based on IT

What based on IT does

based on IT GmbH is a Wiesbaden-based German vertical SaaS vendor serving the hospitality sector since 2000 with two core products: MY SPA, a web-based wellness and spa scheduling planner, and MY POS, a web-based point-of-sale cash register. Both products are built on a Linux virtual-machine architecture accessed via any browser-capable device, eliminating hardware dependency at the endpoint. The company's technical moat rests on a deep integration library covering 12+ hotel property management systems (including Opera Cloud OHIP, MEWS, apaleo, protel, SIHOT, Suite 8, ASA, Clock, Guestline, Websline, and Signum), enabling real-time synchronization of reservations, guest profiles, and billing across multi-property hotel groups operating in different currencies, languages, and time zones. MY POS additionally integrates with European fiscalization partners (EFSTA Cloud EFR, Fiskaltrust, Epson fiscal printers) and is GoBD-compliant for German accounting standards.

The company monetizes through a server license plus mandatory annual service contract (quote-based, unlimited per workstation/room/booking) or a monthly software rental model, with optional paid add-on modules for online booking, course management, product sales, multilingualism, and cash register functionality. Professional services for custom programming and IT consulting provide a secondary revenue stream. Distribution is sales-led via consultation/demo booking through TAC | The Assistant Company (the strategic succession partner), augmented by six regional channel partners covering Baden-Württemberg, Bayern, Berlin/eastern Germany, Austria, and Scandinavia.

The customer base is concentrated in hotels, resorts, and day-spa operators across the DACH region, with named enterprise references including TUI BLUE Hotels, Magic Life Clubs, and member properties of Wellness Hotels & Resorts. The company is part of the Sappho achtundneunzigste Holding GmbH corporate group alongside TAC Informationstechnologie GmbH and n-tree solutions Ticketsysteme GmbH. Managing directors are Thomas Rössler, Sándor Rusvay, and Gernot Tobisch. Headcount is reported in the 11-50 range, and revenue is not publicly disclosed.

Name

based on IT

Legal name

based on IT GmbH

Website

https://based-on-it.de

Company type

Private

Founded year

2010

Operating status

Operating

Headcount range

11–50 employees

Short description

based on IT GmbH is a Wiesbaden-based German SaaS vendor providing MY SPA (wellness scheduling) and MY POS (point-of-sale) software to hotels, resorts, and spa operators across the DACH region, integrated with 12+ hotel PMS platforms.

Ownership category

akta.pro rank

Product category

Hospitality Software

NAICS

Computer Systems Design Services (541512)

SIC

Services-Computer Integrated Systems Design (7373)

akta.pro primary industry

Point-of-Sale (POS) & On-Property Commerce (THALACAI)

akta.pro secondary industry

Lodging & Vacation Rental Booking Platforms (BPAMAIAC)

Keywords

• Wellness scheduling software
• Hotel point-of-sale
• Spa management software
• Hospitality cash register
• Hotel PMS integration

Headquarters

HQ city

Wiesbaden

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Operations, Marketing or Sales

Revenue model

1. Software Licensing (Server License + Service Contract): Perpetual server license with mandatory service/support contract. Licensing is unlimited and independent of the number of workstations, rooms, guests, bookings, or hotel rooms.
2. Software Rental / SaaS: Software rental model as an alternative to perpetual licensing. Monthly hosting fee based on basic license plus selected modules.
3. Optional Modules: Additional paid modules beyond basic license: product sales with article management, course management, online guest booking, multilingualism of offer, cash register module. These are add-on charges to the base license fee.
4. Professional Services (Custom Programming, IT Services): Custom software development and web programming services billed hourly (rounded to 30-minute increments), plus travel and subsistence costs. Also covers EDV services including consulting, network and software installation, hardware commissioning, maintenance, and troubleshooting.

Pricing tiers

Go-to-market motion2 records

Distribution channels7 records

Marketing channels3 records

Core offering

based on IT GmbH develops and sells two web-based hospitality software products: MY SPA, a wellness and beauty planning system for hotels and spas, and MY POS, a hardware-independent web-based point-of-sale system with kitchen display and European fiscalisation support. Both products are deployed as preconfigured Linux virtual machines and integrate with twelve or more hotel property management systems (Opera Cloud, MEWS, apaleo, protel, SIHOT, ASA, Clock, Guestline, Suite 8, Websline, Signum) to synchronise reservations, guest profiles, and billing across single and multi-property hotel operations.

Product overview

Based on IT GmbH offers two core hospitality software products: MY SPA is a web-based wellness planning system for beauty, wellness and sports offers, while MY POS is a multi-property web POS cash register system with kitchen display functionality. The products integrate with leading hotel property management systems (Opera Cloud, MEWS, apaleo, protel, SIHOT, Suite 8, ASA, Clock, Guestline) to synchronize guest reservations and billing. MY POS includes a fiscal module for European cash register compliance and optional kitchen monitor display. Additional paid modules for MY SPA include online guest booking, course management, product sales, and multilingualism. MY POS is offered with server license plus support contract or as software rental.

