll, learning & development, and analytics modules. Enables shared live rota, wage and attendance data across the platform for unified workforce management.
- Third-party Payroll SystemscoreRotaready Evo integrates with external payroll providers, enabling approved time and attendance data to flow directly into payroll processing for accurate compensation.
- EPoS (Electronic Point of Sale) SystemsmajorIntegrates with EPoS systems to pull real-time sales, bookings, and covers data directly into rota view for smarter scheduling based on anticipated demand.
Scale indicators4 records
Recent moves6 records
Expansion highlights5 records
Rotaready competitors and assessment
Company assessmentDirect peers
- 7shifts: 7shifts is an employee scheduling and workforce management platform purpose-built for restaurants. It targets the same hospitality operators as Rotaready, offering shift planning, tip management, and team communication.
- Sling (by Toast): Sling is a shift scheduling, time tracking, and team communication tool originally independent and now part of Toast. It is a direct competitor to Rotaready in restaurant and hospitality scheduling, with similar drag-and-drop rota and labour cost features.
- Deputy: Deputy is a leading shift-based workforce management platform serving hospitality, healthcare, and retail. It competes head-to-head with Rotaready Evo on rota scheduling, time & attendance, and labour cost optimisation, and is similarly positioned for multi-site operators.
- Planday: Planday (now part of WorkJam) is a shift planning and workforce management platform with strong roots in European hospitality and retail. It overlaps directly with Rotaready on rota building, time tracking, and employee engagement features.
- When I Work: When I Work is a widely adopted employee scheduling and time tracking platform aimed at shift-based businesses including hospitality and retail. It is a direct alternative to Rotaready Evo for SMB and mid-market rota and attendance use cases.
- Fourth (HotSchedules): Fourth (which absorbed HotSchedules) is an end-to-end hospitality operations platform covering scheduling, HR, inventory, and payroll. It targets the same multi-site restaurant and hotel operators as Rotaready Evo with a comparable bundled workforce solution.
- Workforce.com (TLNT): Workforce.com provides workforce management including scheduling, time & attendance, and HR for shift-based industries. It overlaps directly with Rotaready's core scheduling and attendance modules and serves multi-site hospitality operators.
Broad incumbents
- Lightspeed Restaurant: Lightspeed Restaurant is a broader restaurant commerce platform that includes workforce/scheduling capabilities alongside POS and payments. It is an incumbent competitor to Rotaready's hospitality customers, though scheduling is not its primary focus.
- Toast: Toast is the dominant US restaurant POS and operations platform, now including workforce management via Sling. It is a broad incumbent competing with Rotaready on integrated hospitality software, though its WFM depth outside the US is still maturing.
Emerging players
- Crunchr: Crunchr is a workforce analytics and people planning platform that overlaps with Rotaready's reporting, forecasting and labour cost optimisation modules, particularly for multi-site operators looking to layer strategic analytics onto scheduling.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat5 records
Key risks5 records
Key highlights6 records
Customer concentration
Rotaready social profiles
Digital presenceRotaready financial estimates
Financial estimateRevenue estimate
Valuation estimate
Rotaready leadership team
Management profileNumber of profiles
Profiles3 records
Rotaready funding detail
Funding detailFunding overview
Funding rounds1 record
Investors1 record
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Rotaready M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Rotaready
What does Rotaready do?
Rotaready Evo is a cloud-based, AI-powered workforce management SaaS platform built for hospitality operators. It provides drag-and-drop rota scheduling, AI/ML-based sales and labour forecasting, clock-in/clock-out time & attendance, HR workflows, employee engagement with sentiment tracking, and automated rota compliance for working time rules. It is offered as part of The Access Group's Hospitality People Suite and integrates with third-party payroll, EPoS, applicant tracking, training, and tips/tronc systems, serving multi-site hospitality businesses across the UK and Ireland.
Is Rotaready a public or private company?
Rotaready is a private company. It is classified as corporate owned and is currently operating.
When was Rotaready founded?
Rotaready was founded in 2014. It employs 11 to 50 people.
Where is Rotaready based?
Rotaready is headquartered in London, United Kingdom, in the Europe region.
How does Rotaready make money?
One revenue line is on record: software Subscription (SaaS).
Who are Rotaready's main competitors?
Direct peers on record are 7shifts, Sling (by Toast), Deputy, Planday, When I Work, Fourth (HotSchedules) and Workforce.com (TLNT). Broad incumbents are Lightspeed Restaurant and Toast. Crunchr is listed as an emerging player.
Does Rotaready have an API?
No public API is recorded for Rotaready.
What industry is Rotaready in?
Rotaready's product category is Hospitality workforce management software. Its primary akta.pro industry code is BPACAPAI, Workforce Management & Scheduling, with a secondary code of THALACAH, Housekeeping, Maintenance & Staff Operations. Its NAICS code is 5614 and its SIC code is 7373.