Easy Software

What Easy Software does

Easy Software AG is a German enterprise content management (ECM) software vendor headquartered in Mülheim an der Ruhr, founded in the early 1990s and operating as a brand under the conrizon AG holding structure following a December 2020 take-private by Battery Ventures. The company's core products include easy archive (compliant digital archiving, the flagship product since 1995), easy invoice (automated invoice processing, launched 2006), easy DMS (document management), easy contract (contract lifecycle management), and easy hr (HR document management, launched 2010). These products are positioned primarily for regulated DACH mid-market and enterprise customers and carry multiple compliance certifications, including GoBD, DSGVO/GDPR, ISO 27001, and IDW PS 880.

The technical architecture combines on-premise deployments with a newer cloud-native easy archive introduced in 2024 and an AI-Toolkit & Agent Orchestration platform that layers AI-powered document extraction, LLM integration, computer vision, and generative AI for contract processing onto the traditional ECM stack. SAP integration is a central design principle, with multiple certified add-ons that embed Easy Software's document, contract, and archiving workflows directly into SAP environments.

The business model is a mix of perpetual on-premise licenses, subscription for cloud products, and partner-led implementation services, sold through more than 50 certified partners across more than 60 countries to an installed base of 5,400+ enterprise customers. Post-acquisition activity under Battery Ventures includes the acquisitions of PROXESS (2023), Portal Systems (2025), and friendWorks (2026), and a leadership refresh positioning the company for a SaaS transition.

Name

Easy Software

Legal name

EASY SOFTWARE AG

Website

https://easy-software.com

Company type

Private

Founded year

1992

Operating status

Operating

Headcount range

501–1,000 employees

Short description

Easy Software AG is a German enterprise content management vendor offering compliant digital archiving, invoice processing, document management, contract lifecycle management, and HR document software primarily to DACH enterprises via SAP-certified integrations and a partner-led channel across 60+ countries.

Ownership category

akta.pro rank

Product category

Enterprise Content Management

NAICS

Software Publishers (5132), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming Services (7371)

akta.pro primary industry

Enterprise Content Management (ECM) Suites (HDAEAGAB)

akta.pro secondary industries

Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP) (HDAEAGAD), Document Workflow, Routing & Approvals (Content-Centric Workflow) (HDAEAGAG), E-Signature & Digital Transaction Management (DTM) (HDAEAGAF), Content Governance, Compliance, Retention & eDiscovery (HDAEAGAJ), ERP Extensions & Add-ons (CPQ, Billing, Revenue Management) (HDAEAEAO)

Keywords

• Enterprise content management
• Document management software
• Contract lifecycle management
• Invoice processing automation
• Digital archiving

Headquarters

HQ city

Mülheim An Der Ruhr

HQ country

Germany

HQ region

Europe

Offices4 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Software Licenses and Subscriptions: Core ECM software products (easy archive, easy invoice, easy contract, easy hr, easy DMS) sold as perpetual licenses or subscription-based SaaS. Deployment options include on-premises, private cloud, cloud-native, or hybrid models.
2. Support and Managed Services: Tiered support packages (Standard, Gold, Platinum) with pricing from €249/month. Managed services including Managed Application and Managed Application Hosting models for operational management of solutions.
3. Professional Services: Implementation, consulting, and training services through certified partners and direct engagement.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels5 records

Core offering

Easy Software develops and sells enterprise content management (ECM) software including digital archiving (easy archive), automated invoice processing (easy invoice), contract lifecycle management (easy contract), document management (easy DMS), and HR management (easy hr) solutions. The platform is offered as on-premises, private cloud, cloud-native, or hybrid deployments, with SAP-certified add-ons for deep ERP integration and AI-powered document extraction and workflow automation.

Product overview

Easy Software offers a modular Enterprise Content Management (ECM) platform with five core products: easy archive (compliant digital archiving), easy invoice (automated invoice processing), easy DMS (document management), easy contract (contract lifecycle management), and easy hr (HR management). These products are available as on-premises, private cloud, cloud-native, or hybrid solutions. The platform is built around intelligent workflows and AI services that automate document-based processes. Key differentiators include deep SAP integration through certified add-ons, AI-powered document processing and extraction, and compliance with German regulations (GoBD, DSGVO, ISO 27001). The company serves over 5,400 customers in 60+ countries with a network of 50+ partners.

