Datamation

What Datamation does

Datamation is a privately held document management and digital transformation services company headquartered in Willowbrook, Illinois, founded in 1995. The company provides document scanning, OCR-based digitization, and content management solutions to mid-market and enterprise customers concentrated in regulated verticals including insurance, K-12 education, government, healthcare, human resources, and financial services, with stated coverage in 49 of 50 U.S. states. Customer scale signals include 70+ school districts served and a claimed install base of 40,000+ scanners placed into insurance industry customers.

The company's technology stack is built around a partner-led software and hardware ecosystem rather than wholly proprietary IP. Core platforms include ImageSilo and PaperVision Enterprise (via an 18-year Digitech Systems Circle of Excellence partnership), the Datamation on Demand cloud SaaS offering, the WestFax cloud fax sub-brand, and the recently launched Accessibility on Demand (AoD) service. The company is a top North American reseller of Kodak Alaris scanners. Technical capabilities span OCR, computer vision-based PDF accessibility remediation, and AI-assisted document processing delivered through integration with Sys.tm. The compliance posture is unusually broad for a sub-50-person firm: SOC 2 Type II, SOC 3, HIPAA, PCI-DSS, FISMA High, FERPA, SOPPA, GDPR, and Texas Risk-Free Authorization.

Revenue mechanics are multi-stream and mix project, usage, subscription, and resale pricing: approximately $200 per box for project scanning, $0.30 to $12 per page for AoD accessibility remediation, $1.40 to $1.95 per invoice for outsourced AP processing, plus hardware resale, software resale, and managed services. The business is founder/management-owned and led by a long-tenured team — CEO Dave Ruschel (35 years industry experience), CIO Casey Wohl (30+ years), and GM Steve Cady (20+ years) — with reported headcount of 11 to 50 employees.

Name

Datamation

Legal name

Datamation Imaging Services

Website

https://datamationis.com

Company type

Private

Founded year

1995

Operating status

Operating

Headcount range

11–50 employees

Short description

Datamation provides document scanning, OCR digitization, and content management software and services to regulated enterprises in insurance, education, government, and healthcare across 49 U.S. states.

Ownership category

akta.pro rank

Product category

Document Management Services

NAICS

Document Preparation Services (561410), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210), Software Publishers (513210), Web Search Portals, Libraries, Archives, and Other Information Services (519)

SIC

Services-Computer Processing & Data Preparation (7374), Services-Computer Programming, Data Processing, Etc. (7370), Services-Prepackaged Software (7372)

akta.pro primary industry

Document Scanning & Imaging (Paper-to-Digital Conversion) (BPAAAKAA)

akta.pro secondary industries

OCR, ICR & Intelligent Document Processing (IDP) (BPAAAKAB), Records Digitization & Archiving (Legacy Files, Retention Support) (BPAAAKAG), Data Entry & Form Processing (Manual Keying, Validation) (BPAAAKAC), Data Cleansing, Standardization & De-duplication (BPAAAKAE), Image/Document Quality Assurance (QC), Redaction & Compliance Prep (BPAAAKAK), Document Creation & Office Suites (BPAMAMAD)

Keywords

• Document scanning services
• Enterprise content management
• Digital transformation services
• Document management software
• Pdf accessibility remediation

Headquarters

HQ city

Willowbrook

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure, Supply Chain

Revenue model

1. Document Scanning Services: High-speed document scanning, indexing, and electronic storage of paper records. Includes book scanning, microfilm/microfiche conversion, large format scanning, and scan to zero document conversion services. Pricing typically around $200 per standard archival box.
2. Datamation on Demand (SaaS): Fully managed cloud-based document management and data capture solution. Provides secure Enterprise Content Management hosting based on Digitech Systems' PaperVision line of products.
3. Accessibility on Demand: AI-powered PDF remediation service with tiered pricing (Standard $0.30/page, Enhanced $1.80/page, Expert $12/page). Automated tagging and compliance reporting.
4. Outsourced Services: Mailroom outsourcing, accounts payable outsourcing, and business process outsourcing. Accounts payable processing ranges $1.40-$1.95 per invoice vs industry average of $15.61.
5. Document Scanner Sales: Resale of document scanners from Kodak Alaris, Ricoh/Fujitsu, Canon, and Epson. Datamation is one of the top resellers of Kodak Alaris scanners in North America.
6. Document Management Software: Resale and implementation of Digitech PaperVision Enterprise, PaperVision Capture, ImageSilo (cloud), Laserfiche, and Square 9 Softworks GlobalSearch.

Pricing tiers

Go-to-market motion1 record

Distribution channels4 records

Marketing channels6 records

Core offering

Datamation converts paper, books, microfilm/microfiche, and large-format documents into searchable digital files via high-speed scanning, OCR, and indexing, and resells/manages enterprise content management software (PaperVision Enterprise, ImageSilo, Laserfiche, Square 9). It also delivers AI-powered PDF accessibility remediation (Accessibility on Demand), managed cloud ECM hosting (Datamation on Demand), HIPAA-compliant cloud faxing (WestFax), and outsourced services such as mailroom and accounts payable processing for U.S. organizations.

