PROXESS
PROXESS, a brand of conrizon AG, provides TÜV-certified document management and digital archiving software — including invoice, contract, workflow, and email modules — to the German Mittelstand via 40+ ERP integrations and on-premises, cloud, or hybrid deployments.
- Company typePrivate
- Founded1988
- HeadquartersRietheim-weilheim, Germany
- Headcount101–250
- GTM typeB2B
- OfferingSoftware
What PROXESS does
PROXESS, a brand of the privately held German software company conrizon AG headquartered in Rietheim-Weilheim, provides document management and digital archiving solutions for the German Mittelstand. Its portfolio centers on PROXESS DMS, a TÜV-certified, GoBD-compliant document management system available as on-premises, cloud, or hybrid deployments, extended by modular add-ons for incoming invoice processing (PROXESS Invoice), digital contract management (PROXESS Contract), workflow automation (PROXESS Workflow and PROXESS ToDo), and email archiving (PROXESS E-Mail-Archivierung). The company also retains the legacy HABEL DMS brand with over 35 years of DMS heritage. AI capabilities — including hybrid rule-based and semantic document classification, AI-powered invoice recognition, an AI contract assistant with chat-based research, and multilingual translation — are layered on top of the core DMS, with the underlying LLM hosted in PROXESS's own Azure environment in European data centers.
The platform is differentiated by deep, certified integrations with 40+ ERP, financial accounting, CRM, and e-signature systems including SAP, Microsoft Dynamics 365 Business Central, abas, enventa, Infor, SHD ECORO, DATEV, DocuSign, FP Sign, and Adobe Sign, which embed PROXESS into customers' core transaction systems. The product has been deployed at over 2,600 customers ranging from small Mittelstand firms to multi-site corporations, with reference customers across furniture retail, manufacturing, travel services, IT services, optics/medical technology, packaging, and leasing.
PROXESS generates revenue through three streams: software licensing (on-premises, cloud/SaaS, or hybrid), recurring managed services (managed hosting, operations, and support from an ISO 27001 certified Frankfurt data center with optional Switzerland and USA locations), and professional services for implementation, integration, and consulting. Pricing is quote-based and not publicly disclosed. Distribution is primarily direct sales supplemented by a partner/reseller channel and supported by content marketing, whitepapers, webinars, newsletters, and a freely accessible demo system, with sales-led consultative engagement targeting the German-speaking SMB and mid-market segment.
PROXESS firmographics
Firmographics- Name
- PROXESS
- Legal name
- conrizon AG
- Website
- https://proxess.de
- Company type
- Private
- Founded year
- 1988
- Operating status
- Operating
- Headcount range
- 101–250 employees
- Short description
- PROXESS, a brand of conrizon AG, provides TÜV-certified document management and digital archiving software — including invoice, contract, workflow, and email modules — to the German Mittelstand via 40+ ERP integrations and on-premises, cloud, or hybrid deployments.
- Ownership category
- akta.pro rank
PROXESS industry classification
Industry- Product category
- Document Management Software
- NAICS
- Software Publishers (5132), Computer Systems Design and Related Services (5415)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Document Management Systems (DMS) (HDAEAGAA)
- akta.pro secondary industries
- Contract Lifecycle Management (CLM) & Document Automation (BPAEAPAD), Intelligent Document Processing (IDP) & OCR Automation (HDAEAHAC), E-Signature & Digital Transaction Management (DTM) (HDAEAGAF)
Keywords
Where PROXESS is headquartered
LocationHeadquarters
- HQ city
- Rietheim-weilheim
- HQ country
- Germany
- HQ region
- Europe
Offices2 records
Markets served
PROXESS business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Operations, Marketing or Sales
Revenue model
- Software Licenses (DMS, Invoice, Contract, Workflow): PROXESS generates revenue from licensing its document management software products including PROXESS DMS, PROXESS Invoice, PROXESS Contract, PROXESS Workflow, PROXESS E-Mail-Archivierung, PROXESS ToDo, and HABEL DMS. Offered as on-premises, cloud (SaaS), or hybrid deployment models.
- Managed Services: PROXESS Managed Services provide managed hosting, operations, monitoring, and support for PROXESS software solutions. Includes PROXESS Managed Application Hosting (cloud platform) and PROXESS Managed Application (on-premises operations). Revenue from managed service contracts with flexible, scalable pricing.
- Professional Services: Implementation, consulting, and support services for DMS deployment and integration with ERP, FiBu, and CRM systems. Includes project planning, system integration, and configuration services.
Go-to-market motion1 record
Distribution channels3 records
Marketing channels8 records
PROXESS product offering
Product offeringCore offering
PROXESS provides a modular document management system (DMS) suite for businesses, anchored by the PROXESS DMS core platform for audit-compliant (GoBD) archiving and extended by specialized modules for digital incoming invoice processing (PROXESS Invoice), digital contract lifecycle management (PROXESS Contract), workflow automation (PROXESS Workflow), ad-hoc task workflows (PROXESS ToDo), and compliant email archiving (PROXESS E-Mail-Archivierung). Solutions are deployed on-premises, in the cloud (SaaS), or in hybrid configurations, with deep integrations to 40+ ERP, FiBu, CRM, and e-signature systems and AI-powered document recognition capabilities. The portfolio also includes HABEL DMS as a long-established on-premises sub-brand with over 35 years of DMS experience.
