Name

Ricopia Technologies

Legal name

RICOPIA TECHNOLOGIES S.L.

Website

https://ricopia.com

Company type

Private

Founded year

1987

Operating status

Operating

Headcount range

101–250 employees

Ownership category

akta.pro rank

Product category

Managed Print Services

NAICS

Office Machinery and Equipment Rental and Leasing (532420), Software Publishers (5132), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

SIC

Services-Computer Programming, Data Processing, Etc. (7370), Services-Computer Programming Services (7371), Wholesale-Computers & Peripheral Equipment & Software (5045)

akta.pro primary industry

iBPMS (Intelligent BPM Suites) & Process Automation Suites (HDAEAHAG)

akta.pro secondary industries

Certified Compliance & Reporting Services (R2/e-Stewards, Audit, ESG) (BPALAIAL), Data Cleansing, Standardization & De-duplication (BPAAAKAE)

Keywords

• Managed print services
• Document management solutions
• Electronic invoicing services
• IT outsourcing services
• Digital transformation services

Headquarters

HQ city

Alcalá De Henares

HQ country

Spain

HQ region

Europe

Offices4 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Supply Chain, Marketing or Sales, Infrastructure, Others

Revenue model

1. Managed Print Services: Monthly subscription fees for managed print services including equipment monitoring, consumables delivery, maintenance, and incident resolution. Includes per-page copy billing at negotiated rates with automatic counter reading via @Remote.
2. Hardware and Equipment Sales: Sale of Ricoh printers, multifunction devices, and audiovisual equipment. Also includes remanufactured/circular economy equipment with certified second-life warranty.
3. Document Management Software Services: Annual subscriptions for document management platforms (DocuWare), electronic signature (Vidsigner), BI and analytics (Power BI), and electronic invoicing solutions. Priced per user with tiered plans.
4. Professional Services: Digital transformation consulting, implementation services, Kit Digital/Kit Consulting advisory, ERP migration (Navision to Business Central), SharePoint migration, and cybersecurity audits.
5. Kit Digital Agent Services: As an official Agente Digitalizador, Ricopia deploys and manages Kit Digital solutions (up to €29,000 per SME) funded by EU NextGenerationEU, providing solutions in process management, virtual office, e-invoicing, BI, cybersecurity, and secure communications.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels7 records

Core offering

Ricopia Technologies is an official Ricoh distributor and managed services provider delivering managed print services, document management (DocuWare), Microsoft 365 cloud deployments, cybersecurity (XDR/SIEM based on Wazuh), electronic invoicing with FACe integration, electronic signature, business intelligence on Power Platform with Copilot, and IT outsourcing for Spanish SMEs and large enterprises. The company also operates a certified 7R Circular Economy Factory in Guadalajara for remanufacturing printing equipment and serves as an authorized Kit Digital Agente Digitalizador and Kit Consulting advisor for EU NextGenerationEU-funded digital transformation.

Product overview

Ricopia Technologies is an official Ricoh distributor and service provider offering a comprehensive portfolio of document management and IT solutions. The portfolio centers on professional printing equipment and managed services (printing solutions, multifunctionals), document management platforms (DocuWare with Natif AI integration), cloud productivity tools (Microsoft 365), cybersecurity services (XDR/SIEM based on Wazuh), and electronic business solutions (electronic invoicing, electronic signatures via Vidsigner, BI with Power Platform/Copilot). Additional specialized services include IT outsourcing, circular economy manufacturing for remanufactured equipment, and government-funded digitalization programs (Kit Digital and Kit Consulting). The ecosystem integrates with major ERP systems (SAP, Business Central, SAGE, Navision, Odoo, Holded, A3), government portals (FACe), accounting platforms, and productivity tools (SharePoint, Teams, OneDrive, Power Automate, Power BI).

Differentiator

Problem solved

Functional benefit

Brands

• Ricopia Comunicaciones: Secure communications solution under Kit Digital offering SSL, end-to-end encryption, connection logs, and mobile device support.
• Ricopia Ciberseguridad
• Factura electrónica Ricopia
• Ricopia Neos

