Secure Records Solutions
Secure Records Solutions is a family-owned document management company founded in 2003, providing offsite records storage, document scanning, compliant shredding, and retention consulting to healthcare, legal, government, finance, education, and enterprise clients across 49 U.S. states.
- Company typePrivate
- Founded2003
- HeadquartersThomasville, United States
- Headcount11–50
- GTM typeB2B
- OfferingServices
What Secure Records Solutions does
Secure Records Solutions (SRS) is a family-owned document management company headquartered in Thomasville, Georgia, founded in 2003 by W. Powell Jones. The company operates three integrated service lines covering the document lifecycle: offsite records storage, document scanning (including scan-on-demand and large-format scanning), and compliant shredding (including paper, hard drive, and media destruction). Underlying these services is a proprietary operational technology stack centered on a dynamic barcoding system and a searchable database that tracks stored records and enables retrieval within minutes or hours, supplemented by a secure web-based client portal. The company has expanded through four acquisitions into regional offices in Tallahassee, Florida and Augusta, Georgia, and holds NAID AAA, PRISM Privacy+, and Georgia Bureau of Investigation GCIC accreditations.
The company's go-to-market is sales-led, relying on direct account representatives who consult with clients in regulated industries. SRS targets five primary verticals — healthcare, legal, government, finance, and education — with secondary exposure to enterprise/corporate and automotive dealership clients. Revenue is generated through a mix of recurring subscription streams (offsite storage billed by space and duration, recurring shredding programs with 1-4 week pickup cadences) and project-based professional services (bulk scanning, one-time purges, retention policy consulting). Pricing is quote-based and not publicly disclosed; multi-year contracts are typical for enterprise accounts, while one-time project pricing applies to bulk digitization and legacy purges. Marketing is predominantly content-driven, with educational blog content, a resource center, SEO, email newsletters, and community shred-day events co-marketed with regional banks and credit unions.
SRS serves over 1,400 clients across 49 states and abroad, anchored by long-tenure relationships such as a 15-year municipal government engagement and enterprise logos spanning Fortune 500 corporations, aerospace and defense, banking, healthcare systems, and higher education. The company is privately held by the Powell Jones family, with no disclosed institutional investment, and continues to expand regionally through tuck-in acquisitions and service-line additions.
Secure Records Solutions firmographics
Firmographics- Name
- Secure Records Solutions
- Legal name
- Secure Records Solutions
- Website
- https://securerecordssolutions.com
- Company type
- Private
- Founded year
- 2003
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Secure Records Solutions is a family-owned document management company founded in 2003, providing offsite records storage, document scanning, compliant shredding, and retention consulting to healthcare, legal, government, finance, education, and enterprise clients across 49 U.S. states.
- Ownership category
- akta.pro rank
Secure Records Solutions industry classification
Industry- Product category
- Document Management Services
- NAICS
- Document Preparation Services (56141), Web Search Portals, Libraries, Archives, and Other Information Services (5192)
- SIC
- Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Corporate Records Storage (Commercial/Enterprise) (TLALALAA)
- akta.pro secondary industries
- Records Digitization & Archiving (Legacy Files, Retention Support) (BPAAAKAG), Secure & Vital Records Storage (Fireproof, Disaster-Recovery, Chain-of-Custody) (TLALALAI), Records Management, Retention & eDiscovery (Data Retention Governance) (HDAEADAL), Healthcare & Medical Records Storage (Hospitals, Clinics) (TLALALAD)
Keywords
Where Secure Records Solutions is headquartered
LocationHeadquarters
- HQ city
- Thomasville
- HQ country
- United States
- HQ region
- North America
Offices3 records
Markets served
Secure Records Solutions business model
Business model- GTM type
- B2B
- Offering type
- Services
- Cost components
- Operations, Personnel, Marketing or Sales, Supply Chain, Infrastructure, Technology or R&D
Revenue model
- Records Storage Services: Ongoing offsite storage of physical documents with barcoding and database tracking. Clients pay for storage space utilized and duration of retention.
- Document Scanning Services: Digitization of paper records including bulk scanning, large-format scanning, and scan-on-demand. One-time project fees for bulk conversions; per-request fees for scan-on-demand.