Product overview
PROXESS is a modular document management system (DMS) portfolio offered by conrizon AG, providing solutions for audit-compliant archiving, invoice processing, contract management, and workflow automation. The core platform is PROXESS DMS, which serves as the central archive for documents. This core is extended by specialized modules: PROXESS Invoice handles incoming invoice processing with AI capabilities, PROXESS Contract manages the complete contract lifecycle with digital signatures and optional AI features, and PROXESS Workflow enables complex business process automation. PROXESS ToDo provides lightweight task workflows integrated into the DMS interface, while PROXESS E-Mail-Archivierung handles email preservation. The portfolio also includes HABEL DMS as a sub-brand focused on on-premises deployments. All solutions share common integrations with ERP, FIBU, and CRM systems and can be deployed on-premises, in the cloud (SaaS), or in hybrid configurations.
Differentiator
Problem solved
Functional benefit
Brands
- PROXESS DMS: Core document management system for audit-compliant archiving with TÜV certification
- PROXESS Invoice
- PROXESS Contract
- PROXESS Workflow
- PROXESS E-Mailarchivierung
- PROXESS ToDo
- HABEL DMS
Products and services
- PROXESS DMS TÜV-certified document management system for mid-sized companies that archives business documents in a legally compliant (GoBD) and audit-proof manner. Supports on-premises, cloud (SaaS), and hybrid deployment with a modern Web Client for search and editing, and acts as the central archive for the wider PROXESS module suite.
- PROXESS Invoice Digital incoming invoice processing solution that automates the entire invoice workflow from capture through verification, approval, and audit-compliant archiving. Features AI-supported document classification, automatic extraction of invoice numbers/amounts/tax rates, and AI booking suggestions.
- PROXESS Contract Digital contract management software covering the complete contract lifecycle from creation through approval to archiving. Features intuitive interface, automated workflows, eIDAS-compliant e-signatures (DocuSign, FP Sign, Adobe Sign), deadline monitoring, and optional AI integration for contract analysis, multilingual translation, and chat-based contract research.
- PROXESS Workflow
Quantifiable outcome
- 60-70% of incoming invoices can be automatically processed via text recognition
- +2 more outcomes
Companies that use PROXESS
Customer profileNamed customers15 records
Segments1 record
Ideal customer profiles1 record
PROXESS technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration27 records
AI capability8 records
Feature13 records
PROXESS partnerships and signals
Strategic signalPartnerships
15 partnerships are on record, tiered core.
- abas ERPcoreDeep OEM integration where PROXESS DMS is available as 'abas DMS' product in the familiar abas design. Standard implementation includes pre-configured document types for procurement, sales, accounting, manufacturing, and master data. Complete and fast introduction of digital documents ensured.
- Microsoft D365 Business CentralcorePROXESS solutions integrate seamlessly into existing MS Dynamics 365 Business Central environment. ERP documents are automatically archived during business transaction processing.
- SAP ERPcoreCertified SAP integration for document management. ERP documents automatically archived with SAP FI integration for financial accounting.
- enventa Group (enventa Trade ERP)coreComprehensive integration combining enventa Trade ERP with PROXESS DMS into a powerful package of inventory management, workflow, and electronic archiving. All documents archived audit-compliant.
- Infor (Infor M3, Infor ERP LN)coreIntegration with Infor M3 and Infor ERP LN systems. Certified interface by conducting GmbH. Supports ZUGFeRD and XRechnung formats.
- SHD-Gruppe (SHD ECORO, MHS)coreDeep integration for furniture industry. ERP systems MHS and SHD ECORO organize and optimize business processes specifically for furniture retail. Complete automatic archiving from purchase contract through delivery to invoicing.
- Clasen Datensysteme (WinMAX)coreIntegration with WinMAX furniture trade software. Documents from WinMAX archived digitally and audit-compliant. Digital signatures on purchase contracts automatically placed and archived.
- GEWATECcoreIntegration with GEWATEC for document management. Documents from GEWATEC (articles, work plans, quotes, invoices) automatically and audit-compliant archived. Search and display within GEWATEC interface.
- Infoniqa (Infoniqa ONE 200)coreIntegration with Infoniqa ONE 200 ERP system.
- MÖBELPILOTcoreIntegration with MÖBELPILOT furniture industry software.
- conducting GmbHcoreIndependent systems house specializing in connecting ERP and DMS systems. Certified the PROXESS interface and integration with Infor/Varial. Conducted system certification in 2020.
- DATEVcoreIntegration with DATEV accounting software for FiBu document management.
