Virtual Project Manager

What Virtual Project Manager does

Virtual Project Manager (operating as Virtual PM or VPM) is a cloud-based SaaS platform founded in 2000 by Lex Zuber and headquartered in Bend, Oregon. The platform is purpose-built for US public agencies — cities, counties, and municipalities — to manage capital improvement and public works construction projects from bidding through closeout. It is delivered as a single unified system with integrated modules covering Contractor Payments, Change Orders, Daily Logs (with voice-activated mobile entry and weather automation), Punchlist & Corrective Action, Submittals, Budgets, RFIs, Stormwater BMP/MS4 permit compliance, and the newer Virtual Bid electronic bidding module. All data is hosted in the USA and accessible from any mobile device, with documentation time-stamped to support public records compliance.

The product was developed over more than 20 years in direct collaboration with public works professionals, encoding workflows specific to municipal procurement, retention payouts, and regulatory reporting that generic commercial construction management tools do not address. The customer base spans small to large US municipalities (e.g., City of San Jose, City of Temecula, Alameda County, Logan City UT) along with engineering consultants who use the platform to coordinate with their public agency clients.

Virtual PM generates revenue through population-based annual SaaS subscriptions ranging from $14,000 to $24,000 per agency (plus optional VIP implementation/training fees of $6,000-$8,500), with a separate $14,000/year tier for consultants. Pricing is flat-rate with unlimited users, projects, and storage. The company is privately held, bootstrapped with no disclosed outside funding, operates with a team of 1-10, and distributes through direct sales (website, phone, demos) supplemented by an Engineering/Consultant Partnership channel program.

Name

Virtual Project Manager

Legal name

Virtual Project Manager LLC

Website

https://virtual-pm.com

Company type

Private

Founded year

2000

Operating status

Operating

Headcount range

1–10 employees

Short description

Virtual Project Manager (Virtual PM) is a cloud-based SaaS platform that provides construction and capital project management software specifically for US cities, counties, and public agencies, with modules for budgeting, contractor payments, daily logs, RFIs, submittals, change orders, and stormwater compliance.

Ownership category

akta.pro rank

Product category

Public Works Project Management Software

NAICS

Computer Systems Design and Related Services (54151)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Project & Task Management (BPAMAMAF)

akta.pro secondary industry

Industry/Vertical Cloud Platforms (e.g., Gov/Healthcare/Financial Cloud Regions) (HDABAAAL)

Keywords

• Public works management software
• Capital project management
• Municipal construction software
• Contractor payment processing
• Government project management

Headquarters

HQ city

Bend

HQ country

United States

HQ region

North America

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. SaaS Subscription - Population-Based: Population-based tiered subscription model for public agencies with pricing based on municipality population size. Includes unlimited users, projects, and storage. Additional implementation and training services available as add-ons.

Pricing tiers

Go-to-market motion2 records

Distribution channels2 records

Marketing channels5 records

Core offering

Virtual Project Manager is a cloud-based SaaS platform built specifically for U.S. public agencies — cities, counties, and municipalities — to manage capital improvement projects from bidding through closeout. The platform centralizes budgets, contractor payments, change orders, daily logs, submittals, RFIs, punchlists, and MS4 stormwater compliance with mobile field access and time-stamped documentation. A separate Virtual Bid module handles electronic bidding, bidder communication, addenda, and bid tab generation.

Product overview

Virtual Project Manager is a single, unified cloud-based project management platform built specifically for public agencies, municipalities, cities, counties, and consultants managing capital improvement projects. The platform consists of a core project management system with integrated modules including Contractor Payments, Change Orders, Daily Logs, Punchlist & Corrective Action, Submittals, Budgets, RFIs, Stormwater BMP Inspection, and Virtual Bid. These modules work together within one system to provide comprehensive project lifecycle management from bidding through project completion, with all documentation centralized and time-stamped for transparency and public records compliance.

Differentiator

Problem solved

Functional benefit

Products and services

• Virtual Project Manager (Virtual PM) Cloud-based SaaS project management platform designed specifically for U.S. public agencies — cities, counties, and municipalities — to track and manage capital improvement projects from bidding through closeout, including budgets, contractor payments, change orders, daily logs, submittals, RFIs, punchlists, and stormwater BMP inspections, with mobile field access and time-stamped public-records-compliant documentation.
• Virtual Bid Electronic bidding module for public agencies that centralizes bidder communication including questions, RFIs, addenda, and clarifications in a single transparent location, performs administrative checking, and guides bidders through complete submissions to generate clean bid tabs.

Quantifiable outcome

• Saved nearly $200,000 on one project through centralized, time-stamped documentation
• +2 more outcomes

Named customers13 records

Segments2 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature9 records

Partnerships

One partnership is on record.

• Engineering and Consultant PartnerscoreChannel Partner/ Reseller/ DistributorFormal partnership program for engineering firms and consultants who work with public agencies. Partners gain exclusive pricing, competitive advantage, and the ability to offer Virtual PM as part of their service offerings to public sector clients. The platform provides transparency and public records compliance, which are requirements when working with government agencies. Partners receive benefits including cloud-based access, mobile compatibility, 24/7 security, and redundant backup.

Scale indicators4 records

Recent moves3 records

Expansion highlights5 records

Direct peers

• Kahua: Construction project management platform built specifically for capital program owners, including public agencies, education, and healthcare. The most directly comparable competitor to VPM in the public-owner segment with overlapping workflows around bidding, RFI/submittals, and capital tracking.
• e-Builder (Trimble): Trimble-owned capital program and project management platform explicitly designed for public agencies and facility owners. Competes head-to-head with VPM for owner-side public-sector capital project workflows including payments, change orders, and program-level reporting.
• PMWeb: Capital program and project management software focused on public and owner organizations. Highly comparable target market and feature set to VPM, including capital planning, construction PM, and facilities/operations modules used by municipalities.
• Projectmates (Avolve): Owner-focused construction project management platform serving public agencies and institutional owners. Comparable use cases around capital project tracking, public records compliance, and integration with owner financial systems.

Broad incumbents

• Procore: Leading construction project management platform serving general contractors, owners, and specialty contractors. Competes with VPM for public agency and municipal owner-side deals, but its core market and product depth are skewed toward commercial GC workflows.
• Oracle Primavera Unifier: Oracle's capital program management solution for owner organizations, widely deployed at large public agencies. Competes for major capital program contracts that VPM targets, though typically at larger enterprise scale and price points.
• Autodesk Construction Cloud: Broad construction platform combining BIM, project management, and field tools under the Autodesk umbrella. Targets public-sector owners as part of its overall portfolio and competes where integrated design-to-PM workflows are required.
• Trimble Construction One: Trimble's connected construction suite covering estimating, project management, and field operations. Competes for owner-side and contractor-side public works projects and shares an owner-PM narrative with e-Builder.

Emerging players

• Newforma: Project information management for architecture, engineering, and construction firms. Complementary to VPM for consulting partners and AEC workflows, with partial overlap in document control and project collaboration.

Others

• ConstructConnect: Pre-construction bid management and project lead platform. Relevant given VPM's Virtual Bid module and the overlap in public-agency bidding workflows, though ConstructConnect is primarily a lead/data provider rather than a full PM platform.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Facebookfacebook.com/virtualprojectmanager
• LinkedInlinkedin.com/company/virtualprojectmanager

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Virtual Project Manager