ValidSign
ValidSign is a Dutch digital signature platform providing eIDAS-compliant electronic signature, identity verification, and PKI certificate services to 3,500+ organizations across Europe, serving HR, procurement, sales, legal, and government functions as a Visma subsidiary.
- Company typePrivate
- Founded2012
- HeadquartersDeventer, Netherlands
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What ValidSign does
ValidSign B.V., founded in 2012 in Deventer, Netherlands (now headquartered in Eefde), is a digital signature platform purpose-built for the European regulatory environment. The platform is built on Public Key Infrastructure (PKI) with SHA-256 cryptographic hashing, X.509 digital certificates, and PAdES-LTV format, and supports all three eIDAS signature levels (SES, AES, QES) for legally valid signatures across all EU member states. Infrastructure is hosted exclusively in KPN's Dutch data centers, and the platform integrates natively with Dutch government identity systems (DigiD, eHerkenning, iDIN) and PKIoverheid certificates, with additional compliance credentials including ISO 27001, ISO 9001, NEN 7510 (healthcare), GDPR, and FDA 21 CFR Part 11 support. The product portfolio includes the core ValidSign Platform, ValidSign AI for workflow automation, identity verification, bulk sending, batch signing, PKI certificates, a mobile app, advanced reporting, and a REST API with SDKs in six languages alongside 200+ pre-built integrations with enterprise software (SharePoint, Salesforce, SAP, Microsoft Dynamics 365, AFAS, Exact, Topdesk, Centric, HR2Day, HubSpot, Nintex, Power Automate, Microsoft Word).
ValidSign operates a hybrid go-to-market combining a self-serve freemium tier (15 free transactions), per-seat Pro subscriptions starting at EUR 28/user/month (minimum 3 users, billed annually), and quote-based Enterprise contracts with dedicated account management, multi-entity support, SSO, and custom integrations. Revenue streams include SaaS subscriptions, PKI certificate sales (personal, professional, and server certificates ranging from EUR 50 to EUR 599), and tiered support plans. The customer base spans 3,500+ organizations across the Netherlands and broader Europe, including PostNL, Engie, Gemeente Amsterdam, KPN, FrieslandCampina, Capgemini, Baker Tilly, and Grant Thornton, with primary segments in HR, procurement, sales, and legal and secondary verticals in government, healthcare, accountancy, real estate, education, and financial services. The platform processes over 1.5 million documents per month with a reported 98% customer retention rate. ValidSign is a wholly-owned subsidiary of Visma, the largest European provider of business software.
ValidSign firmographics
Firmographics- Name
- ValidSign
- Legal name
- ValidSign B.V.
- Website
- https://validsign.nl
- Company type
- Private
- Founded year
- 2012
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- ValidSign is a Dutch digital signature platform providing eIDAS-compliant electronic signature, identity verification, and PKI certificate services to 3,500+ organizations across Europe, serving HR, procurement, sales, legal, and government functions as a Visma subsidiary.
- Ownership category
- akta.pro rank
ValidSign industry classification
Industry- Product category
- Electronic Signature Software
- NAICS
- Custom Computer Programming Services (541511)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Identity Verification & Digital ID (IDV, eIDAS, biometrics) (FSAGAFAA)
- akta.pro secondary industry
- Identity Verification, Proofing & KYC (IDV) (HDAEAJAI)
Keywords
Where ValidSign is headquartered
LocationHeadquarters
- HQ city
- Deventer
- HQ country
- Netherlands
- HQ region
- Europe
Offices1 record
Markets served
ValidSign business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Marketing or Sales
Revenue model
- SaaS Subscription (Platform Access): Recurring annual subscriptions for platform access across Free, Pro, and Enterprise tiers. Free tier includes 15 transactions; Pro starts at EUR 28/user/month (min 3 users); Enterprise is quote-based. All paid plans are billed annually. Revenue is subscription-based with usage add-ons for bulk sending, personalization, SMS authentication, SSO, and API access.