Product overview

Datamation is a document scanning and digital transformation company founded in 1995 offering a comprehensive portfolio of conversion services, software solutions, and outsourced services. The core offering includes document scanning services (document, book, microfilm/microfiche, large format, and Scan to Zero conversion), complemented by a software suite comprising Datamation on Demand (cloud ECM platform based on Digitech Systems' PaperVision), Document Capture Software (Digitech PaperFlow, PaperVision Capture, Kodak Capture Pro, Square 9 GlobalCapture), Document Management Software (PaperVision Enterprise, ImageSilo, Laserfiche, Square 9 GlobalSearch), Electronic Forms (Digitech E-Forms), Workflow Automation (PaperVision Workflow), and WestFax (HIPAA-compliant cloud faxing). The product portfolio also includes Accessibility on Demand (AI-powered PDF remediation) and outsourced services (Accounts Payable, Mailroom Outsourcing, Data Entry & Migration). The company operates as both a service provider and software/hardware reseller, primarily serving the Chicago area and 49 U.S. states.

Differentiator

Problem solved

Functional benefit

Brands

• Datamation on Demand: Hosted cloud document management solution providing secure access to files with redundancy and backups.
• WestFax by Datamation
• Accessibility on Demand (AoD)

Products and services

• Document Scanning Services High-speed document scanning, OCR, indexing, barcode tracking, and electronic storage for converting paper records to searchable digital formats. Targets U.S. organizations needing paper-to-digital conversion.
• Book Scanning Services High-volume non-destructive and destructive scanning of hardcover books, newspapers, magazines, rare/fragile books, lab notebooks, yearbooks, manuals, ledgers, bound medical records, and surveys using flatbed, planetary overhead, and V-shape imaging systems.
• Microfilm and Microfiche Scanning Services Conversion of microfiche jackets, microfilm rolls, COM fiche, and aperture cards to digital files with OCR and indexing; output to PDF, TIFF, or other formats.
• Large Format Document Scanning Services Scanning of oversized documents including blueprints, engineering drawings, architectural drawings, maps, banners, aerial photographs, land surveys, and any document printed on A0 size paper, in full color or black and white.
• Scan to Zero Document Conversion Gradual box-storage conversion service that analyzes boxes for retention, scans monthly batches, and securely destroys paper copies once scanned and backed up, eliminating ongoing storage fees.
• Accessibility on Demand (AoD) AI-powered automated PDF accessibility remediation using computer vision for page geometry analysis, one-click remediation, and audit-ready compliance reports covering ADA Title II/III, Section 508, WCAG 2.1/2.2 AA, and PDF/UA standards.
• Datamation on Demand (DoD) Fully managed cloud document management and data capture solution based on Digitech Systems' PaperVision Enterprise and PaperVision Capture; includes 256-bit AES encryption, redundancy, backups, automatic session termination, audit trails, and unlimited scanning with no pay-per-click fees.
• Document Capture Software Document scanning and import software that extracts data, runs OCR, indexes documents, and files them into content management systems; includes Digitech PaperFlow Direct, PaperVision Capture, Kodak Capture Pro, and Square 9 GlobalCapture.
• Document Management Software Enterprise content management (ECM) software enabling scan, archive, search, and retrieval of documents and email; resold from Digitech Systems, Laserfiche, and Square 9 Softworks for both on-premise and cloud (SaaS) deployment.
• Electronic Forms E-forms solution replacing paper applications with electronic forms fillable on tablet or computer and integrated directly into workflow processes; includes approval chains and automatic routing via Digitech E-Forms.
• Workflow Automation Business process automation software partnering with Digitech Systems and Vision360; expertise in invoice processing, union fund management, HR benefits/compensation, and student records workflows.
• WestFax by Datamation HIPAA-compliant 100% cloud-based faxing solution with TLS 1.2 transport security, AES 256 encryption at rest, unlimited users and devices, month-to-month billing, and a RESTful API for integration with EHR/EMR systems and LOB applications.
• Accounts Payable Outsourcing Workflow- and automation-based AP outsourcing using mailroom scanning and automated invoice processing with 2/3-way matching, G/L coding, duplicate payment prevention, and dashboard visibility; $1.40-$1.95 per invoice with processing under 2 days.
• Inbound Mailroom Outsourcing Centralized virtual mailroom converting physical mail to digital files, with same-day scanning and email, server, ERP, or document management system delivery; three solutions: Standard Mail Scanning, Mail Scanning and Processing, and Full Virtual Mailroom.
• Data Entry & Migration Data entry services for insurance claims, purchase orders, student records, invoices, medical records, enrollment forms, and surveys using a US-based workforce, plus data migration services for hardware and database upgrades.
• PDF Remediation Services PDF accessibility remediation services making scanned and digital PDFs compliant with ADA and Section 508 requirements.
• Application Integration Services Integration services for document capture, document management, and workflow solutions including accounting/financial systems, ERP, and Microsoft SharePoint.
• Document Scanners (Hardware Resale) Reseller of document scanners from Ricoh/Fujitsu (ScanSnap iX1400, fi-8150, fi-7460, fi-7800), Kodak Alaris (ScanMate i940, E1040, S3060, i4650), Epson (DS-70, DS-530, DS-730N, DS-970), and Canon (CR-120, DR-C230, DR-M260, DR-G2140), ranging from 10 to 140 pages per minute.

