Apparatus Contractor Services

What Apparatus Contractor Services does

Apparatus Contractor Services is a U.S. outsourced finance firm that builds, operates, and maintains financial systems exclusively for residential and commercial construction companies. Founded over a decade ago by Steve Kreitzberg, the firm serves 300+ clients spanning custom homebuilders, remodelers, commercial general contractors, multi-family developers, and specialty trades — with active client revenues exceeding $500 million across the book. Every engagement runs on either QuickBooks Online or Intuit Enterprise Suite, with the NAHB Chart of Accounts installed by default, project-level job costing delivered from day one, and GAAP-compliant revenue recognition (Completed Contract, Percentage of Completion, or APB/WIPRA) applied per contract structure. The firm integrates with Buildertrend, JobTread, and Procore construction management systems, and operates payroll through clients' chosen providers (Gusto, ADP, Paychex, OnPay, QuickBooks Payroll). AI-enabled workflow automation is applied to AR, AP, AIA G702/G703 billing, retainage, lien waivers, payroll, and construction draws, with Platinum X tier clients gaining access to seven native AI agents inside Intuit Enterprise Suite.

Service delivery is structured around three proprietary, trademark-marketed methodologies — the Precision Bookkeeping Formula (Transform phase, Months 1-3), the Construction Advantage Program (Stabilize phase, Month 4+), and the Strategic Growth System (Scale phase, ongoing CFO advisory) — that take a client from messy books to real-time dashboards, 13-week cash forecasts, and board-ready reporting. Three service tiers (Gold, Platinum, Platinum X) are priced on a fixed-fee, month-to-month subscription basis scaled to client revenue bands from $2M to $50M+, with an enrollment fee plus monthly fee and a separate quoted one-time catch-up bookkeeping stream for prior-period cleanup. Go-to-market is sales-led through a website-originated Discovery Call that assesses the client's current platform, CMS, job-costing setup, and growth trajectory before issuing a transparent proposal. The firm operates nationwide through cloud platforms, is founder-owned with no disclosed outside investment, and has announced a Sage Intacct Construction capability for late 2026 to serve clients exceeding IES complexity.

Name

Apparatus Contractor Services

Legal name

Apparatus Contractor Services, LLC

Website

https://apparatusteam.com

Company type

Private

Founded year

2015

Operating status

Operating

Headcount range

11–50 employees

Short description

Apparatus Contractor Services is a U.S. outsourced finance firm that builds and operates QuickBooks Online and Intuit Enterprise Suite financial systems, including job costing, GAAP revenue recognition, and CFO advisory, exclusively for construction companies from $2M to $50M+ in revenue.

Ownership category

akta.pro rank

Product category

Construction Accounting & Outsourced Finance Services

akta.pro primary industry

Outsourced Finance & CFO Services (BPAHABAE)

akta.pro secondary industries

Contractor Payroll, Invoicing & Payment Services (BPACAGAD), Contractor / Freelancer Payments (FSAMAKAC)

Keywords

• Construction bookkeeping services
• Outsourced CFO advisory
• Construction job costing
• GAAP revenue recognition
• QuickBooks construction accounting

Headquarters

HQ city

Portland

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Others

Revenue model

1. Outsourced Finance Services: Fixed-fee monthly service model for outsourced finance function covering bookkeeping, job costing, revenue recognition, workflow automation, CMS integration, and CFO advisory. Three service tiers (Gold, Platinum, Platinum X) aligned to revenue and complexity. All engagements are month-to-month with no long-term contracts. Pricing tracks annualized revenue using a tapering structure. One-time enrollment fee plus monthly service fee. Third-party software subscriptions (QuickBooks, payroll, CMS) billed directly to clients separately.
2. Catch-Up Bookkeeping (One-Time): Separate one-time scope for catch-up bookkeeping for prior periods and major QuickBooks file cleanup beyond standard engagement scope. Quoted as distinct one-time fee and disclosed before engagement begins.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels6 records

Core offering

Apparatus Contractor Services is a U.S. outsourced finance firm that builds and operates QuickBooks Online and Intuit Enterprise Suite financial systems exclusively for residential and commercial construction companies between $2M and $50M+ in annual revenue. Engagements are fixed-fee, month-to-month, and cover job-level cost accounting, GAAP-compliant revenue recognition, AR/AP/draws/payroll automation, integration with Buildertrend, JobTread, and Procore construction management systems, and ongoing CFO advisory.

