OneFile
OneFile is a UK-based SaaS provider of eportfolio and learner management software for the apprenticeship and vocational training sector, serving 650-plus organisations and 2.3 million users. It is a wholly-owned subsidiary of Harris Computer and operates from Manchester.
- Company typePrivate
- Founded2005
- HeadquartersManchester, United Kingdom
- Headcount51–100
- GTM typeB2B
- OfferingSoftware
What OneFile does
Onefile Ltd (trading as OneFile) is a UK-based SaaS provider of eportfolio and learner management software, founded in 2005 and headquartered in Manchester. The company's flagship product, Onefile Eportfolio, enables learners in vocational and apprenticeship programmes to compile digital evidence of skills, knowledge, and behaviours against competency-based qualifications. Around this core, OneFile has built a modular suite — ILR Tracker (Check) for ESFA Individual Learning Record submissions, Enrol for DfE-compliant admissions, Engage for at-risk-learner identification and predictive intervention, and Validate (RPL Funding Calculator) for funding eligibility — all hosted on the proprietary Fusion technology backbone running on Microsoft Azure, with single sign-on via Keychain.
OneFile firmographics
Firmographics- Name
- OneFile
- Legal name
- Onefile Ltd
- Website
- https://onefile.co.uk
- Company type
- Private
- Founded year
- 2005
- Operating status
- Operating
- Headcount range
- 51–100 employees
- Short description
- OneFile is a UK-based SaaS provider of eportfolio and learner management software for the apprenticeship and vocational training sector, serving 650-plus organisations and 2.3 million users. It is a wholly-owned subsidiary of Harris Computer and operates from Manchester.
- Ownership category
- akta.pro rank
OneFile industry classification
Industry- Product category
- Learning Management Software
- NAICS
- Educational Support Services (611710), Educational Support Services (61171)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Learning Data Infrastructure & Interoperability (LRS, xAPI/LTI/OneRoster, Data Pipelines) (EDAFAFAJ)
- akta.pro secondary industries
- Early Warning & Risk Prediction (Dropout/Failure Alerts, Intervention Targeting) (EDAFAFAE), Assessment Interoperability, Integrations & Standards (QTI/LTI/OneRoster) (EDAFADAK)
Keywords
Where OneFile is headquartered
LocationHeadquarters
- HQ city
- Manchester
- HQ country
- United Kingdom
- HQ region
- Europe
Offices1 record
Markets served
OneFile business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations
Revenue model
- Eportfolio Subscription: Subscription-based pricing model with per-seat (active learner) billing. Active learners occupy a seat; archived learners free up seats for reuse without extra cost. Charging based on number of seats required per annum.
- ILR Tracker Subscription: Per-seat subscription model. When learner record submitted to ESFA, a seat is occupied. When learner completes or withdraws, seat can be archived and reassigned.
- RPL Funding Calculator: Usage-based pricing charged per Skills Assessment created. Each assessment is used once per applicant and cannot be reused.
- Enrol: Usage-based pricing charged per applicant learner who opens a form sent by email for completion.
- Professional Services: Consulting services, onboarding configuration, training, and bespoke projects (custom development, R14 imports) provided as additional services.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Eportfolio - Per seat subscription |
| Subscription | Annual | ILR Tracker - Per seat subscription |
| Usage-based | Pay-as-you-go | RPL Funding Calculator - Per use |
| Usage-based | Pay-as-you-go | Enrol - Per applicant |
| Other | Multi-year contract | Professional Services |
Go-to-market motion3 records
Distribution channels5 records
Marketing channels5 records
OneFile product offering
Product offeringCore offering
OneFile develops and sells a cloud-based learner management platform, anchored by its Eportfolio application, which enables learners, training providers, colleges, universities and employers to create digital portfolios of evidence for vocational qualifications and apprenticeships. The platform is extended with modular applications for enrolment (Enrol), ILR/funding compliance (Check), Recognition of Prior Learning funding (Validate), learner engagement analytics (Engage), and is unified on the Fusion technology backbone with integration via Connect.
Product overview
Onefile is a unified learner management platform with platform-plus-modules architecture. The core product is the Eportfolio, with additional applications Validate (RPL Funding Calculator), Enrol, Check (ILR Tracker), and Engage providing specialized functionality across the learner journey. The platform is powered by Fusion technology and offers integration via Connect. Products work together to streamline workflows from recruitment through completion, with built-in AI and automations to manage learners, unlock funding, and achieve higher success rates. The platform is trusted by over 650 organisations with 2.3 million users.
Differentiator
Problem solved
Functional benefit
Brands
- Eportfolio: The market-leading eportfolio application providing core functionality for learner management, enabling learners to showcase their achievements and providers to manage data.
- Enrol
- ILR Tracker
- Engage
- Validate (RPL Funding Calculator)
- Fusion
- Connect
Products and services
- Onefile Eportfolio Core eportfolio software enabling learners to create digital portfolios of evidence demonstrating skills, knowledge and behaviours for vocational qualifications. Provides learner management functionality for providers to track learner progress and achievement data.
- Onefile Check (ILR Tracker) Software for managing Individualised Learner Record (ILR) data and claims for funded learning programmes, providing automations and compliant reporting for ESFA submissions.
- Onefile Enrol Enrolment management software handling the complete enrolment journey, from collecting DfE-compliant data to managing the prospect pipeline for training providers delivering qualifications.
