Smart Office

What Smart Office does

Smart Office, operating as URVE Smart Office, is a Polish workplace-resource management software vendor developed by Eveo Sp. z o. o., headquartered in Kraków with a branch in Rzeszów. Founded in 2008, the company sells a modular platform that helps medium and large enterprises manage the physical resources of a hybrid-work office: desks, meeting rooms, parking spaces, employee lockers, visitors, miscellaneous assets, and digital signage. The platform spans five user interfaces — mobile apps (iOS/Android), a web app, a Microsoft Outlook plugin, a Microsoft Teams add-in, and 10-inch LOBO interactive touch panels — and is available as both SaaS and On-Premise deployments.

The technology stack is built around deep native integrations with the Microsoft 365 ecosystem (Outlook, Teams, Active Directory, Azure AD) plus Google Workspace, OKTA, KeyCloak, access-control systems (RFID/NFC/ACS), smart locker hardware from Metra, Gantner, and Lehmann, and parking/barrier infrastructure including license-plate recognition. This integration breadth, combined with 15+ years of continuous development and a flagship deployment of 3,200 desks and 120 touch panels at Santander Bank Polska, is the company's primary technical differentiator.

URVE Smart Office pursues a sales-led, enterprise-focused go-to-market with consultation-based selling, free demonstrations, and both direct sales and a global technology-integrator partner channel. Pricing is quote-based rather than publicly listed, reflecting modular packaging and deployment flexibility. The company serves more than 2,200 customer organizations including Santander Bank Polska, KONE, Aviva, PZU, and the Warsaw Stock Exchange, and is GDPR-compliant. The company is privately held, bootstrapped (no disclosed funding rounds), and operates with a 21-person team.

Name

Smart Office

Legal name

Eveo Sp. z o. o.

Website

https://smartoffice.expert

Company type

Private

Founded year

2008

Operating status

Operating

Headcount range

11–50 employees

Short description

Smart Office (URVE Smart Office), developed by Eveo Sp. z o. o. in Kraków, Poland, sells a modular subscription platform — desks, meeting rooms, parking, lockers, visitors, signage — that helps medium and large enterprises manage hybrid-work office resources via Microsoft 365, Google Workspace, and access-control integrations.

Ownership category

akta.pro rank

Product category

Workplace Management Software

NAICS

Software Publishers (5132), Computer Systems Design and Related Services (54151)

SIC

Services-Prepackaged Software (7372)

akta.pro industry

PRIMARYBPAEAIAA

Managed Workplace Services (DaaS/Workplace-as-a-Service)

Business & Public Services/IT & Digital Services (Managed Services, Systems Integration)/Digital Workplace & End-User Computing Services

SECONDARYIMAIALAK

Workplace Technology & Smart Office Support (Room Booking Systems, IT/AV Liaison)

Industrials, Manufacturing & Construction/Industrial Services & Facility Operations/Facility Operations Support Services (Mailroom/Reception/Catering/Workplace Services)

SECONDARYBPABAGAG

Smart Building Software Platforms (IWMS/CAFM Integration, Digital Twin, Command Center)

Business & Public Services/Facilities Management & Building Services/Building Automation, Energy Management & Smart Building Services

Keywords

• Workplace management software
• Desk booking system
• Conference room reservation
• Parking management software
• Visitor management system

Headquarters

HQ city

Kraków

HQ country

Poland

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales

Revenue model

1. Software Subscriptions: URVE Smart Office is offered as a modular system where organizations can select components that best fit their needs. The system is available as SaaS (cloud) or On-Premise deployment. Pricing is quote-based, tailored to organizational size and selected modules.

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

URVE Smart Office is a modular office resource management platform that lets enterprises reserve desks, conference rooms, parking spaces, employee lockers, miscellaneous assets (company cars, AV equipment, acoustic booths), and manage visitors via mobile, web, Outlook, Teams, and touch panel interfaces. The platform is offered as either SaaS (cloud) or On-Premise deployment and integrates with Microsoft 365, Google Workspace, Active Directory/Azure AD, access control systems, parking barriers, and electronic locker hardware. It is sold on a quote-based subscription model to medium and large organizations managing hybrid and flexible workplace programs.

Product overview

URVE Smart Office is a modular platform for managing office spaces and resources, founded on the 'everything in one application' philosophy since 2008. The platform is built around a core suite of reservation modules: URVE Smart Desk for desk/hot-desk booking, URVE Smart Room for conference room management, and URVE Smart Park for parking space allocation. These core modules are complemented by specialized add-ons including URVE Smart Locker for employee locker management, URVE Smart Guest for visitor registration and e-reception, URVE Smart More for flexible resource booking, and URVE Smart Digital Signage for multimedia displays. The hardware portfolio includes LOBO Interactive Panels for touch-based room booking and URVE Smart Cube control panels. URVE Eco Track provides sustainability monitoring. The system is available as SaaS (cloud) or On-Premise deployment and offers five user interfaces: mobile app, web app, Microsoft Outlook plugin, touch screens, and info kiosks.