- DocuSigncoreDigital signature integration with DocuSign for eIDAS-compliant digital signatures in PROXESS Contract.
- FP SigncoreDigital signature integration with FP Sign for legally compliant digital signatures in PROXESS Contract.
- Adobe SigncoreDigital signature integration with Adobe Sign for legally compliant digital signatures in PROXESS Contract.
Scale indicators3 records
Recent moves6 records
Expansion highlights6 records
PROXESS competitors and assessment
Company assessmentDirect peers
- M-Files: M-Files is a metadata-driven cloud DMS that competes in mid-market document management and workflow. While less DACH-concentrated, it overlaps with PROXESS on AI-driven document automation and ERP-integrated archiving.
- DocuWare: DocuWare is one of the largest DMS/ECM vendors in the German-speaking mid-market and offers document management, workflow, and cloud services comparable to PROXESS DMS, PROXESS Invoice, and PROXESS Workflow. It is the most direct scale competitor in the DACH Mittelstand.
- d.velop: d.velop is a German DMS/ECM vendor focused on digital administration, signature, and workflow in the Mittelstand. It competes head-to-head with PROXESS on cloud/SaaS DMS, electronic signatures, and ERP-integrated archiving.
- ELO Digital Office: ELO provides ECM, DMS, and digital workflow solutions to the German mid-market and enterprise. Its product portfolio and target segment overlap closely with PROXESS, including invoice processing and contract management extensions.
- Laserfiche: Laserfiche provides document management, workflow automation, and records management, with growing DACH presence. Its modular structure (DMS plus process automation, forms, AI) closely mirrors PROXESS's modular go-to-market.
- SERgroup (Doxis): SER operates the Doxis platform for ECM, content services, and workflow automation, with strong presence in German-speaking markets. Its iECM stack targets similar use cases—archiving, invoice processing, contract lifecycle—that PROXESS addresses.
Regional players
- iManage: iManage is a leading document and email management platform for professional services and legal markets. While it focuses on legal/professional services rather than PROXESS's broader mid-market, it represents a viable alternative for German law firms and consultancies evaluating contract/document platforms.
Broad incumbents
- OpenText: OpenText is a global ECM/content services leader (Documentum, Extended ECM). It addresses larger enterprises but its DACH footprint and product breadth make it a relevant incumbent benchmark for PROXESS at the upper end of the mid-market.
- Hyland (OnBase / Alfresco): Hyland offers OnBase and Alfresco platforms for content services, workflow, and case management. As a broader incumbent with ECM heritage, it competes for the same buyer personas as PROXESS in regulated and process-heavy environments.
- DocuSign (CLM via Summize):
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks6 records
Key highlights6 records
Customer concentration
PROXESS social profiles
Digital presencePROXESS compliance and trust
Trust signalCompliance4 records
PROXESS financial estimates
Financial estimateRevenue estimate
Valuation estimate
PROXESS leadership team
Management profileNumber of profiles
PROXESS subsidiaries and ownership
Company hierarchySubsidiaries1 record
PROXESS funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
PROXESS M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about PROXESS
What does PROXESS do?
PROXESS provides a modular document management system (DMS) suite for businesses, anchored by the PROXESS DMS core platform for audit-compliant (GoBD) archiving and extended by specialized modules for digital incoming invoice processing (PROXESS Invoice), digital contract lifecycle management (PROXESS Contract), workflow automation (PROXESS Workflow), ad-hoc task workflows (PROXESS ToDo), and compliant email archiving (PROXESS E-Mail-Archivierung). Solutions are deployed on-premises, in the cloud (SaaS), or in hybrid configurations, with deep integrations to 40+ ERP, FiBu, CRM, and e-signature systems and AI-powered document recognition capabilities. The portfolio also includes HABEL DMS as a long-established on-premises sub-brand with over 35 years of DMS experience.
Is PROXESS a public or private company?
PROXESS is a private company. It is classified as management employee owned and is currently operating.
When was PROXESS founded?
PROXESS was founded in 1988. It employs 101 to 250 people.
Where is PROXESS based?
PROXESS is headquartered in Rietheim-weilheim, Germany, in the Europe region.
How does PROXESS make money?
Three revenue lines are on record. Software Licenses (DMS, Invoice, Contract, Workflow) is the primary driver. The others are managed Services and professional Services.
Who are PROXESS's main competitors?
Direct peers on record are M-Files, DocuWare, d.velop, ELO Digital Office, Laserfiche and SERgroup (Doxis). iManage is listed as a regional player. Broad incumbents are OpenText, Hyland (OnBase / Alfresco) and DocuSign (CLM via Summize).
Does PROXESS have an API?
No public API is recorded for PROXESS.
What industry is PROXESS in?
PROXESS's product category is Document Management Software. Its primary akta.pro industry code is HDAEAGAA, Document Management Systems (DMS), with a secondary code of BPAEAPAD, Contract Lifecycle Management (CLM) & Document Automation. Its NAICS code is 5132 and its SIC code is 7372.