Project Portfolio Office
PPO is a cloud-based SaaS project portfolio management platform that helps enterprise and mid-market PMOs plan, execute, and report on projects, programs, and portfolios across Africa, the UK, Ireland, and Australia/New Zealand.
- Company typePrivate
- Founded2005
- HeadquartersLondon, United Kingdom
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Project Portfolio Office does
Project Portfolio Office (PPO), founded in 2005 and operating as a privately held SaaS business with primary concentration in South Africa and a registered presence in London, provides a cloud-based Project Portfolio Management (PPM) platform used by enterprise and mid-market Project Management Offices to plan, execute, and report on projects, programs, and portfolios. The product is hosted on Amazon Web Services (AWS) and ships with built-in project scheduling, portfolio dashboards with Red/Amber/Green (RAG) indicators, time tracking, demand pipeline management, lifecycle support for Waterfall/Agile/Hybrid methodologies, in-app Conversations collaboration, configurable dashboard widgets, and three APIs (SOAP Integration, OData Business Intelligence, User Management). Security architecture relies on SAML single sign-on, PBKDF2 password hashing (1000 iterations, 24-byte salt), AES-256 encryption, and continuous intrusion monitoring; documented compliance posture includes GDPR, CCPA, SOC 2 Type 2, and ISO 27001 (via AWS).
PPO monetises through a flexible monthly SaaS subscription with no upfront cost, supported by a free 30-day trial (no credit card), free unlimited support, and add-on services including P3M3 maturity assessments and Success Management. Its go-to-market blends product-led growth (self-serve trial) with enterprise field sales ('Request a Demo') and a channel partner programme delivering international reach: Avec (Australia/New Zealand), Saros Consulting (Ireland), and additional implementation partners. The company runs community infrastructure — the PMSA-affiliated PMO Forum and the annual South African PMO Awards (extended to Lesotho and aligned with the PMO Global Awards pipeline) — as both brand-building and demand-generation engines, and serves 30+ named enterprise customers spanning financial services, energy/mining, FMCG, manufacturing, professional services, higher education, and government across South Africa, the UK, Ireland, Australia/New Zealand, and broader Africa.
Project Portfolio Office firmographics
Firmographics- Name
- Project Portfolio Office
- Legal name
- Project Portfolio Office
- Website
- https://go2ppo.com
- Company type
- Private
- Founded year
- 2005
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- PPO is a cloud-based SaaS project portfolio management platform that helps enterprise and mid-market PMOs plan, execute, and report on projects, programs, and portfolios across Africa, the UK, Ireland, and Australia/New Zealand.
- Ownership category
- akta.pro rank
Project Portfolio Office industry classification
Industry- Product category
- Project Portfolio Management Software
- NAICS
- Software Publishers (513210)
- SIC
- Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Program & Portfolio Management (PPM) (EDABAHAB)
Keywords
Where Project Portfolio Office is headquartered
LocationHeadquarters
- HQ city
- London
- HQ country
- United Kingdom
- HQ region
- Europe
Markets served
Project Portfolio Office business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure
Revenue model
- Subscription-based SaaS (PPO Software): PPO is provided as a cloud-based Software-as-a-Service subscription. No hardware investment is required from customers. Pricing follows a flexible subscription model with no upfront costs, as stated on the company homepage. Support is included as part of the monthly subscription fee.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Monthly | Free 30-day trial |
Go-to-market motion3 records
Distribution channels3 records
Marketing channels8 records
Project Portfolio Office product offering
Product offeringCore offering
Project Portfolio Office (PPO) is a cloud-based SaaS project portfolio management platform that enables organizations to plan, prioritize, manage, and report on projects, programs, and portfolios in real time. The platform centralizes project data, resource allocation, financial tracking, and governance workflows for PMOs and project-driven enterprises.
Product overview
Project Portfolio Office (PPO) offers a cloud-based project portfolio management (PPM) software-as-a-service platform. The core product is PPO, which provides comprehensive project planning, scheduling, execution, and reporting capabilities for managing projects, programs, and portfolios. Key features include the built-in Scheduler, Conversations collaboration tool, List/Chart Widgets for data visualization, and the Business Intelligence API for custom reporting. PPO supports various methodologies (Waterfall, Agile, Hybrid) and includes demand management, resource management, time tracking, and financial control capabilities. The platform is complemented by professional services including PPO Training Sessions, Maturity Assessment Services using the P3M3 model, Success Management support, and community programs such as the PMO Forum and South African PMO Awards.
Differentiator
Problem solved
Functional benefit
Products and services
- PPO Platform Cloud-based SaaS application for managing projects, programs, and portfolios end-to-end, including resource allocation, financial tracking, scheduling, dashboards, and governance for PMOs in mid-market and enterprise organizations.
- PPO Maturity Assessment Service Consulting-led assessment of an organization's project management office maturity, delivered using the proprietary PPO Maturity Model, producing a benchmarked scorecard and roadmap. Targeted at PMO leaders evaluating governance maturity.
- PPO Training Sessions Formal paid training program covering PPO platform administration, end-user workflows, and PMO best practices, designed for organizations onboarding new users or expanding platform usage.
- Success Management Ongoing customer success engagement providing dedicated specialist guidance to maximize adoption, platform configuration, and long-term value realization for subscribing organizations.
- PPO BI API (OData) OData-based BI API that exposes PPO data for integration with business intelligence, reporting, and analytics tools, available to subscribers for advanced analytics and reporting.
Quantifiable outcome
- Total reporting time reduced from 2.5 days to near-zero (Total)
- +5 more outcomes
Companies that use Project Portfolio Office
Customer profileNamed customers21 records
Segments5 records
Ideal customer profiles2 records
Project Portfolio Office technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration3 records
Feature11 records
Project Portfolio Office partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered supporting and core.