Differentiator

Problem solved

Functional benefit

Brands

• MY SPA: Web-based wellness planner system for beauty, wellness, and sports offers in hotel operations. Features include scheduling, course management, package/arrangement management, staff planning, upselling, guest online booking, and integration with hotel property management systems.
• MY POS

Products and services

• MY SPA Wellnessplaner Web-based wellness planning system for beauty, wellness and sports offers in hotel and spa operations. Manages complex scheduling across rooms, set-up times and qualified specialists, course management, arrangement/package management, upselling, commission tracking, and integrates with hotel property management systems.
• MY SPA Online Booking Guest-facing mobile-optimised online booking page for day spa and hotel guests. Allows self-scheduling of arrangement services via reservation number or room login with PayPal payment integration and configurable lead-times and pre-booking periods.
• MY SPA Course Management Module for managing sports programmes, group appointments and courses such as yoga, ski courses, salt caves or excursions with configurable details, instructors and rooms.
• MY SPA Product Sales Article and inventory management module for upselling cosmetics and retail products in the spa area, with EAN code scanning and integrated inventory tracking.
• MY SPA Multilingualism Module Multi-language support module enabling localised offer descriptions and customer documents based on guest language settings.
• MY POS Web-Kasse Web-based POS cash register system with touchscreen functionality. Operates as quick cash register at point-of-sale or as comprehensive restaurant system with table management, sending food orders directly to the kitchen. Hardware-independent, runs on any browser-capable device, supports multi-property, multi-currency, multi-language, and GoBD compliance for German accounting.
• MY POS Kitchen Monitor Browser-based kitchen display system that passes preparation status from kitchen to service staff. Hardware-agnostic, configurable views per station, preparation status tracking (To Do, In Progress, Ready to Serve, Done) and order overview lists.
• MY POS Cashpoint Stick Pre-configured USB hardware device with Linux operating system and browser for professional touchscreen POS terminals. Includes operating system, browser, kiosk tool for fullscreen mode, and manipulation protection. Eliminates need for software installation and supports instant deployment.
• MY POS Fiscal Module Fiscalisation module for European cash register compliance. Supports EPSON fiscal printers, Fiskaltrust cloud connections (Austria, Germany) and EFSTA Cloud EFR solutions for mandatory cash register regulations in Germany, Austria, Italy and other European countries.

Quantifiable outcome

• No overbooking possible in MY SPA online booking — overbooking prevention through automated multiple checks
• +2 more outcomes

Named customers3 records

Segments4 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration15 records

Feature7 records

Partnerships

21 partnerships are on record, tiered core and minor.

