Vidyalaya School Software

What Vidyalaya School Software does

Vidyalaya School Software is a cloud-based education ERP platform operated by Sapphire Software Solutions, founded in 2002 and headquartered in Ahmedabad, India. The platform serves K-12 schools, colleges, universities, training centers, and educational groups across 25+ Indian states and 10+ countries, with a reported installed base of 2,000+ institutions managing 1.5 million students. Core products include School Management Software, School ERP, Campus ERP, College Management Software, and University Software, supported by 40+ modular components covering admissions, attendance, fees, examinations, HR, payroll, transport, library, hostel, and communications, plus integrations with WhatsApp Business, Tally, biometric devices, GPS vehicle tracking, and payment gateways. AI-branded features (Vidyamitra AI assistant, AI Timetable Generator, AI Lesson Plan Generator, AI Admission Management, and others) were progressively added through 2023–2025.

Name

Vidyalaya School Software

Legal name

Vidyalaya

Website

https://vidyalayaschoolsoftware.com

Company type

Private

Founded year

2002

Operating status

Operating

Short description

Vidyalaya School Software is an India-headquartered cloud ERP platform serving K-12 schools, colleges, universities, and training centers with 40+ modular administration, academic, finance, and AI-enabled features across 2,000+ institutions in 25+ Indian states and 10+ countries.

Ownership category

akta.pro rank

Product category

Education ERP / School Management Software

NAICS

Educational Services (611), Elementary and Secondary Schools (6111)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

K–12 SIS & District Administration Platforms (EDAFAEAA)

akta.pro secondary industries

Education ERP (Student Information, Finance, HR) (HDAEAEAI), Higher Education SIS & Campus Management Systems (EDAFAEAB), Billing, Tuition, Fees & Payments (including Cafeteria/Meal Accounts) (EDAFAEAN), HR, Payroll, Time & Attendance for Education (EDAFAEAD)

Keywords

• School management software
• Education ERP platform
• Campus management system
• Student information system
• Learning management system

Headquarters

HQ city

Ahmedabad

HQ country

India

HQ region

Asia

Offices16 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. SaaS Subscription - Per Student/Month: Modular subscription pricing based on number of students and selected modules. Schools pay per-module for functionality they need. Pay-per-student/month model ranges from Rs.5 to Rs.50 per student per month depending on features and service-support model.
2. Professional Services: Implementation, training, and support services. Includes business process analysis, configuration, user training (new user, train-the-trainer, module-specific, refresher courses), and ongoing technical support.
3. Customization Services: Custom workflow development for unique fee structures, transport zones, calendars, and institutional-specific requirements that deviate from standard configuration.

Pricing tiers

Go-to-market motion4 records

Distribution channels4 records

Marketing channels9 records

Core offering

Vidyalaya School Software is a cloud-based, modular education ERP platform that automates the full administrative and academic operations of educational institutions — including admissions, attendance, fees, examinations, HR/payroll, transport, library, hostel, and parent communication. It is sold primarily as a per-student-per-month SaaS subscription across distinct editions for K-12 schools, colleges, universities, and multi-campus groups, and is supported by mobile apps, a Learning Management System, AI-powered features, and integrations with WhatsApp, biometrics, GPS, and Tally.

Product overview

Vidyalaya School Software is a platform-plus-modules architecture offering a comprehensive suite of education management solutions. The core products include School Management Software, School ERP, Campus ERP, College Management Software, and University Software, each serving different educational institution types. These are supplemented by add-on modules including Learning Management System (LMS), Mobile App, Admission CRM, and WhatsApp for Education integration. The platform also offers a dedicated set of AI-powered features under the AI-powered School Management Software umbrella, including AI Timetable Generator, AI Lesson Plan Generator, AI Admission Management, AI Accounting, AI Exam Seating Arrangement, AI Transport Management, AI Alumni Engagement, AI Fees Management, AI Attendance System, and AI Inventory Management. The complete ecosystem encompasses 40+ modules covering admissions, attendance, fees, exams, HR/payroll, library, transport, hostel, and more, all integrated through cloud-based infrastructure with support for mobile access.

Differentiator

Problem solved

Functional benefit

Brands

• Vidyamitra: AI-powered education assistant launched in 2025, providing 24x7 instant support for administrative queries, reducing response time and workload while improving communication efficiency through automated, accurate, and data-driven interactions for staff.

Products and services

• School Management Software Comprehensive web-based school management system that automates administrative and academic tasks including admissions, attendance, fee management, examinations, and communication for K-12 schools.
• School ERP AI-powered enterprise resource planning solution for schools that integrates all major functionalities including admissions, administration, academic scheduling, and campus management under one platform.
• Campus ERP Comprehensive campus management solution that unifies stakeholders across multiple campuses, enabling efficient administration, academic operations, and data security with cloud integration.
• College Management Software Cloud-based ERP software designed for colleges to manage academic and non-academic operations including attendance, fees, exams, and library records.
• University Management Software Enterprise management solution for universities offering advanced features to handle complex institutional operations and multi-campus management.
• Learning Management System (LMS) E-learning platform that provides adaptability to expand and customize eLearning environments for K-12 classrooms to multi-campus universities.
• Vidyalaya Mobile App Dedicated mobile application for school management providing communication features, keeping parents and students updated with news, circulars, attendance, fees, homework, and school information.
• Admission CRM Advanced CRM system launched in 2023 to fully digitize and streamline the admission lifecycle, improving lead management, applicant tracking, and enrollment experience.
• Vidyamitra AI-Powered Education Assistant AI-powered education assistant launched in 2025 providing 24x7 instant support for administrative queries, reducing response time and improving communication efficiency.
• WhatsApp for Education Integration WhatsApp Business Integration enabling communication between school, parents, and students through the popular messaging platform.
• Virtual Classroom Platform Online classroom/virtual class integration that enables schools to conduct virtual classes, particularly emphasized during the COVID-19 pandemic.
• Vehicle Tracking System (GPS) GPS-based bus tracking system for student safety, including real-time location monitoring and parent notifications.
• E-Exam (Online Exam) Integration Online examination integration allowing educational institutes to conduct exams online.
• Website Designing Services School website design services to create professional online presence for educational institutions.