Differentiator

Problem solved

Functional benefit

Brands

• easy archive: Software for compliant digital archiving with support for on-premises, private cloud, cloud-native, or hybrid deployment models.
• easy invoice
• easy DMS
• easy contract
• easy hr
• PROXESS
• Shareflex
• ApiOmat

Products and services

• easy archive Revisionssichere Digitale Archivierung (compliant digital archiving) solution for legally compliant data storage according to GoBD and DSGVO. Supports on-premises, private cloud, cloud-native, or hybrid deployment with AI-powered metadata extraction and full-text search across millions of documents.
• easy invoice Automated incoming invoice processing solution that reads invoices using AI, routes them through structured approval workflows, and posts to bookkeeping and archiving. Supports multi-channel receipt (email, scan, portals), EN 16931 formats (XRechnung, ZUGFeRD), dynamic workflows, two/three-way matching, and GoBD-compliant archiving.
• easy DMS

Quantifiable outcome

• 5,400+ successful customers globally
• +2 more outcomes

Named customers9 records

Segments5 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration7 records

AI capability10 records

Feature4 records

Partnerships

Five partnerships are on record, tiered core.

• conrizon AGcoreStrategic or Co-development Partner · 1 January 2024Parent holding company founded in early 2024 as umbrella brand for ECM brands including easy, PROXESS, and HABEL. easy is a brand of conrizon AG.
• PROXESS GmbHcoreStrategic or Co-development Partner · 1 November 2023Acquired by easy in November 2023. PROXESS provides established ECM solutions that complement the easy product portfolio, creating strategic advantages and new growth opportunities.
• Apinauten GmbHcoreStrategic or Co-development Partner · 1 January 2019Acquired in 2019, adding cloud business expertise and approximately 50 employees. easy ApiOmat serves as Enterprise Backend-as-a-Service connecting different systems through standardized communication.
• SAP SEcoreTechnology or IntegrationStrategic technology partnership for SAP integration. easy provides SAP-certified add-ons for archiving, invoice processing, contract management, and HR. Products support SAP Fiori user interface and native integration with SAP S/4HANA and Microsoft Dynamics 365.
• MicrosoftcoreTechnology or IntegrationIntegration partnerships for Microsoft Dynamics 365 Business Central, Microsoft Exchange email archiving, and Microsoft 365 solutions. easy solutions support Microsoft environments and Outlook integration.

Scale indicators6 records

Recent moves12 records

Expansion highlights5 records

Emerging players

• DocuSign: Global leader in e-signature and contract lifecycle management (DocuSign CLM). Overlaps with easy contract in CLM and digital signature workflows, particularly for enterprise customers seeking best-of-breed CLM.
• M-Files: Metadata-driven DMS and information management vendor growing rapidly in mid-market and enterprise. Competes with easy on document management and intelligent information organization, with a more modern cloud-native architecture.

Broad incumbents

• OpenText: Global ECM and information management incumbent offering archiving, DMS, and content services at enterprise scale. Competes with easy for large SAP and large-enterprise ECM deals across DACH and globally.
• Laserfiche: ECM and process automation vendor with strong presence across process-intensive industries. Comparable to easy on document management, workflow, and digital transformation offerings.
• Hyland: Large US-headquartered ECM platform (OnBase, Alfresco) serving enterprise content and process management needs. Overlaps with easy in content services, archiving, and process automation use cases.

Regional players

• Fabasoft: Austrian ECM and DMS vendor with strong DACH public-sector and enterprise footprint. Direct overlap with easy in compliant archiving and electronic records, particularly in Austrian and German public-sector accounts.

Direct peers

• DocuWare: Cloud-first DMS and workflow automation vendor with strong presence in Germany and internationally. Competes with easy on document management, invoice processing, and SaaS delivery model.
• d.velop AG: German ECM and document process management vendor with a strong DACH presence. Competes directly with easy in DMS, archiving, and SAP-integrated workflows, serving similar mid-market and enterprise customers.
• SER Group: European ECM vendor headquartered in Germany, focused on enterprise content, business process, and compliance solutions. Overlaps directly with easy in DACH enterprise ECM and SAP-centric deployments.
• ELO Digital Office: Stuttgart-based ECM/DMS vendor with deep SAP and Microsoft integration and a broad partner network in DACH. Directly comparable to easy in product scope (archiving, DMS, workflow) and target verticals.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Facebookfacebook.com/EasySoftwareDE
• Xx.com/easysoftwareuk
• LinkedInlinkedin.com/company/easy-software

Compliance5 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Subsidiaries4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A2 records

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Easy Software