- PKI Certificates: Qualified digital certificates for QES signatures sold through ValidSign. Personal certificates from EUR 150 (2-yr USB/smartcard) to EUR 249 (2-yr mobile); professional certificates from EUR 150 (2-yr) to EUR 450 (3-yr). Cleverbase cloud certificates available from EUR 50/year. PKIoverheid server certificates range from EUR 179 (1-yr trial) to EUR 599 (3-yr). One-time or recurring certificate revenue depending on validity period.
- Support Plans: Tiered support packages (Standard, Premier, Enterprise) offered as add-ons to platform subscriptions. Premier includes dedicated service manager and advanced SLA. Support options are priced based on ValidSign list price.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Annual | Free plan: 15 transactions, 1 user, basic features |
| Per seat | Annual | Pro plan: Unlimited transactions, min 3 users, advanced features |
| Subscription | Multi-year contract | Enterprise plan: Volume signing, unlimited users, full integration support |
| Unit Pricing | Multi-year contract | PKIoverheid personal certificates: EUR 129 (1-yr trial) to EUR 450 (3-yr USB/smartcard) |
| Unit Pricing | Multi-year contract | PKIoverheid professional certificates: EUR 129 (trial) to EUR 450 (3-yr) |
| Unit Pricing | Multi-year contract | PKIoverheid server certificates: EUR 179 (1-yr trial) to EUR 599 (3-yr) |
| Subscription | Annual | Cleverbase cloud certificates: From EUR 50 per year |
Go-to-market motion4 records
Distribution channels5 records
Marketing channels12 records
ValidSign product offering
Product offeringCore offering
ValidSign provides a digital signature platform enabling organizations to send, sign, and manage documents electronically with full eIDAS compliance (SES, AES, QES levels). The platform offers identity verification through Dutch government systems (DigiD, eHerkenning, iDIN), 200+ integrations with business software, REST API and SDKs for embedding signing into custom applications, PKI certificate issuance (personal, professional, server), and ValidSign AI for workflow automation. It is sold as a SaaS subscription across Free, Pro, and Enterprise tiers, complemented by unit-priced PKI certificate sales.
Product overview
ValidSign is a Dutch digital signature platform providing a unified e-signature solution with multiple tiers. The core ValidSign Platform supports all three eIDAS signature levels (SES, AES, QES) and includes ValidSign AI for workflow automation. The product portfolio includes Digital Signature (core signing), Identity Verification and Personal Authentication (multi-factor verification methods including iDIN, DigiD, eHerkenning, BankID), Bulk Sending and Batch Signing for high-volume workflows, PKI Certificates (Personal, Professional, and Server certificates via KPN and Cleverbase), the ValidSign mobile App, Advanced Reporting, and an Open API for developer integrations. The platform architecture combines a standalone application with enterprise integrations across CRM (Salesforce, HubSpot), ERP (SAP, Microsoft Dynamics, AFAS, Exact, Centric), HR (HR2Day), and productivity tools (SharePoint, Microsoft Word, Power Automate, Nintex).
Differentiator
Problem solved
Functional benefit
Products and services
- ValidSign Platform Core e-signature SaaS platform enabling digital document signing with full eIDAS compliance (SES, AES, QES) across Free, Pro, and Enterprise tiers. Sold as annual subscriptions.
- ValidSign AI AI-powered document workflow automation integrated into the ValidSign platform, including an AI chat assistant for user guidance and automated document processing capabilities.
- Digital Signature Core digital signing capability supporting SES, AES, and QES electronic signatures compliant with European eIDAS regulation, legally binding across all EU member states.
- Identity Verification Identity verification capabilities including ID document scans, biometric checks, and integration with Dutch government identity systems (DigiD, eHerkenning, iDIN) and bank-based authentication.
- Personal Authentication Multi-factor authentication methods for signers including email, SMS/OTP, iDIN, DigiD, eHerkenning, BankID, and eIDAS Qualified authentication.
- PKI Certificates PKIoverheid certificates issued through KPN and Cleverbase for qualified electronic signatures, including personal, professional, and server certificates, priced from EUR 50 to EUR 599 depending on validity period and type.
