What VCHASNO SERVICE does

VCHASNO SERVICE is a Ukrainian SaaS provider of electronic document management (EDO) and adjacent digital business services, founded in 2015 and headquartered in Kyiv. The company operates within the VCHASNO GROUP ecosystem and serves 1.5M+ registered companies, making it the most widely adopted EDO platform in Ukraine. Its core product, Vchasno.EDO, enables businesses to create, approve, sign, exchange, and archive documents online using qualified electronic signatures (KEP), with infrastructure built on Amazon S3 cloud storage. The platform features AI-based document field recognition (computer vision for automatic data extraction), configurable approval workflows, document templates, a spreadsheet-like table view, and a mobile application for iOS and Android. An open API with 3,500+ integrations connects the platform to accounting systems (1C versions 7.7, 8.2-8.3, managed forms), CRM, ERP, and custom business systems, with OAuth2.0 SSO support via Microsoft.

The business is monetized through a tiered subscription model (Basic to Maximum tariff plans, monthly/annual billing) for the core EDO service, supplemented by transaction-based pricing for high-volume EDI (electronic data interchange) in the retail vertical, monthly fees for Vchasno.Kasa software cash registers (PRRO) with a freemium entry tier, and fees for cloud-based qualified electronic signatures. Go-to-market combines self-serve onboarding with a 14-day free trial for SMBs, dedicated account managers for enterprise deployments, and a partner/integration channel that drives inbound from accounting software ecosystems. Customer segments span retail and e-commerce (Rozetka, Fora, Foxtrot, Biosphere, OLX, Epicentr, Shell Ukraine, Bosch), logistics and transportation (Raben Ukraine, Kuehne+Nagel, Delíverі), telecommunications (Lifecell), manufacturing (Swiss Krono, Nova Poshta), insurance (VUSO), and NGOs/charities (Serhiy Prytula Foundation, SOS Children's Villages, Veteran Hub). The company holds regulatory accreditation as an official electronic transport waybill (eTTN) provider in Ukraine and integrates with government platforms including Prozorro and Diia.Pidpys.

Name

VCHASNO SERVICE

Legal name

VCHASNO SERVICE

Website

https://vchasno.ua

Company type

Private

Founded year

2015

Operating status

Operating

Headcount range

11–50 employees

Short description

VCHASNO SERVICE is a Ukrainian SaaS provider of electronic document management, serving 1.5M+ companies with EDO, EDI, qualified electronic signatures, software cash registers, and eTTN services built on Amazon S3 infrastructure with 3,500+ integrations.

Ownership category

akta.pro rank

Product category

Electronic Document Management Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

E-Signature & Digital Transaction Management (DTM) (HDAEAGAF)

akta.pro secondary industry

Document Creation & Office Suites (BPAMAMAD)

Keywords

• Electronic document management
• Electronic data interchange
• Qualified electronic signatures
• Software cash register
• Electronic transport waybills

Headquarters

HQ city

Kyiv

HQ country

Ukraine

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Subscription-based EDO Service: SaaS subscription model for electronic document management with tiered pricing plans (monthly/annual billing). Includes document signing, approval workflows, archive storage, and team collaboration features.
2. EDI Document Exchange: Transaction-based pricing for high-volume document exchange with retail networks and suppliers. Volume-based model based on document count.
3. Software POS (ПРРО): Monthly subscription fees for cloud-based cash register software with optional per-transaction fees, including fiscal receipt generation and tax authority reporting.
4. Qualified Electronic Signature (КЕП): Fees for cloud-based electronic signatures and seals, potentially bundled with document management subscriptions.

Pricing tiers

Go-to-market motion2 records

Distribution channels5 records

Marketing channels7 records

Core offering

VCHASNO SERVICE provides a cloud-based SaaS electronic document management (EDO) system that enables businesses to create, approve, sign, exchange, and archive documents online. The platform is built on Amazon S3 infrastructure and includes AI-powered document field recognition, qualified electronic signatures (KEP), retail EDI, electronic transport waybills (eTTN), software-based cash registers (PRRO), and HR document management modules, serving over 1.5 million Ukrainian companies.

Product overview

Vchasno is an ecosystem of interconnected digital services for Ukrainian businesses centered on electronic document management (ЕДО). The core product is Vchasno.EDO, a SaaS-based electronic document management system for creating, approving, signing, and archiving documents. Around this core, Vchasno offers specialized add-on modules: Vchasno.КЕП for qualified electronic signatures, Vchasno.EDI for retail document interchange, Vchasno.Каса for software-based cash registers and POS, Vchasno.ТТН for electronic transport waybills, Vchasno.Кадри for HR management, Vchasno.Звіт for SMB accounting, and Vchasno.Бізнес as a unified small business platform. Zakupivli.Pro provides procurement and auction functionality. The ecosystem serves over 1,500,000 companies with thousands of integrations to accounting systems like 1С.

