Archive-IT

What Archive-IT does

Archive-IT is a privately held Dutch information management company headquartered in Reuver, Netherlands, operating across the Netherlands, Belgium, Germany, and France. The company delivers an integrated portfolio of physical archiving, bulk digitization, and digital records management services targeted at regulated organizations. Its core customers are healthcare providers, government agencies, housing corporations, legal and notary practices, educational institutions, pharmaceutical firms, and general enterprises that require long-term, compliant document retention.

The company's product stack combines proprietary software with managed services. Core software products include AIR (an ISO 16175-certified digital archive/records management system), E-Content 365 (a Microsoft 365-native Document Management System), Virtual Archive (hybrid paper-digital archive management with scanning-on-demand), and I-Flow 365 (an AI-powered invoice processing and ERP integration module). Two additional modules, OAK and OmniView, complete the software portfolio. Managed services span bulk digitization and scanning, physical archive storage with climate-controlled and secured facilities, data enrichment (OCR, classification, data extraction, anonymization), digital collaboration environments, and information management consultancy. The company integrates deeply with enterprise systems including Microsoft 365, AFAS HR, Youforce, Cobra, iSoft, and HiX (Chipsoft) EPR.

Archive-IT operates a direct sales model with country-specific websites and localized sales coverage. Pricing is quote-based with multi-year enterprise contracts, reflecting the tailored nature of archiving solutions. The company holds ISO 27001, ISO 9001, NEN 7510, and ISO 16175 certifications, which serve as key differentiators in regulated sectors. Following the February 2026 integration of Novodoc, a 30-year German digitization specialist previously based in Erkelenz, Archive-IT has consolidated its physical and digital archiving capabilities under a unified brand. The company is led by CEO Paul de Meulemeester and operates with 11-50 employees.

Name

Archive-IT

Legal name

Archive-IT

Website

https://archive-it.nl

Company type

Private

Founded year

1999

Operating status

Operating

Headcount range

11–50 employees

Short description

Archive-IT is a Dutch information management company providing physical archiving, bulk digitization, and digital records management software to regulated organizations across healthcare, government, legal, housing, education, and pharmaceutical sectors in the Netherlands, Belgium, Germany, and France.

Ownership category

akta.pro rank

Product category

Document Management & Archiving Services

NAICS

Libraries and Archives (51921), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182), Software Publishers (5132)

SIC

Services-Computer Processing & Data Preparation (7374), Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Records Digitization & Archiving (Legacy Files, Retention Support) (BPAAAKAG)

akta.pro secondary industries

Digital Archives, Libraries & Institutional Access Platforms (MPAJAMAJ), Patient Chart Abstraction, Data Migration & EHR Archiving/Decommissioning (HLACAAAM), Vendor Neutral Archive (VNA) & Enterprise Imaging Repositories (HLACALAC)

Keywords

• Digital archiving services
• Document management system
• Physical archive storage
• Document digitization services
• Records management software

Headquarters

HQ city

Reuver

HQ country

Netherlands

HQ region

Europe

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Technology or R&D, Marketing or Sales

Pricing tiers

Distribution channels1 record

Marketing channels4 records

Core offering

Archive-IT provides physical and digital information management for organizations across healthcare, government, housing, legal, education, pharmaceutical, and general enterprise sectors. Its offering combines proprietary software (E-Content 365, Virtual Archive, AIR, I-Flow 365, OAK, OmniView) with managed services including digitization/bulk scanning, physical archive storage with scanning-on-demand, digital archiving, data enrichment (OCR, classification, data extraction, anonymization), legal substitution, and consultancy. The platform enables organizations to convert paper archives into searchable digital records, retain them under regulatory-compliant retention policies, and integrate them with enterprise systems such as Microsoft 365, ERP, HR (AFAS, Youforce, Cobra), and healthcare information systems (iSoft, HiX).

Product overview

Archive-IT offers a comprehensive information management platform combining software solutions and managed services for both physical and digital archiving. The software portfolio centers on E-Content 365 (a Microsoft 365-native Document Management System), Virtual Archive (for hybrid paper-digital archive management), AIR (ISO 16175-compliant digital records management), I-Flow 365 (AI-powered invoice processing), and two additional modules: OAK and OmniView. Complementing the software, Archive-IT provides a full suite of managed services: digitization/bulk scanning, physical archive storage, digital archiving with retention management, data enrichment (OCR, classification, data extraction, anonymization), digital collaboration, and consultancy. The platform targets seven sectors: healthcare, government, housing corporations, legal/notarial, enterprises, education, and pharmaceuticals, offering both standalone services and integrated end-to-end information management solutions.