Quantifiable outcome

• Audits take 80% less time than before implementing document scanning and management
• +8 more outcomes

Named customers9 records

Segments8 records

Ideal customer profiles7 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration26 records

AI capability8 records

Feature6 records

Partnerships

Eight partnerships are on record, tiered core and minor.

• Kodak AlariscoreChannel Partner/ Reseller/ DistributorTop Kodak Alaris document scanner reseller in North America. Datamation has placed over 40,000 desktop scanners at insurance companies alone. Partnership includes scanner sales, service, support, and consumables supply.
• Digitech SystemscoreChannel Partner/ Reseller/ DistributorTop five reseller of Digitech Systems' content management software (PaperVision Enterprise, PaperVision Capture, ImageSilo) for 18 consecutive years. Inducted into Circle of Excellence.
• LaserfichecoreChannel Partner/ Reseller/ DistributorReseller and implementer of Laserfiche document management software. Government clients primarily use Laserfiche. Won Run Smarter Award with VistaLink Health implementation.
• Square 9 SoftworksminorChannel Partner/ Reseller/ DistributorReseller of Square 9 Softworks products including GlobalCapture document capture and GlobalSearch document management software.
• Ricoh/FujitsuminorChannel Partner/ Reseller/ DistributorReseller of Ricoh/Fujitsu document scanners including ScanSnap iX1400, fi-8150, fi-7460, and fi-7800 models.
• CanonminorChannel Partner/ Reseller/ DistributorReseller of Canon document scanners including imageFORMULA CR-120, DR-C230, DR-M260, and DR-G2140 production scanners. Canon promotions available.
• EpsonminorChannel Partner/ Reseller/ DistributorReseller of Epson document scanners including DS-70, DS-530, DS-730N, and DS-970. Free scanner promotion for companies with 500+ employees.
• ISSI SystemsminorStrategic or Co-development PartnerSoftware partner for webinar collaboration on document retention policies and best practices for multiemployer benefit funds.

Scale indicators11 records

Expansion highlights3 records

Broad incumbents

• Iron Mountain: Global records management, document scanning, and digital transformation incumbent. Overlaps directly with Datamation's scanning, secure storage, and records digitization offerings, but operates at vastly larger scale and broader geographic footprint, serving regulated enterprises and government agencies.
• Ricoh Document Services: Provides enterprise document management, workflow automation, and managed document services as part of a broader hardware/software portfolio. Overlaps with Datamation's scanning, capture, and ECM services but is much larger and serves global enterprise accounts.
• Konica Minolta Business Solutions: Provides enterprise content management, document capture, and workflow automation as part of a broader print/digital services portfolio. Comparable to Datamation in targeting regulated verticals with managed ECM and scanning services, but with significantly greater scale.

Direct peers

• Access Information Management: Direct competitor offering document scanning, records management, secure shredding, and cloud-based records storage. Closely comparable in service mix (paper-to-digital conversion + secure storage) and in targeting regulated mid-market and enterprise clients.
• ABBYY: Pure-play OCR, intelligent document processing (IDP), and AI-powered data capture vendor. Directly comparable to Datamation's OCR and AI-based PDF remediation capabilities (Accessibility on Demand), serving the same buyer need of extracting structured data from unstructured documents.
• DocuWare: Cloud-based document management and workflow automation platform. Directly competes with Datamation on Demand / PaperVision Enterprise in the mid-market cloud ECM segment, with similar subscription pricing and document capture integration.
• M-Files: AI-enhanced document management platform emphasizing metadata-driven information organization. Comparable to Datamation's ECM and workflow automation offerings, serving similar mid-market and enterprise regulated verticals.
• Laserfiche: Enterprise content management and process automation vendor. Comparable to Datamation's ECM stack; Datamation is a top-tier Laserfiche reseller, particularly for government clients, and the two firms overlap in target verticals (government, education, healthcare).
• Digitech Systems: Provider of PaperVision Enterprise, ImageSilo, and related ECM/capture software — the core platform behind Datamation on Demand. Closely comparable in product capabilities; Datamation is a top-five reseller, so the firms are simultaneously partner and channel-competitor at the buyer interface.
• Square 9 Softworks: Provider of GlobalSearch ECM and GlobalCapture document capture software. Directly comparable to Datamation's capture and management software stack; also a partner via Datamation's reseller relationship.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/channel/UCmnUVfXPVUUeZIyDSg4dNxA
• Facebookfacebook.com/datamationis
• LinkedInlinkedin.com/company/datamation-imaging-services-corp-
• Xx.com/datamationis

Compliance15 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles8 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Datamation