Differentiator

Problem solved

Functional benefit

Brands

• URVE Smart Desk: Desk reservation and hot-desking management system for hybrid work environments
• URVE Smart Room
• URVE Smart Park
• URVE Smart Locker
• URVE Smart More
• URVE Smart Guest
• URVE Smart Digital Signage
• URVE Eco Track
• LOBO Panel
• URVE Smart Cube

Products and services

• URVE Smart Desk
• URVE Smart Room
• URVE Smart Park
• URVE Smart Locker
• URVE Smart More
• URVE Smart Guest
• URVE Smart Digital Signage
• URVE Eco Track
• LOBO Interactive Panel
• URVE Smart Cube

Quantifiable outcome

• 3200 desks managed by the system at Santander Bank Polska
• +2 more outcomes

Named customers7 records

Segments5 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration10 records

AI capability1 record

Feature10 records

Partnerships

Nine partnerships are on record, tiered core and supporting.

• Microsoft (Microsoft 365, Outlook, Teams, Active Directory, Azure AD)coreTechnology or IntegrationURVE Smart Office has deep integration with Microsoft ecosystem. Desk and room reservations can be made directly from Outlook and Teams. Calendar synchronization and resource availability in real-time. Notifications and reminders via MS Teams. Automatic assignment of permissions based on roles and locations via Active Directory/Azure AD. User authentication via Microsoft 365 login. Microsoft Teams add-in available.
• Google (Google Workspace)coreTechnology or IntegrationURVE Smart Office integrates with Google Workspace for calendar synchronization and booking management. Supports Google Workspace users and calendar integration.
• Access Control System Vendors (ACS, RFID, NFC)coreTechnology or IntegrationIntegrates with access control systems to link reservations with access cards (building, floor, room). Supports physical barriers including doors, gates, and turnstiles. Entry history and registry. Supports RFID, MIFARE, NFC standards.
• Smart Locker Manufacturers (Metra, Gantner, Lehmann)coreTechnology or IntegrationURVE Smart Locker works with physical electronic locks from Metra, Gantner, and Lehmann manufacturers. Supports PIN codes, RFID cards, and mobile app access. Automatic locker release after reservation ends.
• Parking System VendorscoreTechnology or IntegrationIntegration with parking management systems including barriers and entry control. Assigns parking spaces based on schedules or rules. Entry via QR code, license plate recognition (LPR), or RFID card. Synchronization with elevators and floor access control. Guest and external vehicle registration.
• Digital Signage and BMS VendorssupportingTechnology or IntegrationIntegrates with digital signage and building management systems (BMS) for displaying resource availability on office screens, custom content delivery, and alarm communications. Compatible with various screen types and supports LOBO touch panels.
• OKTAsupportingTechnology or IntegrationURVE Smart Office integrates with OKTA for identity management and single sign-on authentication.
• KeyCloaksupportingTechnology or IntegrationURVE Smart Office supports KeyCloak for user authentication and identity management.
• Roger Access ControlsupportingTechnology or IntegrationURVE Smart Office integrates with Roger access control system for door and barrier management.

Scale indicators6 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• FM:Systems: FM:Systems offers workplace management and IWMS solutions including space management, desk and room booking, and analytics. It is a direct peer to URVE Smart Office serving enterprise and higher-education customers with hybrid-work needs.
• OfficeSpace Software: OfficeSpace Software offers a workplace management platform covering desk booking, room scheduling, wayfinding, and space analytics. It is a direct peer to URVE Smart Office with a similar modular approach serving hybrid-work enterprises.
• Envoy: Envoy provides visitor management, desk booking, and room scheduling, with deep integrations into Microsoft Teams and Slack. It competes head-to-head with URVE Smart Office on visitor management (Smart Guest) and desk booking (Smart Desk) for mid-market and enterprise customers.
• YAROOMS: YAROOMS offers desk booking, room scheduling, and workplace analytics with Microsoft 365 and Google Workspace integrations. As a European-headquartered vendor with comparable scope, it is a direct peer to URVE Smart Office in the regional mid-market segment.
• iOFFICE: iOFFICE delivers an Integrated Workplace Management System (IWMS) covering space management, desk and room booking, maintenance, and visitor management. It is a direct peer to URVE Smart Office operating in the workplace resource management category for enterprise customers.
• Smartway2: Smartway2 provides workspace scheduling software including desk booking, room booking, and visitor management with Outlook and Microsoft 365 integrations. It is a direct peer to URVE Smart Office for hybrid-work enterprise deployments.
• Robin: Robin is a workplace experience platform offering desk booking, room scheduling, and visitor management with Microsoft 365 and Google Workspace integrations. It is the closest direct peer to URVE Smart Office, targeting the same hybrid-work enterprise use cases with comparable modular SaaS delivery.
• Condeco: Condeco is a global workplace scheduling and space management vendor specializing in meeting room booking, desk booking, and workspace analytics. It is a direct peer to URVE Smart Office with a comparable Microsoft Outlook/Teams integration story and enterprise focus.

Broad incumbents

• Microsoft (Teams/Outlook Workplace features): Microsoft Teams and Outlook include native desk and room booking features tied to Microsoft 365. As a broad incumbent with bundled capabilities and deep enterprise reach, Microsoft represents both the platform URVE Smart Office integrates with and the largest competitive threat to its standalone value proposition.
• Cisco Webex (Workplace): Cisco Webex is a broad collaboration incumbent whose Workplace offering includes room booking and desk reservation features integrated with Webex devices and Microsoft 365. It is a broad incumbent peer rather than a specialist, competing on parts of URVE Smart Office's functionality from a much larger platform.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/urve-smart-office

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Smart Office