Vanillaplan
Vanillaplan AG is a Swiss SaaS company, founded in 2019 and based in Basel, that provides cloud-based resource and capacity planning, time tracking, and ERP integration software for construction and skilled-trade firms in the DACH region.
- Company typePrivate
- Founded2019
- HeadquartersBasel, Switzerland
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What Vanillaplan does
Vanillaplan AG is a privately held Swiss SaaS vendor headquartered in Basel that builds cloud-based resource and capacity planning software for the construction and skilled-trades sector in the DACH region (Germany, Austria, Switzerland). The platform centers on a drag-and-drop visual deployment planner with dynamic scheduling, capacity utilization dashboards, absence management with conflict detection, and a mobile field-worker app; two adjacent modules - Vanillaplan Time (time and performance recording, launched 2025) and Vanillaplan Fair (a generic, bidirectional integration platform connecting Vanillaplan to 12+ on-premise and cloud ERP/payroll systems) - extend the product into time capture and ERP interoperability. In 2025 the company added KI-gestützte Einsatzpläne (AI-supported deployment planning) that proposes weekly schedules for planner review; the feature won Bronze at the Innovationspreis HOLZ 2025. Pricing is structured as per-managed-employee per-month subscriptions across four tiers (EUR 4.5 Economy, EUR 6.5 Professional, EUR 8.5 Business, Enterprise by consultation) with annual billing, plus per-seat add-ons for time tracking (EUR 4/user/month) and mobile access (EUR 3/user/month). The customer base is concentrated in Swiss construction and includes Arnold AG, CKW Gebäudetechnik, Renggli AG, Habisreutinger, SanTech, GGS AG, Siegrist Maler, BKW MRI, Lindauer AG and others; co-development with Renggli AG has produced the production deployment planning module for timber and metal trades. Vanillaplan sells via a hybrid motion combining a 14-day self-serve free trial with named-account direct sales and on-site consultation, while trade-press coverage, industry events (HOLZ, Industrienacht), and the regular Softwareplausch event in Basel drive top-of-funnel demand. Data is hosted in Zürich under GDPR/Swiss Made Software positioning, and the company has remained privately funded and bootstrapped with a stated team of 1-10 employees since founding in 2018-2019.
Vanillaplan firmographics
Firmographics- Name
- Vanillaplan
- Legal name
- Vanillaplan AG
- Website
- https://vanillaplan.ch
- Company type
- Private
- Founded year
- 2019
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- Vanillaplan AG is a Swiss SaaS company, founded in 2019 and based in Basel, that provides cloud-based resource and capacity planning, time tracking, and ERP integration software for construction and skilled-trade firms in the DACH region.
- Ownership category
- akta.pro rank
Vanillaplan industry classification
Industry- Product category
- Construction Resource Planning Software
- NAICS
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- App Monetization & Subscription Management Platforms (BPAMADAI)
- akta.pro secondary industry
- Robotic Process Automation (RPA) Platforms (HDAEAHAB)
Keywords
Where Vanillaplan is headquartered
LocationHeadquarters
- HQ city
- Basel
- HQ country
- Switzerland
- HQ region
- Europe
Offices2 records
Markets served
Vanillaplan business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations
Revenue model
- Resource Planning Subscription: SaaS subscription model with four tiers (Economy, Professional, Business, Enterprise) billed per managed employee per month. Annual payment required. Additional storage add-ons available. Tiered by feature depth from basic scheduling to full manufacturing and team planning.
- Time & Activity Tracking Module: Add-on subscription for time and activity tracking (working hours, expenses, travel, materials, reports). Billed per user per month as an add-on to resource planning subscription.
- Mobile App: Add-on subscription for mobile access including time tracking. Billed per user per month as an add-on to the core resource planning subscription.
- Vanillaplan Fair Interface Platform: Integration platform enabling automated data synchronization between Vanillaplan and ERP/payroll systems. Offered as an add-on; pricing by consultation.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Economy: Basic visual scheduling with automated day-shift planning and unlimited users/inventory |
| Subscription | Annual | Professional: Linked deployment and capacity planning for utilization-adjusted staffing |
| Subscription | Annual | Business (Bestseller): Full feature set with bulletin board and intelligent add-ons |
| Subscription | Multi-year contract | Enterprise: Unlimited access to all features including manufacturing and team planning |
| Per seat | Annual | Time & Activity Tracking Add-on |
| Per seat | Annual | Mobile App Add-on |
| Subscription | Annual | Vanillaplan Fair Interface Platform Add-on |
Go-to-market motion2 records
Distribution channels4 records
Marketing channels9 records
Vanillaplan product offering
Product offeringCore offering
Vanillaplan is a Swiss SaaS platform that provides browser-based resource and capacity planning, time and performance tracking, and ERP integration specifically for the construction, trades, manufacturing, infrastructure, planning, and work-integration industries in the DACH region. The core product combines AI-powered deployment planning, visual drag-and-drop scheduling, mobile field-worker applications, and the Vanillaplan Fair integration platform, sold as a per-employee monthly subscription with tiered plans and add-ons.