Differentiator

Problem solved

Functional benefit

Products and services

• E-Content 365 Document Management System (DMS) built natively within Microsoft 365, enabling organizations to manage documents digitally with full retention policy, governance, compliance, and metadata-driven structure.
• Virtual Archive Software solution for managing hybrid archives where paper and digital documents coexist, allowing authorized users to request physical dossiers stored at Archive-IT facilities, with scanned documents delivered digitally, typically within 30 minutes via scanning-on-demand.
• AIR Digital archive software (records management system) meeting ISO 16175 standards for digital archiving, providing structured storage, retention management, and compliance features for digital government and business records.
• I-Flow 365 AI-powered invoice processing and automation solution that recognizes and interprets invoice data from any layout or supplier, translating it into a uniform data structure for ERP integration; learns from processed data over time to reduce manual corrections.
• OAK Named software solution listed in the Archive-IT product portfolio; specific functional description is not detailed in the available source data.
• OmniView Named software solution listed in the Archive-IT product portfolio; specific functional description is not detailed in the available source data.
• Digitaal Archiveren (Digital Archiving) Digital archiving service enabling structured digital storage of documents with records management functionality, retention policy management, governance and compliance controls, and metadata-driven organization.
• Dataverrijking (Data Enrichment) Data enrichment service using OCR, document classification, data extraction, and data anonymization to convert unstructured documents into structured, searchable, and compliant information.
• OCR (Optical Character Recognition) Optical Character Recognition service applied during digitization to convert scanned document images into machine-readable, full-text searchable text, enabling efficient document retrieval.
• Classificatie (Classification) Document classification service that automatically categorizes document types, supporting organization and retrieval of digitized materials.
• Data-extractie (Data Extraction) Data extraction service that pulls specific data fields from documents, converting unstructured content into structured, usable information.
• Data anonimiseren (Data Anonymization) Data anonymization service for removing privacy-sensitive information from documents, supporting GDPR/AVG compliance.
• Digitaliseren (Digitization) Digitization/bulk scanning service converting paper documents (personnel files, patient records, books, large-format drawings, building dossiers) to digital format using high-volume scanners, with a structured 10-step process including transport, registration, scanning, data enrichment, and export.
• Substitutie (Substitution) Substitution service for legally replacing paper records with digital equivalents, compliant with statutory substitution standards allowing original paper to be confidentially destroyed.
• Fysiek archiveren (Physical Archiving) Physical archive storage in secured Archive-IT facilities with options for pallet storage, individual storage, and climate-controlled storage, including scanning-on-demand retrieval and fire, intrusion, and pest prevention measures.
• Consultancy Advisory service providing organizations with a structured roadmap for organizing, accessing, and managing information effectively, with full control over information storage and provision.

Segments7 records

Ideal customer profiles6 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration7 records

AI capability4 records

Feature5 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• DocuWare: Germany-based DMS/ECM vendor serving mid-market and enterprise document management, archiving, and workflow automation needs across Europe — directly comparable to Archive-IT's E-Content 365 / Virtual Archive / AIR software stack and target verticals.
• SER Group (Doxis): European ECM/DMS vendor (Doxis platform) headquartered in Germany, focused on records management, archiving, and process automation for regulated industries — same niche as Archive-IT and similar mid-market European footprint.
• M-Files: Finnish-headquartered intelligent information management platform with metadata-driven DMS, workflow automation, and compliance features — competing directly with Archive-IT's AIR records management offering across mid-market European accounts.
• Alfresco: Open-source enterprise content management vendor providing DMS, records management, and process automation — overlapping with Archive-IT's digital archiving and records management functionality, especially in European government and regulated sectors.
• Laserfiche: DMS and process automation vendor with strong records management, compliance, and workflow capabilities serving government, healthcare, and education — directly comparable to Archive-IT's verticals and product positioning.

Broad incumbents

• Iron Mountain: Global leader in physical records storage, digitization, and information management with a broad portfolio of services — overlapping directly with Archive-IT's physical archiving and bulk scanning services but at much larger scale.
• OpenText: Global enterprise information management giant offering Documentum, Content Suite, and archiving platforms — competes with Archive-IT in regulated/large-enterprise records management deals as part of a much broader portfolio.
• Hyland (OnBase / Alfresco): Large enterprise content services vendor with OnBase platform for ECM, records management, and process automation — broadly comparable to Archive-IT in regulated industries but with significantly larger scale and broader functionality.

Regional players

• Tessi: France-based BPO and document services group providing digitization, archiving, and customer communications — overlaps with Archive-IT's French operation and digitization services but primarily serves the French market.
• Micrograf: Italian document management and workflow software vendor serving the Italian-speaking and broader European market — comparable to Archive-IT in providing DMS/archiving solutions to regulated mid-market customers.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/channel/UCwydwYkFZH1E8q-1xtMy4Og
• Facebookfacebook.com/ArchiveITReuver
• LinkedInlinkedin.com/company/archive-it
• Xx.com/ArchiveITReuver

Compliance4 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Subsidiaries1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Archive-IT