Products and services

• Printing Solutions Professional printing hardware including printers, multifunctionals, and production equipment from Ricoh (and remanufactured equivalents) for demanding office environments, offering reliability, print quality, and service continuity. Targeted at Spanish SMEs and large enterprises needing color and monochrome (B&W) output.
• Managed Print Services Monthly subscription services that simplify equipment management and reduce print costs through equipment monitoring, consumables management, technical incident resolution, and service continuity. Pricing includes per-page copy billing at negotiated rates with automatic counter reading via Ricoh @Remote, plus free B&W toner and warranty extension.
• Document Management (DocuWare) Enterprise document management platform with Natif AI integration for intelligent document digitization, workflow automation, real-time collaboration with controlled access, and certified digitalization for legal validity. Annual subscriptions priced €5,500-21,000 depending on company size and users, with deep ERP integration.
• Microsoft 365 Virtual Office Virtual office platform providing Microsoft 365 collaboration tools, 1TB cloud storage per user, Teams meetings and chat, document sharing, real-time collaboration, Exchange Online email, and integrated security with MFA. Priced at €250/user/month across company-size tiers.
• Ricopia Ciberseguridad (Managed Cybersecurity) Managed cybersecurity service combining XDR and SIEM capabilities based on Wazuh, including antimalware, antispyware, secure email with antispam and antiphishing, safe browsing, threat detection, and network monitoring via a unified dashboard. Priced at €125/device/month across company-size tiers.
• Ricopia Comunicaciones (Secure Communications) Secure communications solution providing SSL protocol, end-to-end encryption, connection logs, access control, mobile device support, and security configuration with malware signature updates. Priced at €125/user/month (or €25/user for 10-50 employee tier).
• Electronic Invoicing (Factura Electrónica Ricopia) Electronic invoice management in FACTURA-E 3.2/3.2.2 format with unlimited invoices, clients, and products. Includes email delivery, invoice customization with logo, periodic backups, 1GB storage, ERP integration via API/WebServices, automatic FACe portal connectivity for compliance with Spain's Ley Crea y Crece, and invoice expiry control.
• BI and Analytics (Power Platform with Copilot) Business intelligence and analytics platform integrating Microsoft Power Platform with Copilot for AI-powered insights, advanced data analysis, automated predictions, and customizable dynamic dashboards. Annual subscriptions tiered from €1,500 (Basic) to €4,000 (Advanced, 3 users), with 1GB storage per user and data export to Excel.
• IT Outsourcing Services Comprehensive IT infrastructure management including connectivity, security, workplace, and cloud platforms. Provides helpdesk, IT audits, cybersecurity assessments, and technology renewal via renting models for multi-site enterprise clients.
• Circular Economy Factory Remanufactured Equipment Sustainable technology offering: remanufactured printing equipment with certified 7R process (Reduce, Reuse, Repair, Refurbish, Recover, Recycle, Redesign), providing second-life printers and multifunctionals with quality guarantee and certified environmental credentials.
• Electronic Signature (Vidsigner) Electronic signature service with four methods: tablet-based signature for in-person use, remote signature via mobile, electronic seal for automated online processes, and digital certificate signature. Fully legally valid with unlimited remote signatures; biometric variant provides highest identity assurance. Priced €600-6,000/year by company size.
• Certified Digitalization Services Certified digitalization service converting paper documents into legally valid digital format. Includes document scanning, digital archiving, and legal destruction of original documents, ensuring compliance with Spanish digital evidence regulations.
• Electronic Notifications (PortalNeos Ricopia) Platform managing mandatory electronic notifications from Tax Agency (AEAT), Social Security, DGT, LEXNET, and regional/local administrations. Monitors over 9,000 public organisms from a single point with automatic mailbox monitoring, available in Base (up to 10 NIFs), Professional (up to 100 NIFs), and Premium (up to 250 NIFs) plans priced €1,125-4,000/year.
• Time and Attendance (Visual Presencia) Workplace time tracking with employee portal for attendance, vacation management, and documents. Includes geolocation and compliance with Spanish labor law for overtime and work hours registration. Priced €9.99/month per user with setup fee by workplace count.
• SII-VAT Online (B2Brouter) Immediate Supply of Information (SII) service for sending VAT books to AEAT and Provincial Councils. Includes automatic validation, submission, evidence collection, and notification of acceptance or rejection. Priced €1,500-12,000/year by user count, with €350 setup for 10-user tier.
• Accounting Automation (Ubyquo) Automated accounting entry generation from supplier invoices. System identifies invoice data automatically, registers entries in ERP systems (A3, ALTAI, CONTANET, CONTAPLUS, CONTASOL, SAGE, SAP Business One, SAP R3/HANA), and archives invoices for later consultation. Priced €1,600-9,800/year regardless of user count.

Quantifiable outcome

• Up to 40% reduction in document management costs with well-planned digital transformation
• +3 more outcomes

Named customers12 records

Segments4 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration23 records

AI capability7 records

Feature5 records

Partnerships

Eight partnerships are on record, tiered core and general.

