Mind & Machine

What Mind & Machine does

Mind & Machine (operating as MindM) is a Russian workforce management SaaS company founded in 2017 and headquartered in Moscow. The company sells MindM Smart Work Force Management (WFM), a unified platform targeting companies with large staff volumes that need to automate shift scheduling, time tracking, attendance verification, and timesheet generation. Its core differentiator is biometric facial recognition for staff identification during check-in/check-out via mobile app, tablet, or computer, which the company markets as a means to reduce time fraud and ensure accurate labor cost accounting.

The platform is composed of six integrated modules: MindM WFM (core management system), УРВ (time tracking), Отметки (biometric check-in/check-out), Биржа смен (shift exchange marketplace that supports both internal cross-department exchanges and integration with external staffing/outsourcing suppliers), a mobile application, and a Smart Assistant module. The system is designed around compliance with the Russian Labor Code (ТК РФ) and includes integrations with customer-side HR/payroll systems. Stated functional outcomes include reductions in payroll costs (ФОТ) of up to 10%, reductions in manual operations time of up to 60%, and optimization of payroll in turnover by up to 7%.

Mind & Machine operates a SaaS-based, sales-led go-to-market with a Russian-language website and an inquiry form for product demonstrations; pricing is not publicly disclosed. The only disclosed institutional capital event is a May 2021 seed round led by МТех (МТех), the venture division of Russian diversified group ГК «Мангазея» (GK Mangazeya). The company is privately held, has 11–50 employees, has not disclosed revenue, named customers, or management team, and has not announced subsequent funding rounds.

Name

Mind & Machine

Legal name

MindM

Website

https://mindandmachine.ru

Company type

Private

Founded year

2017

Operating status

Operating

Headcount range

11–50 employees

Short description

Mind & Machine (MindM) is a Russian SaaS workforce management platform that uses biometric facial recognition to automate shift scheduling, attendance tracking, and timesheet generation for companies with large staff volumes operating under Russian labor law.

Ownership category

akta.pro rank

Product category

Workforce Management Software

NAICS

Computer Systems Design and Related Services (54151), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)

akta.pro primary industry

Workforce Management & Scheduling (BPACAPAI)

akta.pro secondary industries

Payroll, Time & Attendance (BPACAPAB), Vendor Management System (VMS) & MSP-Led Contractor Programs (BPACAGAF)

Keywords

• Workforce management software
• Biometric time tracking
• Shift scheduling platform
• Employee attendance system
• HR automation SaaS

Headquarters

HQ city

Moscow

HQ country

Russia

HQ region

Europe

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. SaaS Subscription: The MindM WFM solution is delivered as a SaaS product, suggesting a recurring subscription revenue model based on per-seat or tiered pricing for workforce management capabilities.

Go-to-market motion2 records

Distribution channels1 record

Marketing channels1 record

Core offering

Mind & Machine sells MindM Smart Work Force Management (WFM), a SaaS-based workforce management platform that automates shift scheduling, biometric check-in/check-out, real-time attendance tracking, automatic timesheet calculation compliant with the Russian Labor Code (ТК РФ), and a shift exchange marketplace that blends internal employees with external outsourcing suppliers. The solution is delivered as a SaaS product targeting Russian-speaking enterprises with large staff volumes that need to reduce payroll costs and manual scheduling effort.

Product overview

Mind & Machine offers MindM Smart Work Force Management, a unified SaaS workforce management platform designed for companies with large staff volumes. The platform comprises six integrated modules: MindM WFM (core management system), УРВ (time tracking), Отметки (biometric check-in/check-out), Биржа смен (shift exchange marketplace), Мобильное приложение (mobile app), and Умный помощник (smart assistant). The system uses biometric facial recognition for attendance verification and is designed to optimize staff scheduling, reduce payroll costs by up to 10%, cut manual operations time by up to 60%, and improve employee satisfaction.