• EFSTAcoreTechnology or IntegrationEFSTA is a partner for Cloud TSE (Technical Security Equipment) fiscalisation. EFSTA provides cloud-based fiscalisation solutions (Cloud EFR) integrated into MY POS for compliance with mandatory cash register regulations in European countries.
• EpsoncoreTechnology or IntegrationPreferred Partner for EPSON fiscal printers and cloud/fiscal printer solutions. EPSON hardware TSE and fiscal printers are used for MY POS compliance in markets such as Italy and Germany.
• FiskaltrustcoreTechnology or IntegrationFiskaltrust partner for cloud TSE connections for Austria and Germany. MY POS integrates with Fiskaltrust middleware for compliance with German and Austrian fiscalisation requirements.
• moma.s GmbHcoreChannel Partner/ Reseller/ DistributorSales partner for MY SPA and MY POS in Austria. Located at Quellenbergstraße 30, 6322 Kirchbichl, Austria.
• pro Hotel EDV Systeme GmbHcoreChannel Partner/ Reseller/ DistributorSales partner for MY SPA in Brandenburg, Mecklenburg-Vorpommern, Sachsen, Sachsen-Anhalt, Thüringen, and Berlin. Located at Hans-Scholl-Straße 21a, 04288 Leipzig.
• hoga-data EDV und Kassen für Hotel und Gastronomie GmbHcoreChannel Partner/ Reseller/ DistributorSales partner for MY SPA in Baden-Württemberg. Located at Kirchheimerstr. 42, 70619 Stuttgart.
• SOFTSTAR Computer Systems GmbHcoreChannel Partner/ Reseller/ DistributorSales partner for MY SPA in Bayern. Located at Erdinger Straße 13, 84416 Taufkirchen (Vils).
• HotelToolz GmbHcoreChannel Partner/ Reseller/ DistributorSales partner for MY SPA/MY POS for Opera Cloud and Suite 8 implementations in Germany and Scandinavia.
• Stoppa Touristik Consulting (Catrin Stoppa)minorChannel Partner/ Reseller/ DistributorWellness consulting sales partner for wellness hotels, operating from Wohrastr. 2, 35260 Stadtallendorf.
• WebslinecoreTechnology or IntegrationWebsline provides a booking and correspondence system, voucher shop, guest survey, and CRM with AI dispatch. MY SPA integrates with Websline to allow guests to directly access their MY SPA data from the Websline guest app.
• Oracle Opera Cloud (OHIP)coreTechnology or IntegrationOHIP (Opera Cloud Interface) integration allows MY SPA and MY POS to exchange reservation data, guest profiles, and billing information with Oracle Opera Cloud PMS. Listed on Oracle Cloud Marketplace.
• MEWScoreTechnology or IntegrationMY SPA is listed on the MEWS Marketplace. Integration enables MY SPA to poll reservation data at configurable intervals (e.g., every 5 minutes) from MEWS PMS.
• apaleocoreTechnology or Integrationapaleo is a cloud-native PMS. MY SPA integrates with apaleo via its app store listing for real-time reservation synchronisation, guest profile import, and billing integration.
• protel by planetcoreTechnology or IntegrationMY SPA integrates with protel Air and protel MPE/SPE via the protel Marketplace. Enables reservation polling, package/arrangement transfer, and billing. C-Kit enables direct jump from protel into MY SPA.
• SIHOTcoreTechnology or IntegrationMY SPA integrates with SIHOT PMS. Listed on SIHOT Finder Marketplace. Supports reservation status selection, guest profile transfer, and billing to guest folio.
• ASA HotelsoftwarecoreTechnology or IntegrationMY SPA integrates with ASA PMS via the ASA Marketplace. Reservation data is polled at configurable intervals. Treatments booked in MY SPA are sent back to ASA.
• Clock PMScoreTechnology or IntegrationMY SPA integrates with Clock PMS. Supports polling of reservation data at up to 5 queries per second. Arrangements transferred as Clock Rates.
• GuestlinecoreTechnology or IntegrationMY SPA integrates with Guestline PMS. Reservation data and guest profiles are exchanged, with treatments and item sales posted to guest folio.
• Suite 8 / Fidelio (by Oracle)coreTechnology or IntegrationMY SPA connects to Suite 8 via standard XML interface. Enables guest profile transfer, package/arrangement handling, and billing to guest reservation.
• Signum (Orgasoft.NET)coreTechnology or IntegrationMY POS integrates with Signum Orgasoft.NET via an extended database interface. MY POS writes transaction data to a defined table, which Orgasoft.NET reads for inventory and financial management.
• TAC | The Assistant CompanycoreStrategic or Co-development PartnerTAC | The Assistant Company is the strategic partner for the company succession of based on IT GmbH. The partnership focuses on collaboration, stability, and a trustworthy long-term relationship for mutual strength, long-term development, and new perspectives.

Scale indicators4 records

Recent moves7 records

Expansion highlights5 records

Broad incumbents

• Oracle Hospitality (Micros): Oracle Hospitality provides the Opera Cloud PMS and Micros POS suites that based on IT integrates against. As a broad incumbent, Oracle could move further into spa and POS adjacencies, directly competing with MY SPA and MY POS.
• Shiji Group: Shiji is a global hospitality technology vendor providing PMS, POS, spa and guest experience platforms for hotels and chains. Broad incumbent competing across the same operational stack (PMS, POS, spa) that based on IT integrates against.
• Toast POS: Toast is a leading cloud-based restaurant POS platform with kitchen display, online ordering and payments. Relevant POS competitor for hotel restaurant and F&B use cases where MY POS is deployed.
• MEWS: MEWS is a cloud-native PMS that has expanded into payments, POS and F&B modules. An integration partner today, but its broadening product suite makes it a competitive threat if it ships native spa/POS features.
• Cloudbeds: Cloudbeds is an all-in-one hospitality management suite covering PMS, booking engine and channel manager. Its broadening platform makes it a relevant comparison point for the integrated spa + POS positioning that MY SPA/MY POS targets in smaller hotels.
• Lightspeed Restaurant: Lightspeed Restaurant is a cloud POS platform for full-service restaurants and hospitality with table management, kitchen display and integrations. Comparable to MY POS in core POS functionality for hotel F&B and restaurant operations.

Direct peers

• SpaBooker (by SpaFinder): SpaBooker offers online booking, scheduling and POS functionality for hotel spas, day spas and resort wellness centres. Direct overlap with MY SPA's appointment, package and guest profile workflows.
• Versum: Versum is a salon, spa and wellness management software with online booking, POS and marketing tools used by hotels and standalone spas. Highly comparable feature set to MY SPA and MY POS, including multi-location management and PMS-style guest record handling.
• Book4Time: Book4Time is a spa and wellness booking and management platform serving hotel resorts, day spas and medi-spas with online booking, POS and inventory features. Direct overlap with MY SPA in hotel/wellness scheduling, course management and integrated point-of-sale.

Regional players

• HotelTime Solutions: HotelTime is a European (particularly DACH) hotel management software vendor offering PMS modules. Comparable to the integration ecosystem that based on IT serves and a regional competitor for the same DACH hotel customers.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• YouTubeyoutube.com/user/drusvay?feature=mhee
• Facebookfacebook.com/pages/based-IT/113488362008921
• LinkedInlinkedin.com/company/based-on-it-gmbh

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles3 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about based on IT