Product overview

Apparatus Contractor Services is an outsourced finance firm that offers three service tiers (Gold, Platinum, Platinum X) exclusively for U.S. construction companies ($2M-$50M+ revenue). The offering is a unified service model built around two core accounting platforms: QuickBooks Online and Intuit Enterprise Suite. Every engagement includes project-level job costing using the NAHB Chart of Accounts, GAAP-compliant revenue recognition, AI-enabled workflow automation, CMS integration (Buildertrend, JobTread, Procore), and CFO-level advisory. The service is delivered through three proprietary methodologies: Precision Bookkeeping Formula (Transform phase), Construction Advantage Program (Stabilize phase), and Strategic Growth System (Scale phase). All engagements are fixed-fee, month-to-month, and operated exclusively on Intuit platforms.

Differentiator

Problem solved

Functional benefit

Products and services

• Outsourced Construction Finance & Bookkeeping Service
• Catch-Up Bookkeeping (One-Time Engagement)
• CFO Advisory & Strategic Growth System

Quantifiable outcome

• Clean financial reports typically delivered by Month 2 of engagement
• +3 more outcomes

Named customers12 records

Segments9 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration10 records

AI capability2 records

Feature5 records

Partnerships

Seven partnerships are on record, tiered core and minor.

• BuildertrendcoreTechnology or IntegrationBuildertrend integration is one of the most common engagement profiles at Apparatus, particularly for custom homebuilders and remodelers in the Gold and Platinum tiers. Apparatus connects Buildertrend cost coding, vendor data, customer invoices, and selection management to QuickBooks Online for single-source-of-truth job-level reporting. The integration allows remodelers' selection and change-order workflows to map cleanly into project-level financial reporting.
• JobTreadcoreTechnology or IntegrationJobTread integration with QuickBooks Online is a standard part of service for clients on that platform. JobTread is increasingly common among growing residential builders. The Apparatus team is experienced with the integration's sync behavior, cost-code mapping, and edge cases. Particularly well-suited for design-build remodelers where selection and change-order workflows map cleanly into project-level financial reporting.
• ProcorecoreTechnology or IntegrationProcore integration is standard for Platinum and Platinum X clients in the commercial GC and large residential segments. The Procore-to-QuickBooks integration is the most complex of the three CMS integrations, particularly around commitments, change orders, and progress billing reconciliation. Treated as a first-class part of the engagement, not a bolt-on. Procore is the most common CMS for commercial general contractors.
• Intuit (Partner Program)coreTechnology or IntegrationApparatus operates within the Intuit Partner Program framework and is actively engaged in the Intuit mid-market partner ecosystem. Every team member is QuickBooks ProAdvisor certified. Team members serving IES clients additionally hold the IES ProAdvisor certification (launched December 2025, fully released January 2026). The company was built on QuickBooks Online and has refined the discipline of operating QBO specifically for construction businesses over more than a decade.
• QuickBooks OnlinecoreTechnology or IntegrationPrimary platform for Gold tier and majority of Platinum tier engagements. QuickBooks Online Advanced handles single-entity and simple multi-entity construction businesses in the $2M-$20M range. Includes AI-assisted bank feed processing, expanded workflow automation, and deeper reporting capabilities. Gold tier standard is QBO Plus. Apparatus has operated QBO for construction clients for over a decade.
• Intuit Enterprise SuitecoreTechnology or IntegrationIntuit Enterprise Suite (IES) is Intuit's mid-market ERP solution launched September 2024, with construction-specific capabilities added in February 2026. IES is built on the QBO foundation but extends with native multi-entity management, up to 20 configurable dimensions, structured approval workflows, AI-native automation, and dedicated construction edition with AIA-style invoicing, project phases, cost groups, and enhanced project budgets. Primary platform for Platinum X tier and some Platinum tier engagements. IES Construction Edition released February 2026.
• NAHB (National Association of Home Builders)minorStrategic or Co-development PartnerApparatus uses the NAHB Chart of Accounts by default for all client engagements, transitioning clients' chart of accounts to the NAHB standard during the Transform phase, then optimizing for specific business operations. The NAHB Chart is described as the closest thing to an industry standard for residential construction and aligns well with most commercial GC needs.