Differentiator

Problem solved

Functional benefit

Products and services

• MindM Smart Work Force Management (WFM) A SaaS-based workforce management platform that automates shift scheduling, time tracking, timesheet calculation, and shift exchange for Russian-speaking enterprises with large staff volumes. Includes biometric facial recognition for check-in/check-out, automatic timesheet generation compliant with the Russian Labor Code (ТК РФ), and a shift marketplace that integrates internal employees with external staffing suppliers.

Quantifiable outcome

• Reduces payroll costs (ФОТ) by up to 10%
• +2 more outcomes

Segments1 record

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

AI capability2 records

Feature5 records

Scale indicators1 record

Recent moves4 records

Expansion highlights4 records

Direct peers

• Deputy: Deputy is a SaaS workforce management platform focused on shift scheduling, time tracking, and compliance for hourly and shift-based workforces in retail, hospitality, and healthcare. It is comparable to MindM in target customer profile (large-staff, multi-site operations) and in offering self-service SaaS deployment with mobile-first UX.
• UKG (Ultimate Kronos Group): UKG is a global leader in workforce management and HCM, offering shift scheduling, time & attendance, and compliance for large hourly workforces. Its Dimensions WFM suite competes head-to-head with MindM's value proposition of automated scheduling and attendance verification, though at enterprise scale rather than the Russian mid-market.
• WorkJam: WorkJam is a frontline employee engagement and workforce management platform offering shift management, time tracking, and a shift exchange/swap marketplace. Its shift trading functionality is the closest analog to MindM's "Биржа смен," and it serves similarly large frontline workforces in retail, hospitality, and logistics.
• Ceridian Dayforce: Ceridian Dayforce is a cloud HCM platform with strong WFM capabilities including time tracking, scheduling, and compliance for multi-country employers. It directly competes with MindM in workforce scheduling and time & attendance for large hourly workforces, though MindM differentiates via biometric verification and shift exchange marketplace.
• CONNECTEAM: Connecteam is a mobile-first employee management platform with shift scheduling, time clock, and workforce communication features targeting deskless and hourly workforces. It overlaps with MindM's mobile app and check-in/check-out capabilities, though Connecteam emphasizes engagement and communication over biometric verification.

Emerging players

• Yaware: Yaware is a Ukraine-headquartered time tracking and employee monitoring SaaS targeting CIS and Eastern European SMBs. It is comparable to MindM as a regional time & attendance player with biometric and computer-vision verification features, though positioned more toward productivity monitoring than shift exchange.
• Skillaz: Skillaz is a Russian recruitment and HR automation SaaS vendor offering ATS, onboarding, and basic workforce scheduling tools. It is comparable to MindM as a Russia-based HCM-tech player targeting the same enterprise buyer, though its WFM functionality is less developed than MindM's biometric-verified shift exchange offering.
• WhenWorks: WhenWorks (part of Humanity/eForce family of WFM brands) targets shift scheduling and time tracking for mid-market employers. It is comparable to MindM in offering schedule management and attendance, with biometric add-ons available through partner integrations rather than natively as MindM does.

Regional players

• 1С:ЗУП (1C:Salary and HR Management): 1С:ЗУП is the dominant Russian HR/payroll/workforce management suite bundled with the ubiquitous 1C:Enterprise ERP platform. It is the most direct regional competitor to MindM in the Russian market, targeting the same large-staff employers with native ТК РФ compliance, though lacking biometric facial recognition and shift exchange marketplace features.
• Битрикс24 (Bitrix24): Bitrix24 is a Russian-developed collaboration and HR platform with built-in time tracking, task management, and basic workforce scheduling modules. It competes with MindM in the Russian market at the lower end of the segment, often serving as the default workforce tool for SMBs already on the Bitrix24 ecosystem.

Market position

Strengths1 record

Weaknesses5 records

Competitive moat4 records

Key highlights6 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Mind & Machine