Quantifiable outcome

• 96% client retention rate demonstrates product stickiness and customer satisfaction
• +4 more outcomes

Named customers16 records

Segments6 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration10 records

AI capability5 records

Feature12 records

Partnerships

Six partnerships are on record, tiered core, flagship and minor.

• Ascent SoftcoreChannel Partner/ Reseller/ Distributor · 1 January 2011Channel partnership deal signed for Qatar as the face of Vidyalaya in the Middle East. Strategic partnership for regional market development in Gulf Cooperation Council countries.
• Dream Height GlobalcoreChannel Partner/ Reseller/ Distributor · 1 January 2008Channel partner for Nigeria and Africa region. Vidyalaya went international with successful implementation in schools of Africa and finalized Dream Height Global as channel partner. Represents Vidyalaya's first international channel partner for African market expansion.
• Sapphire Software SolutionsflagshipOthersParent company founded by two Gujarati childhood friends who are engineers by profession and entrepreneurs by soul. Sapphire Software Solutions established the ERP solution firm with special focus on digitalizing schools. Vidyalaya is the flagship product under Sapphire's portfolio.
• 12 Channel Partners (India)coreChannel Partner/ Reseller/ DistributorNetwork of 12 channel partners across major Indian states enabling localized sales and support coverage. Partners help expand reach into tier-2 and tier-3 cities across Gujarat, Maharashtra, Tamil Nadu, Rajasthan, Karnataka, Andhra Pradesh, Telangana, North East, West Bengal, Uttar Pradesh, Madhya Pradesh, Odisha, and Delhi.
• Gujarat State Tribal Development Residential Educational Institutions Society (GSTDREIS)coreStrategic or Co-development PartnerStrategic implementation partner for digitizing government residential schools. Vidyalaya digitized more than 100 schools of GSTDREIS including Girls residential schools (GRS), Eklavya Model Residential schools (EMRS), and Model Schools in tribal districts of Gujarat under 'Ek Kadam Shiksha Ki Aur' motto.
• MIT MAEER'S VISHWASHANTI GURUKUL SCHOOLminorOthersFirst implementation of Vidyalaya Web-based solution outside Gujarat state, marking the company's national expansion in 2006-2007.

Scale indicators11 records

Recent moves14 records

Expansion highlights4 records

Direct peers

• PowerSchool: PowerSchool is the global leader in K-12 Student Information Systems and school ERP, directly competing with Vidyalaya for the same school administrators and overlapping on SIS, gradebook, and administration functionality. Its Unified Classroom and PowerSchool SIS offerings serve similar K-12 segments worldwide.
• Skolaro: Skolaro is an India-based K-12 school management ERP covering admissions, academics, fees, transport, library, and LMS — a direct competitor with comparable modular architecture and similar Indian-school buyer persona.
• Gradelink: Gradelink is a K-12 SIS with gradebook, report cards, attendance, and fee modules targeting small-to-mid independent schools — overlapping with Vidyalaya's modular, pay-per-module positioning for budget-conscious private schools.
• Fedena: Fedena is a cloud-based school management platform founded in India, offering SIS, fee management, attendance, examination, and HR/payroll modules — closely mirroring Vidyalaya's product scope and pricing model and targeting the same Indian K-12 segment.
• Teachmint: Teachmint provides a school operating system with LMS, live classes, fee management, and ERP functionality for Indian schools — overlapping heavily with Vidyalaya's School ERP and LMS modules and competing in the same primary-to-secondary segment.
• Alma (Alma SIS): Alma is a modern K-12 SIS and school operations platform with admissions, enrollment, report cards, and family communications — a direct peer competing for school-group customers seeking cloud-native SIS with parent engagement.
• Veracross: Veracross is a unified school information system for independent/private K-12 schools with SIS, LMS, admissions CRM, and development modules — competing with Vidyalaya's premium school-group proposition, particularly for multi-campus groups like Nirma Vidyavihar and L.P. Savani.
• MySchool (MySchool International / Sentral Education): MySchool is a school management ERP serving K-12 institutions with comparable modules (admissions, academics, finance, transport) — a direct peer along product lines, particularly in international markets where Vidyalaya also operates via channel partners.

Emerging players

• LEAD School: LEAD School is an Indian K-12 EdTech company providing integrated curriculum, teacher training, and a school management platform — an emerging player whose school-tech offering overlaps with Vidyalaya at private-school chain accounts.
• Classplus: Classplus is an Indian EdTech platform offering coaching-center and tuition management software with payment, attendance, and student engagement tools — an emerging adjacent player targeting a similar SMB education segment that Vidyalaya addresses with training-center modules.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/vidyalayasoftwa
• YouTubeyoutube.com/user/vidyalayasoftware
• Facebookfacebook.com/vidyalayaschoolsoftware
• LinkedInlinkedin.com/showcase/vidyalaya-school-management-software
• Instagraminstagram.com/vidyalayaschoolsoftware

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Vidyalaya School Software