- Shredding Services: Secure destruction of documents and media. Offered as one-time purges or ongoing scheduled programs with recurring pickup schedules (typically 1-4 weeks). Pricing based on volume and frequency.
- Document Management Consulting: Advisory services for records management strategy, retention policy development, and compliance guidance.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Multi-year contract | Custom enterprise pricing based on volume and service scope |
| One time/ perpetual license | Pay-as-you-go | One-time project pricing for bulk scanning or purges |
| Subscription | Monthly | Scheduled recurring shredding programs |
Go-to-market motion1 record
Distribution channels3 records
Marketing channels6 records
Secure Records Solutions product offering
Product offeringCore offering
Secure Records Solutions provides end-to-end physical and digital document lifecycle management for businesses, including secure offsite records storage with dynamic barcoding and a searchable database, professional document scanning (standard and large-format blueprints and engineering drawings), and compliant paper and digital media shredding services. The company also offers document management consulting, records retention policy development, and vendor transition services for healthcare, legal, government, finance, education, automotive dealership, and enterprise corporate clients.
Product overview
Secure Records Solutions is a family-owned document management company offering a unified suite of services centered on three core offerings: Scanning Services, Document Management, and Shredding Services. The Scanning Services include standard document scanning and specialized large-format scanning for blueprints and engineering drawings, complemented by Scan On Demand capability for selective digitization. Document Management encompasses offsite records storage with barcoding and searchable database, vendor transition services, and retention policy consulting. Shredding Services provide one-time purges, ongoing office shredding programs, and hard drive/media destruction, available via mobile onsite or offsite options. These services are designed to work together as an integrated document lifecycle management solution for businesses across legal, healthcare, government, finance, and education industries.
Differentiator
Problem solved
Functional benefit
Products and services
- Scanning Services Professional document scanning services including standard document scanning and specialized large-format scanning for maps, blueprints, and engineering drawings up to 36 inches wide at 300 DPI or higher. Includes scan-on-demand capability for accessing specific records within minutes or hours without requiring full digitization of entire record sets. Designed for legal, healthcare, finance, and enterprise clients needing to convert paper records to digital.
- Document Management Comprehensive document management solutions including secure offsite records storage with a proprietary dynamic barcoding system and searchable database for retrieval within minutes, vendor transition assistance for clients moving from prior records management vendors, and records retention policy development tailored to industry-specific regulatory compliance needs such as HIPAA, FACTA, and FERPA.
- Shredding Services Compliant shredding services including one-time paper shredding purges for substantial document retirement, ongoing secure office shredding programs with scheduled pickups typically on 1-4 week cycles, and digital media and hard drive destruction with strict chain-of-custody protocols and certificates of destruction. Both mobile onsite and offsite shredding options are offered under NAID AAA standards.
Quantifiable outcome
- Recovered 10,000 square feet of office space
- +3 more outcomes
Companies that use Secure Records Solutions
Customer profileNamed customers8 records
Segments7 records
Ideal customer profiles5 records
Secure Records Solutions technology and API
TechnologyTechnology focussed No
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Feature4 records
Secure Records Solutions partnerships and signals
Strategic signalPartnerships
Five partnerships are on record, tiered core and minor.
- Legally Copied (Tallahassee, FL)coreMerger completed January 3, 2023. Legally Copied, founded 24 years ago by Laura Scott-Dorsch, was a Tallahassee-based scanning, copying, printing, and presentation board service. The merger expanded SRS's presence in North Florida and added legal scanning expertise. Laura continues in a consulting capacity. This was SRS's fourth merger.
- Records Management Center (Augusta, GA)coreMerger expanded SRS's presence in the Augusta, GA market. Records Management Center specialized in records storage and management services.
- Business Records Storage & Retrieval (Lakeland, FL)coreMerger expanded SRS's Florida presence to include Lakeland market. Part of SRS's growth strategy through regional acquisitions.
- First Commerce Credit Union (FCCU)minorCo-marketing partnership for community shredding events. FCCU hosts shred days with SRS providing on-site mobile shredding services. Events are free and open to the public, building brand awareness in local communities.
- Moultrie Bank & TrustminorCommunity shredding event partnership. Bank hosts shred day and SRS provides mobile shredding services for community members.