- Personal Certificates Qualified digital certificates issued to individuals for signing documents with a qualified electronic signature, available via smartcard, USB token (EUR 359-450), or Cleverbase cloud (from EUR 50/year).
- Professional Certificates PKIoverheid professional certificates for notaries, accountants, and bailiffs linking their identity to their professional role for qualified signatures, priced EUR 129-450 depending on validity and form factor.
- ValidSign App Mobile application for iOS and Android enabling document signing directly on mobile devices with real-time status tracking, push notifications, and one-tap signing capability.
- ValidSign REST API & SDKs REST API with OpenAPI 3.0 specification, sandbox environment, and official SDK packages for Java, .NET, Python, Node.js, PHP, and Ruby, enabling developers to embed ValidSign signing capabilities into custom applications.
Quantifiable outcome
- Average signing time reduced from 2 months to 3 days — approximately 93% reduction in contract cycle time
- +4 more outcomes
Companies that use ValidSign
Customer profileNamed customers18 records
Segments13 records
Ideal customer profiles2 records
ValidSign technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration14 records
AI capability2 records
Feature8 records
ValidSign partnerships and signals
Strategic signalPartnerships
Eleven partnerships are on record, tiered core and minor.
- SharePoint (Microsoft)coreNative SharePoint integration allows users to send documents for signing directly from SharePoint document libraries and manage signed documents within SharePoint workflows.
- SalesforcecoreNative Salesforce integration enables sales teams to send contracts for signature directly from Salesforce CRM, with signed documents automatically linked to relevant records and opportunities.
- SAPcoreSAP integration allows enterprise users to embed digital signing workflows within SAP business processes, particularly for procurement and contract management use cases.
- KPNcoreKPN serves as ValidSign's primary infrastructure hosting partner, operating Dutch data centers for data storage and providing PKIoverheid certificate issuance services. The partnership ensures EU-only data residency and data sovereignty, with KPN's certified data centers supporting ISO 27001 and NEN 7510 compliance requirements.
- AFAS SoftwarecoreNative AFAS integration connects ValidSign digital signing with AFAS HR and ERP software, enabling HR departments to send employment contracts and employee documents for digital signature within AFAS workflows.
- Microsoft Dynamics 365coreNative Microsoft Dynamics 365 integration allows users to initiate and manage digital signing workflows within Dynamics 365 CRM and ERP applications.
- Microsoft WordcoreValidSign Word Add-in enables users to send documents for digital signature directly from Microsoft Word without leaving the application, maintaining document formatting throughout the signing process.
- CleverbasecoreCleverbase provides cloud-based qualified certificates for QES signatures, allowing ValidSign users to sign from any device without physical USB tokens or smartcards. Cleverbase cloud certificates start at EUR 50/year and support remote working. The partnership enables qualified electronic signatures without hardware dependencies.
- VismacoreValidSign is a part of Visma, the largest European provider of business software. This parent company relationship provides access to Visma's European controller network, shared best practices, and the stability and network of a major European software group while maintaining ValidSign's scale-up dynamics.
- All-CRMminorAll-CRM (SPITS Oosterwolde) integrates ValidSign within SuperOffice CRM, enabling automated contract processing workflows for CRM users with contracts processed within hours.
- NLdigitalminorValidSign is a member of NLdigital, the Dutch digital industry association. NLdigital General Terms and Conditions are referenced on the ValidSign website, indicating alignment with Dutch digital industry standards.
Scale indicators9 records
Recent moves6 records
Expansion highlights7 records
ValidSign competitors and assessment
Company assessmentBroad incumbents
- DocuSign: Global e-signature and contract lifecycle management leader. Overlaps directly with ValidSign in digital signature workflows but ValidSign differentiates on EU-only data residency, native Dutch identity integrations, and QES support.
- Adobe Acrobat Sign: Adobe's enterprise e-signature product, bundled with Acrobat and the broader Document Cloud. Comparable to ValidSign in digital signature functionality and target enterprise customers, though ValidSign focuses on EU-specific identity and compliance.
