OnlineNotary
OnlineNotary.us is a Texas-based remote online notarization platform founded in 2018 that connects individual consumers, enterprises, and international signers with commissioned U.S. notaries via browser-based video sessions, charging per-document transaction fees.
- Company typePrivate
- Founded2018
- HeadquartersDallas, United States
- Headcount1–10
- GTM typeB2B and B2C
- OfferingSoftware
What OnlineNotary does
OnlineNotary.us, Inc. is a Texas-incorporated, privately held Remote Online Notarization (RON) platform founded in 2018 by corporate attorney George Poletes. The company operates a browser-based platform requiring no application download, connecting signers with commissioned U.S. notaries through two-way audio-video sessions for identity verification, electronic signing, and digital sealing of documents. The technical stack combines live video conferencing, AES-256 encryption, X.509-compliant PKI digital certificates, tamper-evident electronic seals, and identity verification using biometrics or knowledge-based authentication plus automated third-party credential analysis of government-issued photo IDs, with OCR and machine-learning-based fraud detection applied to ID documents.
The company serves three primary customer segments: individual consumers (personal legal documents, real estate, powers of attorney, affidavits, passport forms, SEC filings), enterprise organizations (law firms, corporations, non-profits, government agencies, and solo practitioners using the platform for in-house notary operations at scale, with named enterprise users including Lowe's, Edward Jones, NRG, PPG, and Pfizer), and international signers needing U.S. document notarization without visiting a U.S. embassy or consulate. Service coverage extends to all 50 U.S. states and the majority of countries worldwide, and the company claims highest-volume RON provider status for non-US signers, with over 400,000 notarizations completed since founding at an average 5.3-minute session time and a less than 0.03% transaction dispute rate.
The business model is transactional, charging per document: US signers pay $25 for the first document and $10 for each additional document in the same session, while non-US signers pay $45 for the first and $15 for each additional. Distribution is hybrid, with a self-serve direct-to-consumer web platform on the consumer side and direct enterprise sales for organizational clients, supported by content marketing, state- and country-specific SEO pages, and organic social channels. The company is bootstrapped (no disclosed funding rounds) and operates with a small team (1–10 employees).
OnlineNotary firmographics
Firmographics- Name
- OnlineNotary
- Legal name
- OnlineNotary.us, Inc.
- Website
- https://onlinenotary.us
- Company type
- Private
- Founded year
- 2018
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- OnlineNotary.us is a Texas-based remote online notarization platform founded in 2018 that connects individual consumers, enterprises, and international signers with commissioned U.S. notaries via browser-based video sessions, charging per-document transaction fees.
- Ownership category
- akta.pro rank
OnlineNotary industry classification
Industry- Product category
- Remote Online Notarization Software
- NAICS
- Offices of Notaries (541120)
- SIC
- Services-Computer Programming Services (7371), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Verifiable Credentials & Attestations (VC issuance/verification, credential registries) (FSAPACAH)
Where OnlineNotary is headquartered
LocationHeadquarters
- HQ city
- Dallas
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
OnlineNotary business model
Business model- GTM type
- B2B and B2C
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Operations, Marketing or Sales
Revenue model
- Per-Document Notarization Fees: Transaction-based fees charged per document notarized. US signers pay $25 for the first document and $10 for each additional document in the same session. Non-US signers pay $45 for the first document and $15 for each additional document in the same session.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Transaction based/ take rate | Pay-as-you-go | US Signers - $25 first document, $10 each additional |
| Transaction based/ take rate | Pay-as-you-go | Non-US Signers - $45 first document, $15 each additional |
Go-to-market motion1 record
Distribution channels2 records
Marketing channels4 records
OnlineNotary product offering
Product offeringCore offering
OnlineNotary.us provides a browser-based Remote Online Notarization (RON) platform that connects signers with commissioned U.S. notaries via two-way live audio-video sessions. Users upload documents, verify their identity through credential analysis combined with knowledge-based authentication or biometrics, sign and seal documents electronically, and receive digitally sealed outputs with full audit trails. The platform is offered 24/7 across all U.S. states and the majority of countries worldwide, with add-on form filler products for specific government forms.
Product overview
OnlineNotary.us offers a cloud-based Remote Online Notarization (RON) platform as its core product, enabling users to notarize documents via live video sessions with commissioned U.S. notaries without requiring app downloads. The platform integrates form filler tools (DS-3053 and DS-5542) that allow users to complete government forms online and seamlessly connect to notary sessions. Documents are authenticated through two-factor identity verification (ID analysis and KBA/biometrics), electronically signed, and delivered with digital seals. The service serves both U.S. and international signers, with platform access also provided to enterprise clients including law firms, corporations, and government agencies.
Differentiator
Problem solved
Functional benefit
Products and services
- Remote Online Notarization (RON) Platform Browser-based platform that connects signers with commissioned U.S. notaries via two-way audio-video sessions. Users upload documents, verify identity through credential analysis and knowledge-based authentication or biometrics, sign electronically, and receive digitally sealed documents with audit trails. Available 24/7 across all 50 U.S. states and the majority of countries worldwide.