Differentiator

Problem solved

Functional benefit

Brands

• Вчасно.КЕП (Vchasno.KEP): Cloud-based qualified electronic signatures and seals service
• Вчасно.Каса (Vchasno.Kasa)
• Вчасно.EDI
• Вчасно.ТТН
• Вчасно.Звіт (Vchasno.Zvit)
• Вчасно.Кадри (Vchasno Kadry)
• Вчасно.Бізнес (Vchasno.Business)
• Zakupivli.Pro

Products and services

• Vchasno.EDO Cloud-based SaaS electronic document management system enabling businesses to create, approve, sign, exchange, and store documents online. Supports internal/external documents, approval workflows, scenarios, templates, and mobile app signing.
• Vchasno.KEP Cloud-based qualified electronic signature (KEP) and seal service enabling secure document signing via mobile app with Face ID or fingerprint, web browser, or hardware token, with protected storage of electronic keys and passwords.
• Vchasno.Kasa Software-based cash register (PRRO) providing fiscal check issuance, tax authority reporting, sales analytics, inventory management, multi-location control via Device Manager, and integrated acquiring services (internet, Tap to Phone, POS terminal, QR code payments).
• Vchasno.EDI Electronic data interchange service for the retail sector enabling structured document exchange including orders, invoices, dispatch notifications, and reconciliation acts with retail networks and suppliers.
• Vchasno.TTN Official accredited provider of electronic transport waybills (eTTN) in Ukraine, enabling carriers and logistics companies to create, sign, and register electronic transport documents with mobile accessibility from any point in Ukraine.
• Vchasno.Zvit Platform for small and medium business management providing accounting, reporting, and business management tools.
• Vchasno.Kadry HR accounting module enabling paperless employee documentation, payroll management, and HR workflow automation.
• Vchasno.Business Comprehensive service combining multiple Vchasno solutions for daily small business operations including document management, accounting, and HR tasks.
• Zakupivli.Pro Platform for public and commercial procurement and auctions, integrated with Prozorro system for government and private sector purchasing.

Quantifiable outcome

• 30-50% time savings on document processing
• +5 more outcomes

Named customers21 records

Segments7 records

Ideal customer profiles6 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

AI capability2 records

Feature11 records

Partnerships

Six partnerships are on record, tiered core infrastructure, core, core integration, flagship and integration.

• Amazon S3core infrastructureTechnology or IntegrationCloud storage infrastructure provider for secure document storage. Vchasno uses Amazon S3 for reliable cloud storage of customer documents, enabling 24/7 access from any location.
• ProzorrocoreStrategic or Co-development PartnerUkrainian government electronic procurement system. Vchasno provides EDI and document management integration with Prozorro Market, enabling electronic contracts for public procurement.
• 1Ccore integrationTechnology or IntegrationAccounting system integration for document exchange. Vchasno provides certified connectors for 1C versions 7.7, 8.2-8.3, and 8.3 managed forms.
• Diia (Дія)core integrationTechnology or IntegrationUkrainian government mobile app for digital identity. Vchasno supports document signing via Diia.Pidpys (Diia.Signature) for convenient mobile-based authentication.
• Zakupivli.ProflagshipStrategic or Co-development PartnerEcosystem service for public and commercial procurement and auctions. Part of Vchasno Group ecosystem, enabling complete procurement workflow from tender to contract execution.
• MicrosoftintegrationTechnology or IntegrationOAuth2.0 authorization integration allowing users to sign in using Microsoft credentials, simplifying enterprise user onboarding.

Scale indicators18 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• M.E.Doc: One of the most entrenched Ukrainian electronic document management providers, M.E.Doc offers EDO, e-signatures, and reporting for SMBs and enterprises. Directly competes with Vchasno.EDO for counterparty-driven document exchange volumes.
• 1C:Document (1С:Документооборот): EDO module from the 1C ecosystem that dominates CIS accounting software. Competes with Vchasno in enterprises already standardized on 1C, while Vchasno's certified 1C connectors create a partner-competitor dynamic.
• Document.Online: Ukrainian EDO competitor explicitly named alongside Vchasno in industry award voting. Targets similar SMB and mid-market customers with electronic document exchange and qualified electronic signatures.
• Sonata (Соната): Long-standing Ukrainian electronic document and reporting platform. Competes with Vchasno on EDO, tax reporting, and accounting integrations for Ukrainian businesses.
• Paperless: Ukrainian electronic document and e-signature service targeting SMBs. Competes directly with Vchasno on price-sensitive segments of the Ukrainian EDO market.

Broad incumbents

• DocuSign: Global e-signature and Agreement Cloud leader. While not specifically tailored to Ukrainian compliance, DocuSign represents the international benchmark for e-signature/DTM and a potential long-term entrant threat as Ukraine integrates with EU digital frameworks.
• DocuWare: European-headquartered enterprise content management and document workflow provider. Comparable in document management, workflow automation, and signature/archive capabilities for mid-market and enterprise customers.
• Adobe Acrobat Sign: Adobe's enterprise e-signature solution bundled within Acrobat/Document Cloud. Comparable as a broad incumbent offering overlapping e-signature and document transaction management capabilities.
• Dropbox Sign (HelloSign): Dropbox-owned e-signature platform serving SMBs and prosumer segments. Comparable in target market tier and e-signature/DTM functionality, though lacking the EDI and local compliance depth of Vchasno.

Regional players

• Yousign: Leading European (French) qualified e-signature provider compliant with eIDAS. Comparable regulatory approach and SMB-to-mid-market positioning; useful peer for Vchasno's stated Central/Eastern Europe expansion ambitions.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat6 records

Key risks6 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/vchasno.service
• LinkedInlinkedin.com/company/vchasnoservice

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about VCHASNO SERVICE