• DocuWarecoreTechnology or Integration · 8 January 2026Ricopia Technologies was elevated to Platinum Partner status with DocuWare in January 2026, upgrading from Gold Partner. This represents the highest partnership tier in DocuWare's global partner network and recognizes Ricopia's quality in implementing document management and process automation solutions for Spanish enterprises.
• RicohcoreTechnology or IntegrationOfficial Ricoh distributor and technical service provider in Spain since 1987. Ricopia distributes Ricoh print equipment, multifunction devices, and audiovisual solutions while providing certified technical support, maintenance, and warranty services for Ricoh products.
• MicrosoftcoreTechnology or IntegrationTechnology partner for Microsoft 365, Power Platform (Power BI, Power Automate), SharePoint Online, Teams, OneDrive, Business Central, and Intune. Ricopia implements Microsoft cloud solutions as part of its managed services and digital transformation offerings.
• WazuhcoreTechnology or IntegrationWazuh provides the open-source XDR and SIEM technology underlying Ricopia's managed cybersecurity service. The unified protection platform monitors endpoints, cloud workloads, and network traffic with real-time threat analysis and incident response.
• VidsignergeneralTechnology or IntegrationElectronic signature platform offering four signature methods: tablet signature for in-person use, remote signature via mobile, electronic seal for automated online processes, and digital certificate signature. Integrated with DocuWare for HR onboarding and contract workflows.
• B2BroutergeneralTechnology or IntegrationSII-VAT (Suministro Inmediato de Información) platform enabling automated submission of VAT books to the Spanish Tax Agency (AEAT) and regional treasuries. Validates, selects, and sends information with automatic receipt status notifications.
• Neos (PortalNeos)generalTechnology or IntegrationElectronic notifications platform integrating with 9,000+ public organisms in Spain including AEAT, Social Security, DGT, LEXNET, and regional administrations. Manages mandatory electronic notifications from a single interface with automatic mailbox monitoring.
• ERP Partners (SAP, Microsoft Dynamics, SAGE, A3, Holded, Odoo)generalTechnology or IntegrationExtensive ERP integration ecosystem including SAP (Business One, R3, HANA), Microsoft Dynamics (Navision, Business Central), SAGE, A3, Holded, Odoo, and others. Enables DocuWare document management and electronic invoice workflows to connect with clients' existing ERP systems via API, WebServices, SFTP, or specialized connectors.

Scale indicators7 records

Recent moves7 records

Expansion highlights5 records

Broad incumbents

• Ricoh España: Direct subsidiary of Ricoh in Spain — the parent manufacturer whose products Ricopia distributes. Comparable as a managed print, document management, and IT services player targeting Spanish enterprises, but operates as the OEM rather than as a regional distributor/services partner like Ricopia.
• Xerox España: Xerox's Spanish subsidiary offering managed print services, document management, and digital transformation to enterprises. Direct competitor to Ricopia across the managed print and document workflow stack in the Spanish market.
• Konica Minolta Spain: Spanish subsidiary of the Japanese print/hardware OEM with a strong managed print services and IT services business. Comparable to Ricopia across managed print, document management, and enterprise IT deployments in Spain.
• HP Spain (Managed Print): HP's Spanish enterprise organization offering managed print services and IT solutions to large organizations. Comparable to Ricopia's MPS and document management offerings; competes at the enterprise tier in Spain.
• Insight Enterprises (Spain): Global IT solutions and managed services provider with Spanish operations offering cloud, security, and document/print management. Comparable to Ricopia at the layer of multi-vendor IT solutions, digital transformation, and managed services for mid-market and enterprise.
• Axians (Spain): Spanish arm of the VINCI Energies ICT brand delivering managed IT, cloud, cybersecurity, and digital workplace services. Comparable to Ricopia's IT outsourcing, Microsoft 365, and cybersecurity XDR/SIEM offerings for Spanish enterprises.

Direct peers

• Serimag (now part of Covisian): Spanish document processing and digitalization specialist offering intelligent document capture, OCR, and BPO for invoices and administrative documents. Highly comparable to Ricopia's DocuWare-based and OCR-driven document digitization offerings in Spain.
• DocuWare (direct): Global document management and workflow automation platform that Ricopia implements as a Platinum Partner. Comparable as the underlying software vendor; represents channel conflict risk since DocuWare sells direct to large Spanish accounts alongside Ricopia.
• Seresco: Spanish IT services company offering document management, ERP, and managed IT services to enterprises and public administrations. Comparable mid-size Spanish IT services peer with overlapping managed services and digital transformation capabilities.
• Oesía Group: Spanish-headquartered IT services and digital transformation group serving enterprise and public sector across document management, cybersecurity, and cloud. Comparable scope of digital transformation services to Ricopia's Spanish enterprise offering.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks7 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/user/CanalRicopia
• LinkedInlinkedin.com/in/emiromero82
• Xx.com/ricopiatech

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Ricopia Technologies