- Onefile Engage
Quantifiable outcome
- Real-time learner management enabling reduced dropout rates and higher completion rates
- +2 more outcomes
Companies that use OneFile
Customer profileNamed customers17 records
Segments8 records
Ideal customer profiles5 records
OneFile technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration6 records
AI capability3 records
Feature8 records
OneFile partnerships and signals
Strategic signalPartnerships
Seven partnerships are on record, tiered core.
- Harris ComputercoreParent company of OneFile. OneFile is proud to be part of Harris Computer, a company powering positive change through technology solutions.
- Microsoft AzurecoreCloud infrastructure provider for OneFile's platform. Data hosted on Microsoft Azure servers located within UK data centres. Used for web hosting, data storage, and security logging.
- CloudflarecoreSecurity service protecting the OneFile website (www.onefile.co.uk) by monitoring traffic and blocking malicious access attempts.
- HubSpotcoreMarketing automation and CRM platform used for resource mailing lists, newsletter subscriptions, and business development. Data stored in the USA with GDPR-compliant standard contractual clauses.
- SalesforcecoreSales CRM used for managing sales enquiries and customer relationships within the EEA.
- Freshdesk/FreshWorkscoreCustomer support helpdesk software used for managing support tickets and customer service requests. Stores enquiry details within the EEA.
- WorkdaycoreHR management system used for online job applications and HR records for employees.
Scale indicators4 records
Recent moves7 records
Expansion highlights6 records
OneFile competitors and assessment
Company assessmentDirect peers
- Smart Assessor: UK-based eportfolio and apprenticeship management software serving training providers and colleges; competes head-to-head with OneFile in the UK apprenticeship end-to-end assessment and tracking space.
- Aptem: UK apprenticeship and skills management platform used by training providers and employers; closely comparable in target customer, apprenticeship compliance focus and per-seat SaaS model.
- Bud (Bud Systems): UK apprenticeship software for employers and training providers managing programmes, learners and funding; overlaps with OneFile on apprenticeship delivery, tracking and reporting workflows.
- eTrack (LEDGER eTrack): UK apprenticeship and traineeship tracking software for training providers and colleges; competes on learner tracking, ILR-style data management and compliance reporting similar to OneFile's ILR Tracker.
Broad incumbents
- Learning Pool: UK-headquartered learning and compliance platform serving mid-market and public-sector employers with LMS, eportfolio and performance tools; broader portfolio than OneFile but overlaps in UK compliance training.
- Kallidus: UK learning, talent and performance SaaS suite including LMS and apprenticeship support; comparable UK customer base (employers, training providers) and overlapping compliance-driven use cases.
- Totara: Open-architecture LMS / LXP used globally by enterprises and training providers, including apprenticeship programmes; comparable as a learner management platform with extension into compliance tracking.
- Moodle: Widely deployed open-source LMS used by colleges, universities and training providers worldwide; functions as a lower-cost alternative for apprenticeship delivery and eportfolio-style workflows.
- Brightspace (D2L): Enterprise LMS used by higher-education and workforce training providers, including in the UK; comparable as a learner management platform serving regulated training programmes.
Emerging players
- Kahuna (Kahuna Skills): UK competency and skills platform for workforce development and apprenticeships; partial overlap with OneFile's Engage-style competency tracking and apprenticeship learner management.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
OneFile social profiles
Digital presenceOneFile compliance and trust
Trust signalCompliance6 records
OneFile financial estimates
Financial estimateRevenue estimate
Valuation estimate
OneFile leadership team
Management profileNumber of profiles
Profiles1 record
OneFile funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
OneFile M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about OneFile
What does OneFile do?
OneFile develops and sells a cloud-based learner management platform, anchored by its Eportfolio application, which enables learners, training providers, colleges, universities and employers to create digital portfolios of evidence for vocational qualifications and apprenticeships. The platform is extended with modular applications for enrolment (Enrol), ILR/funding compliance (Check), Recognition of Prior Learning funding (Validate), learner engagement analytics (Engage), and is unified on the Fusion technology backbone with integration via Connect.
Is OneFile a public or private company?
OneFile is a private company. It is classified as corporate owned and is currently operating.
When was OneFile founded?
OneFile was founded in 2005. It employs 51 to 100 people.
Where is OneFile based?
OneFile is headquartered in Manchester, United Kingdom, in the Europe region.
How does OneFile make money?
Five revenue lines are on record. Eportfolio Subscription is the primary driver. The others are ILR Tracker Subscription, RPL Funding Calculator, enrol and professional Services.
Who are OneFile's main competitors?
Direct peers on record are Smart Assessor, Aptem, Bud (Bud Systems) and eTrack (LEDGER eTrack). Broad incumbents are Learning Pool, Kallidus, Totara, Moodle and Brightspace (D2L). Kahuna (Kahuna Skills) is listed as an emerging player.
Does OneFile have an API?
No public API is recorded for OneFile.
What industry is OneFile in?
OneFile's product category is Learning Management Software. Its primary akta.pro industry code is EDAFAFAJ, Learning Data Infrastructure & Interoperability (LRS, xAPI/LTI/OneRoster, Data Pipelines), with a secondary code of EDAFAFAE, Early Warning & Risk Prediction (Dropout/Failure Alerts, Intervention Targeting). Its NAICS code is 611710 and its SIC code is 7372.