- Saros ConsultingsupportingSaros Consulting is an Irish IT professional services firm that assisted Certa (Ireland's largest fuel supplier) with the selection and implementation of PPO. Saros Consulting provides local implementation expertise for PPO deployments in the Irish market.
- AveccoreAvec is an Australia-based specialist IT delivery company and international PPO partner. As the IT consulting arm of Talent (global technology resourcing leader), Avec provides technology-agnostic implementation solutions across Australia and New Zealand. Avec implemented PPO internally for its own project management and is actively opening up the Australian market for PPO as a certified channel partner.
- Project Management South Africa (PMSA)corePPO's PMO Forum is an interest group of Project Management South Africa (PMSA). This partnership legitimises the PMO Forum as a professionally governed peer network and provides access to PMSA's member base of project management professionals across South Africa.
Scale indicators1 record
Recent moves6 records
Expansion highlights7 records
Project Portfolio Office competitors and assessment
Company assessmentDirect peers
- Planview: Planview is a leading dedicated PPM and portfolio management platform serving enterprise PMOs with project, resource, and financial planning. It is the closest direct competitor to PPO at the enterprise end of the market, offering comparable portfolio visibility and governance features.
- Broadcom Rally (formerly CA Clarity PPM): Rally/Clarity PPM is a long-established PPM platform used by large enterprises to manage agile programs, projects, and portfolios. It competes directly with PPO for enterprise PMO mandates requiring structured governance and portfolio reporting.
- Smartsheet: Smartsheet is a work management and lightweight PPM platform widely adopted by mid-market organisations for project tracking, portfolio views, and resource management. It overlaps PPO in the mid-market PMO segment with a more consumer-grade UX and broader work management scope.
- Wrike (Citrix): Wrike is a project management platform with portfolio, resource, and reporting capabilities targeting mid-market and enterprise PMOs. It competes with PPO on portfolio dashboards, customisable workflows, and integration ecosystems.
- Sciforma: Sciforma is a PPM vendor focused on mid-market and enterprise PMOs with portfolio, resource, demand, and financial management. It is a closely comparable direct peer to PPO in size, target customer, and feature breadth.
Broad incumbents
- ServiceNow Strategic Portfolio Management: ServiceNow's SPM module provides PPM capabilities within its broader enterprise workflow platform. It targets the same enterprise PMO buyer as PPO but is typically sold as part of a wider ServiceNow estate, making it a broad incumbent competitor.
- Adobe Workfront: Adobe Workfront is an enterprise work management platform with strong PPM functionality. It is a broad incumbent competitor to PPO, particularly for organisations already standardising on Adobe Experience Cloud or needing enterprise-scale PPM.
- Microsoft Project / Planner: Microsoft Project and Planner, bundled into Microsoft 365, offer project and portfolio management to a vast enterprise installed base. Their inclusion in widely licensed Microsoft estates makes them the default PPM option for many organisations PPO targets.
Emerging players
- Monday.com: Monday.com is a fast-growing work management platform that increasingly adds portfolio and project management capabilities. It competes with PPO for budget from PMOs seeking simpler, visually-driven tooling, particularly in mid-market and digital-native organisations.
- Asana: Asana is a work management platform expanding into portfolio-level project tracking. While less PPM-specialised than PPO, it competes for the same buyer persona in organisations standardising project tooling across teams.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks7 records
Key highlights7 records
Customer concentration
Project Portfolio Office social profiles
Digital presenceProject Portfolio Office compliance and trust
Trust signalCompliance4 records
Project Portfolio Office financial estimates
Financial estimateRevenue estimate
Valuation estimate
Project Portfolio Office leadership team
Management profileNumber of profiles
Profiles4 records
Project Portfolio Office funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Project Portfolio Office M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Project Portfolio Office
What does Project Portfolio Office do?
Project Portfolio Office (PPO) is a cloud-based SaaS project portfolio management platform that enables organizations to plan, prioritize, manage, and report on projects, programs, and portfolios in real time. The platform centralizes project data, resource allocation, financial tracking, and governance workflows for PMOs and project-driven enterprises.
Is Project Portfolio Office a public or private company?
Project Portfolio Office is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Project Portfolio Office founded?
Project Portfolio Office was founded in 2005. It employs 11 to 50 people.
Where is Project Portfolio Office based?
Project Portfolio Office is headquartered in London, United Kingdom, in the Europe region.
How does Project Portfolio Office make money?
One revenue line is on record: subscription-based SaaS (PPO Software).
Who are Project Portfolio Office's main competitors?
Direct peers on record are Planview, Broadcom Rally (formerly CA Clarity PPM), Smartsheet, Wrike (Citrix) and Sciforma. Broad incumbents are ServiceNow Strategic Portfolio Management, Adobe Workfront and Microsoft Project / Planner. Emerging players are Monday.com and Asana.
Does Project Portfolio Office have an API?
Yes. PPO offers multiple APIs: 1) Integration API (SOAP-based) for integrating PPO with third-party systems; 2) Business Intelligence (BI) API (OData-based) enabling users to connect PPO data to preferred BI reporting tools and build custom reports and dashboards; 3) User Management API for user management functionality. The BI API has been enhanced to include global filters, allowing users to focus on active projects, employees and data. These APIs are available to customers as part of the subscription. Developer documentation is at support.ppolive.com/hc/en-us.
What industry is Project Portfolio Office in?
Project Portfolio Office's product category is Project Portfolio Management Software. Its primary akta.pro industry code is EDABAHAB, Program & Portfolio Management (PPM). Its NAICS code is 513210 and its SIC code is 7372.