Direct peers
- Dropbox Sign (HelloSign): SMB-friendly e-signature platform originally from HelloSign, now part of Dropbox. Direct overlap with ValidSign's signing workflow and self-serve PLG motion; ValidSign leads on EU compliance and identity integrations.
- PandaDoc: Document automation and e-signature platform combining templates, CPQ, and signing. Comparable to ValidSign in sales-oriented signing workflows; ValidSign differentiates on regulated EU verticals.
- SignRequest: Dutch-founded e-signature platform competing head-to-head in the Netherlands and Benelux with similar SMB and mid-market positioning. Closest direct Dutch competitor to ValidSign.
- Scrive: Nordic e-signature provider with strong presence in Scandinavia and growing EU footprint. Comparable eIDAS-aligned signing offering; ValidSign differentiates on Dutch-specific identity stacks.
- OneSpan: Enterprise-focused digital agreements and identity verification vendor with strong regulated-industry presence in banking. Comparable to ValidSign on QES and identity verification, with deeper financial services penetration.
- Eurosign (Universign): European qualified electronic signature provider with pan-EU presence under eIDAS. Direct competitor to ValidSign in EU-wide QES signing, particularly for cross-border enterprise use cases.
Regional players
- Yousign: French e-signature provider focused on France and Southern Europe with eIDAS compliance. Regional comparable to ValidSign, with similar mid-market focus but different geographic stronghold.
Emerging players
- IDnow: European identity verification platform expanding into signing and trust services. Adjacent to ValidSign on identity verification (KYC, video identification) with potential overlap in regulated EU verticals.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat6 records
Key risks6 records
Key highlights7 records
Customer concentration
ValidSign social profiles
Digital presenceValidSign compliance and trust
Trust signalCompliance6 records
ValidSign financial estimates
Financial estimateRevenue estimate
Valuation estimate
ValidSign leadership team
Management profileNumber of profiles
ValidSign funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
ValidSign M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about ValidSign
What does ValidSign do?
ValidSign provides a digital signature platform enabling organizations to send, sign, and manage documents electronically with full eIDAS compliance (SES, AES, QES levels). The platform offers identity verification through Dutch government systems (DigiD, eHerkenning, iDIN), 200+ integrations with business software, REST API and SDKs for embedding signing into custom applications, PKI certificate issuance (personal, professional, server), and ValidSign AI for workflow automation. It is sold as a SaaS subscription across Free, Pro, and Enterprise tiers, complemented by unit-priced PKI certificate sales.
Is ValidSign a public or private company?
ValidSign is a private company. It is classified as corporate owned and is currently operating.
When was ValidSign founded?
ValidSign was founded in 2012. It employs 11 to 50 people.
Where is ValidSign based?
ValidSign is headquartered in Deventer, Netherlands, in the Europe region.
How does ValidSign make money?
Three revenue lines are on record. SaaS Subscription (Platform Access) is the primary driver. The others are PKI Certificates and support Plans.
Who are ValidSign's main competitors?
Broad incumbents on record are DocuSign and Adobe Acrobat Sign. Direct peers are Dropbox Sign (HelloSign), PandaDoc, SignRequest, Scrive, OneSpan and Eurosign (Universign). Yousign is listed as a regional player. IDnow is listed as an emerging player.
Does ValidSign have an API?
Yes. ValidSign offers a REST API with full endpoint documentation, request/response examples, and webhook support for real-time signing event notifications. Official SDKs are provided in Java, .NET, Python, Node.js, PHP, and Ruby. The API is available via a sandbox environment for testing and a production environment with API key authentication generated from the ValidSign dashboard. OpenAPI 3.0 specification is available for code generation. Developer documentation is at apidocs.validsign.eu.
What industry is ValidSign in?
ValidSign's product category is Electronic Signature Software. Its primary akta.pro industry code is FSAGAFAA, Identity Verification & Digital ID (IDV, eIDAS, biometrics), with a secondary code of HDAEAJAI, Identity Verification, Proofing & KYC (IDV). Its NAICS code is 541511 and its SIC code is 7372.