Scale indicators6 records
Recent moves9 records
Expansion highlights6 records
Secure Records Solutions competitors and assessment
Company assessmentDirect peers
- Corodata: Records storage, document scanning, and shredding provider serving legal, healthcare, financial, and government clients. Comparable regional-to-mid-market competitor offering the same document lifecycle services SRS provides.
- Shred-it (Stericycle): Specialist in document destruction and workplace shredding services, now part of Stericycle. Directly comparable to SRS's recurring office shredding program, one-time purges, and hard drive destruction services.
- Access Information Management: Provider of records storage, secure shredding, digital conversion, and document management to regulated industries. Closely comparable mid-market peer to SRS across the same storage/scanning/shredding service trio.
- Vital Records Control: Family-operated records management company with NAID AAA-certified shredding, offsite storage, and digital solutions. Highly comparable to SRS on size, ownership profile, service mix, and regulated-industry focus.
- Crown Records Management: NAID AAA-certified provider of records storage, secure shredding, and document imaging services. Comparable mid-market peer to SRS in secure records management and shredding for regulated industries.
- DataBank: Records and information management company offering document storage, scanning, and destruction. Direct competitor to SRS's secure records storage and digitization services for enterprise and regulated clients.
Broad incumbents
- Recall (now Iron Mountain): Global records and information management provider acquired by Iron Mountain. Historically one of the closest direct competitors to SRS in physical storage and digital conversion for enterprise accounts.
- Iron Mountain: Global leader in physical and digital records storage, secure shredding, and information management. Comparable to SRS as the dominant incumbent in the same corporate records storage, scanning, and secure destruction categories SRS serves across healthcare, legal, government, and finance.
- ARC Document Solutions: Provider of document solutions including scanning, digital archiving, and print management for enterprises. Partially comparable to SRS on the digital conversion and document management side of the service mix.
Emerging players
- Document Scanning Services / Scan2Plan-style scanning specialists: Niche and regional document scanning/digitization service providers. Comparable to SRS's scanning and large-format digitization offerings, but without the bundled storage and shredding suite.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks6 records
Key highlights7 records
Customer concentration
Secure Records Solutions social profiles
Digital presenceSecure Records Solutions compliance and trust
Trust signalCompliance3 records
Secure Records Solutions financial estimates
Financial estimateRevenue estimate
Valuation estimate
Secure Records Solutions leadership team
Management profileNumber of profiles
Profiles3 records
Secure Records Solutions funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Secure Records Solutions M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Secure Records Solutions
What does Secure Records Solutions do?
Secure Records Solutions provides end-to-end physical and digital document lifecycle management for businesses, including secure offsite records storage with dynamic barcoding and a searchable database, professional document scanning (standard and large-format blueprints and engineering drawings), and compliant paper and digital media shredding services. The company also offers document management consulting, records retention policy development, and vendor transition services for healthcare, legal, government, finance, education, automotive dealership, and enterprise corporate clients.
Is Secure Records Solutions a public or private company?
Secure Records Solutions is a private company. It is classified as family owned and is currently operating.
When was Secure Records Solutions founded?
Secure Records Solutions was founded in 2003. It employs 11 to 50 people.
Where is Secure Records Solutions based?
Secure Records Solutions is headquartered in Thomasville, United States, in the North America region.
How does Secure Records Solutions make money?
Four revenue lines are on record. Records Storage Services are the primary driver. The others are document Scanning Services, shredding Services and document Management Consulting.
Who are Secure Records Solutions's main competitors?
Direct peers on record are Corodata, Shred-it (Stericycle), Access Information Management, Vital Records Control, Crown Records Management and DataBank. Broad incumbents are Recall (now Iron Mountain), Iron Mountain and ARC Document Solutions. Document Scanning Services / Scan2Plan-style scanning specialists is listed as an emerging player.
Does Secure Records Solutions have an API?
No public API is recorded for Secure Records Solutions.
What industry is Secure Records Solutions in?
Secure Records Solutions's product category is Document Management Services. Its primary akta.pro industry code is TLALALAA, Corporate Records Storage (Commercial/Enterprise), with a secondary code of BPAAAKAG, Records Digitization & Archiving (Legacy Files, Retention Support). Its NAICS code is 56141 and its SIC code is 7370.