- DS-5542 Online Form Filler Online form builder for the DS-5542 Request for Overseas Records, integrated with the notary scheduling and notarization workflow. Users complete the form online and proceed to a notary session; pricing starts at $25 for U.S. signers.
- DS-3053 Online Form Filler Online form builder for the DS-3053 Statement of Consent (passport parental consent form), integrated with the notary scheduling and notarization workflow. Users complete the form online and proceed to a notary session; pricing starts at $25 for U.S. signers.
Quantifiable outcome
- 5.3 minutes average session time
- +3 more outcomes
Companies that use OnlineNotary
Customer profileNamed customers5 records
Segments3 records
Ideal customer profiles3 records
OnlineNotary technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
AI capability7 records
Feature4 records
OnlineNotary partnerships and signals
Strategic signalScale indicators8 records
Recent moves5 records
Expansion highlights5 records
OnlineNotary competitors and assessment
Company assessmentDirect peers
- NotaryCam: NotaryCam is a long-standing RON provider focused primarily on real estate, mortgage, and legal use cases, offering live online notarization sessions with identity verification. It directly competes for enterprise signers (especially in mortgage and legal workflows) and parallels OnlineNotary's enterprise model.
- Notarize: Notarize is the largest venture-backed Remote Online Notarization platform in the US, serving consumers, enterprises, and financial institutions with a similar browser-based, live-video notary workflow. It is the most direct head-to-head competitor in both consumer and enterprise RON.
- Pavaso: Pavaso is a digital closing and remote online notarization platform historically focused on the real estate and mortgage closing experience. It is a direct RON peer whose enterprise offering overlaps with OnlineNotary's law firm and corporate workflows.
- BlueNotary: BlueNotary is a US-based remote online notarization platform offering browser-based video sessions with identity verification for consumers and businesses. It is a direct competitor with similar pricing model, target customers, and product scope.
- eNotaryLog: eNotaryLog is an online notarization platform built around audit trails, video recording, and journal storage for notarized sessions. It competes directly for enterprise and government agencies that need rigorous recordkeeping, similar to OnlineNotary's compliance positioning.
- Nexsys Technologies (Clear Sign): Nexsys offers remote online notarization and electronic signature products through its Clear Sign platform, targeting lenders, title companies, and legal professionals. It is a direct peer in the RON-enabled mortgage/real estate workflow that OnlineNotary also serves.
- DocVerify: DocVerify provides e-notary, electronic signature, and identity verification services with RON capabilities across multiple US states. It is a direct peer in the digital notarization category, with overlapping enterprise and individual customer segments.
Broad incumbents
- Adobe Acrobat Sign: Adobe Acrobat Sign is an enterprise e-signature platform with broad document workflow capabilities and growing integration of notarization and identity verification. It competes with OnlineNotary for enterprise contracts where notarization is one step in a larger agreement workflow.
- DocuSign: DocuSign is the dominant e-signature and agreement cloud platform that has been expanding into remote online notarization through integrations and its own notary capabilities. It is a broad incumbent whose productization of notarization as a feature threatens standalone RON players like OnlineNotary.
Emerging players
- Notary Hub (by Stewart Title): Notary Hub is a real estate-focused RON platform from title industry incumbent Stewart Title, targeting mortgage and real estate closings. It is an emerging player with partial overlap to OnlineNotary's real estate and enterprise use cases.
Market position
Strengths4 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights6 records
Customer concentration
OnlineNotary social profiles
Digital presenceOnlineNotary compliance and trust
Trust signalCompliance1 record
OnlineNotary financial estimates
Financial estimateRevenue estimate
Valuation estimate
OnlineNotary leadership team
Management profileNumber of profiles
Profiles1 record
OnlineNotary funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
OnlineNotary M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about OnlineNotary
What does OnlineNotary do?
OnlineNotary.us provides a browser-based Remote Online Notarization (RON) platform that connects signers with commissioned U.S. notaries via two-way live audio-video sessions. Users upload documents, verify their identity through credential analysis combined with knowledge-based authentication or biometrics, sign and seal documents electronically, and receive digitally sealed outputs with full audit trails. The platform is offered 24/7 across all U.S. states and the majority of countries worldwide, with add-on form filler products for specific government forms.
Is OnlineNotary a public or private company?
OnlineNotary is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was OnlineNotary founded?
OnlineNotary was founded in 2018. It employs 1 to 10 people.
Where is OnlineNotary based?
OnlineNotary is headquartered in Dallas, United States, in the North America region.
How does OnlineNotary make money?
One revenue line is on record: per-Document Notarization Fees.
Who are OnlineNotary's main competitors?
Direct peers on record are NotaryCam, Notarize, Pavaso, BlueNotary, eNotaryLog, Nexsys Technologies (Clear Sign) and DocVerify. Broad incumbents are Adobe Acrobat Sign and DocuSign. Notary Hub (by Stewart Title) is listed as an emerging player.
Does OnlineNotary have an API?
No public API is recorded for OnlineNotary.
What industry is OnlineNotary in?
OnlineNotary's product category is Remote Online Notarization Software. Its primary akta.pro industry code is FSAPACAH, Verifiable Credentials & Attestations (VC issuance/verification, credential registries). Its NAICS code is 541120 and its SIC code is 7371.