Product overview
Vanillaplan is a Swiss SaaS platform for the construction and trades industry offering three integrated core products: Ressourcenplanung (resource/deployment planning), Zeit- und Leistungserfassung (time and performance recording), and Schnittstellenplattform (integration platform branded as Vanillaplan Fair). The core platform handles visual deployment and capacity planning with drag-and-drop scheduling across flexible, dynamic, team, and shift-based plan types. Time tracking auto-populates from deployment plans and is available via web and mobile. The integration platform connects Vanillaplan with external ERP and business systems for master data synchronization. Additional modules include the Mobile App and Digital Display Board. Pricing is organized into four tiers (Economy, Professional, Business, Enterprise) with add-ons for time tracking, mobile access, and interfaces.
Differentiator
Problem solved
Functional benefit
Brands
- Vanillaplan Time: Time and performance tracking module for recording working hours, expenses, travel, and feedback.
- Vanillaplan Fair
Products and services
- Vanillaplan Ressourcenplanung (Resource Planning) Browser-based deployment and capacity planning software for construction and trade businesses. Features visual drag-and-drop scheduling, flexible/dynamic/team/shift-based deployment plans, capacity planning with utilization dashboards, absence management with collision detection, calendar synchronization, mobile app access, and a digital display board.
- Vanillaplan Time (Zeit- und Leistungserfassung) Time and performance tracking module that auto-populates from deployment plans. Includes a web version for office use and mobile version for field workers. Supports recording of work hours, absences, travel, expenses, materials, and project feedback with supervisor approval workflows.
- Vanillaplan Fair (Schnittstellenplattform) Generic integration platform enabling automatic, bidirectional data synchronization between Vanillaplan and external ERP, payroll, and business systems. Supports both on-premise (via agent) and cloud-based ERP integrations. Master data, projects, absences, and resources flow automatically between systems.
- Vanillaplan Mobile App Mobile application for iOS and Android enabling employees to view deployments, receive push notifications for changes, confirm or adjust time entries, attach documents and photos, and access route navigation with Google Maps integration. Available as an add-on subscription.
- Vanillaplan Anzeigetafel (Digital Display Board) Digital information board displayed on office screens showing current day and week project information. Provides department-specific filtered views for team self-organization and transparency.
- Fertigungseinsatzpläne (Production Deployment Plans) Production-specific deployment planning feature for manufacturing trades (timber, metal, steel) with dynamic scheduling that auto-adjusts project duration based on headcount, machine and workstation planning, and personnel/machine utilization tracking.
- KI-gestützte Einsatzpläne (AI-supported Deployment Plans) AI-generated weekly day-shift deployment proposals that planners can manually review and adjust. One click generates schedule suggestions, freeing experienced staff from routine planning tasks while preserving planner authority.
Quantifiable outcome
- Saves 720 minutes (12 hours) per employee per year through elimination of phone-based communication
- +3 more outcomes
Companies that use Vanillaplan
Customer profileNamed customers13 records
Segments8 records
Ideal customer profiles7 records
Vanillaplan technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration12 records
AI capability2 records
Feature8 records
Vanillaplan partnerships and signals
Strategic signalPartnerships
Five partnerships are on record, tiered core.
- Abacus Business SoftwarecorePre-configured on-premise integration with Abacus ERP system (finances, HR, administration, production, and service). Supports automated transfer of master data (projects, absences, resources) from Abacus to Vanillaplan Fair.
- BexiocorePre-configured cloud integration with Bexio business software for small enterprises. Bidirectional data synchronization for master data (projects, absences, resources).
- MyfactorycorePre-configured cloud integration with Myfactory ERP system (finances, production, CRM, e-commerce, HRM). Bidirectional synchronization of master data.
- SelectLinecorePre-configured on-premise integration with SelectLine software (order management, financial accounting, payroll, archiving).
- Renggli AGcoreCo-development partner for production deployment plans. Renggli AG (large timber construction company with 100-120 employees) collaborated intensively with Vanillaplan over more than a year to develop and refine the production scheduling module. Renggli provided requirements, tested demos, and gave feedback throughout the development process.