Scale indicators3 records

Recent moves6 records

Expansion highlights5 records

Emerging players

• CFOshare: CFOshare is a fractional CFO and outsourced accounting firm serving growth-stage SMBs across multiple verticals. It competes for the same mid-market CFO advisory dollars as Apparatus at the Platinum tier, though without a documented construction-only specialty.
• Bridgepoint Consulting: Bridgepoint Consulting is a fractional CFO, accounting, and finance consulting firm serving mid-market and PE-backed companies. It overlaps with Apparatus's Platinum and Platinum X offerings on fractional CFO and outsourced controllership engagements.
• Botkeeper: Botkeeper is an AI-driven bookkeeping and accounting automation platform with a human-in-the-loop service wrapper, targeting SMBs and accounting firms. It is an emerging alternative for outsourced bookkeeping and overlaps with Apparatus on automation narrative, even though it is not construction-specialized.

Broad incumbents

• Belay: Belay is a U.S. virtual staffing provider matching SMBs with bookkeepers, accountants, and fractional executives. It competes for the same bookkeeper-as-a-service budgets Apparatus targets, particularly at the Gold tier, though without construction specialization.
• EisnerAmper: EisnerAmper is a large U.S. accounting and advisory firm with a dedicated construction practice serving commercial GCs, developers, and specialty contractors. It competes with Apparatus primarily at the Platinum X tier with a full-service CPA firm model.
• Pilot: Pilot is a venture-backed outsourced bookkeeping, tax, and CFO services firm serving SMBs (initially tech, now broadening). It is the same outsourced finance category as Apparatus but operates as a horizontal incumbent rather than a construction vertical specialist.
• Sensiba: Sensiba is a Top-100 U.S. accounting and consulting firm with a recognized construction industry practice offering audit, tax, and advisory. It is a broader incumbent that overlaps with Apparatus on construction-focused advisory and outsourced accounting at larger revenue sizes.
• 1-800Accountant: 1-800Accountant is a scaled virtual accounting and bookkeeping provider for U.S. small businesses, offering monthly bookkeeping and tax-adjacent services. It competes for the same outsourced-books wallet as Apparatus but lacks a documented construction vertical focus.

Direct peers

• FOUND CFO: FOUND CFO is an outsourced accounting and fractional CFO firm purpose-built for construction companies and closely mirrors Apparatus's vertical-specialized, tier-based service model. Both firms sell outsourced bookkeeping plus strategic CFO advisory exclusively to builders, remodelers, and contractors, making FOUND the most direct comparable.
• Acuity Construction Accounting: Acuity is an outsourced bookkeeping and controller services firm whose stated focus is construction and contractor back-office work, including job costing and AIA billing. It overlaps directly with Apparatus on construction-only outsourced finance, though typically serving smaller revenue bands.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/apparatusteam1
• Facebookfacebook.com/ApparatusTeam1
• LinkedInlinkedin.com/company/apparatus-contractor-services
• Instagraminstagram.com/p/DMfxdJrMt9I

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Apparatus Contractor Services