Scale indicators3 records
Recent moves7 records
Expansion highlights6 records
Vanillaplan competitors and assessment
Company assessmentEmerging players
- Dalux: Danish BIM and construction project management platform with mobile-first field tools. Comparable in targeting construction trades with modern digital planning and collaboration software, regional peer.
- Bluebeam (Nemetschek Group): PDF and markup-based collaboration tool widely used in construction for plans and project documentation. Adjacent competitor serving construction professionals, with overlap on documentation and project workflows; owned by Nemetschek, a major AEC software group.
- Fieldwire (by Hilti): Construction field management platform (now owned by Hilti) covering task management, scheduling, and inspections. Comparable in serving construction field workers via mobile and web, similar target market in trades.
- SmartCraft ASA: Norwegian construction SaaS provider serving SMEs in the Nordics with project management, scheduling, and resource planning tools. Comparable vertical SaaS model for construction trades, regional peer in a different geography.
Direct peers
- Buildertrend: US construction project management SaaS focused on residential and commercial builders. Comparable in B2B SaaS scheduling and resource planning for construction SMEs, though stronger in residential and US-centric.
- RIB Software (Schneider Electric): German-headquartered construction software company (now part of Schneider Electric) with iTWO platform covering estimating, planning, and ERP-style workflows. Closest large DACH peer to Vanillaplan given shared geography, construction focus, and ERP-adjacent positioning.
- 123erfasst.de (123erfasst): German construction time tracking and resource planning SaaS, direct overlap with Vanillaplan Time and Vanillaplan's capacity planning modules. Targets the same DACH construction SME market.
Broad incumbents
- Procore Technologies: US-listed leader in construction project management SaaS, with broad capabilities across scheduling, field management, and ERP integration. Directly comparable in serving the construction vertical via B2B SaaS, though Procore is a much larger suite and global in scope.
- Autodesk Construction Cloud (Autodesk): Global construction technology suite covering scheduling, BIM, project management, and field operations. Comparable in serving construction with cloud-based planning and collaboration tools, though much broader portfolio and global scale.
Regional players
- BauMaster (by WEKA): German construction site management and resource planning software serving the DACH market. Comparable in providing construction-specific digital planning tools to mid-market contractors.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat6 records
Key risks6 records
Key highlights7 records
Customer concentration
Vanillaplan social profiles
Digital presenceVanillaplan compliance and trust
Trust signalCompliance2 records
Vanillaplan financial estimates
Financial estimateRevenue estimate
Valuation estimate
Vanillaplan leadership team
Management profileNumber of profiles
Profiles11 records
Vanillaplan funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Vanillaplan M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Vanillaplan
What does Vanillaplan do?
Vanillaplan is a Swiss SaaS platform that provides browser-based resource and capacity planning, time and performance tracking, and ERP integration specifically for the construction, trades, manufacturing, infrastructure, planning, and work-integration industries in the DACH region. The core product combines AI-powered deployment planning, visual drag-and-drop scheduling, mobile field-worker applications, and the Vanillaplan Fair integration platform, sold as a per-employee monthly subscription with tiered plans and add-ons.
Is Vanillaplan a public or private company?
Vanillaplan is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Vanillaplan founded?
Vanillaplan was founded in 2019. It employs 1 to 10 people.
Where is Vanillaplan based?
Vanillaplan is headquartered in Basel, Switzerland, in the Europe region.
How does Vanillaplan make money?
Four revenue lines are on record. Resource Planning Subscription is the primary driver. The others are time & Activity Tracking Module, mobile App and vanillaplan Fair Interface Platform.
Who are Vanillaplan's main competitors?
Emerging players on record are Dalux, Bluebeam (Nemetschek Group), Fieldwire (by Hilti) and SmartCraft ASA. Direct peers are Buildertrend, RIB Software (Schneider Electric) and 123erfasst.de (123erfasst). Broad incumbents are Procore Technologies and Autodesk Construction Cloud (Autodesk). BauMaster (by WEKA) is listed as a regional player.
Does Vanillaplan have an API?
No public API is recorded for Vanillaplan.
What industry is Vanillaplan in?
Vanillaplan's product category is Construction Resource Planning Software. Its primary akta.pro industry code is BPAMADAI, App Monetization & Subscription Management Platforms, with a secondary code of HDAEAHAB, Robotic Process Automation (RPA) Platforms. Its NAICS code is 51821 and its SIC code is 7372.