XA

What XA does

XA Document Solutions B.V. is a privately held Dutch document solutions company headquartered in Amersfoort, Netherlands, operating as an exclusive mono-branded Gold Partner of Xerox since 1993. The company sells, leases, and supports Xerox multifunctionals (AltaLink, VersaLink) and production printers (PrimeLink, Versant, Baltoro, Iridesse), and wraps the hardware with proprietary and partner software including XA Cloudprint (cloud-based print management), XA Digitale Postkamer (intelligent document capture and mailroom with OCR-driven classification), XA DMS (Microsoft 365 / SharePoint add-in), and XA Anonymization (ZyLAB-powered GDPR redaction SaaS). It is part of the Document House Group, which includes multiple Dutch trade names under the same holding.

XA monetizes the portfolio through four intertwined streams: Xerox hardware sales and multi-year leases (entry-level VersaLink B605 from €56/month, high-end AltaLink C8270 from €234/month), Managed Print Services with no-contract flexibility and remote monitoring via Xerox Device Agent, subscription-based proprietary software (XA DMS is freemium via Microsoft AppSource), and professional services/consultancy for document workflow optimization. Go-to-market combines enterprise field sales with a direct sales team led by a Commercial Director (Martijn Jansen), inside sales, a webshop (xds.nl) for supplies, and a partner referral network including IT firm NextGen Workspace. The customer base spans large enterprises (Arval Benelux across ~50 countries, Bergman Clinics), mid-market legal and accountancy firms, SMBs, Dutch municipalities, and education institutions (XA Edu vertical), with vertical expertise in government compliance workflows (AVG/GDPR anonymization, digital mailroom) serving as a key differentiator against generalist resellers.

Name

XA

Legal name

XA Document Solutions B.V.

Website

https://xa.nl

Company type

Private

Founded year

1993

Operating status

Operating

Headcount range

101–250 employees

Short description

XA Document Solutions is a Dutch Gold Partner of Xerox, founded in 1993 and headquartered in Amersfoort, selling and supporting Xerox multifunctionals and production printers alongside proprietary software (cloud print, digital mailroom, M365 DMS, anonymization) for Dutch enterprises, government, education, legal, and SMB customers.

Ownership category

akta.pro rank

Headquarters

HQ city

Amersfoort

HQ country

Netherlands

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Xerox Hardware Sales: XA sells and leases Xerox multifunctional printers (Xerox VersaLink and AltaLink series) and production printers. Revenue is generated through one-time hardware sales and leasing arrangements. The company also sells supplies such as toners, ink, and paper.
2. XA Managed Print Services (MPS): Full management of a customer's print environment, including remote monitoring, automatic supplies delivery, and service support. No contract required, offering flexibility. XDA software monitors machines and sends usage data to XA for proactive management.
3. Software Solutions and Licensing: Revenue from proprietary software platforms including XA DMS (Microsoft 365 add-in), XA Cloudprint, XA Digitale Postkamer, and anonymization services. XA DMS requires registration and a subscription after free installation via Microsoft Office Store. Additional integrations with third-party software (iXware, ZyLAB, etc.) are offered.
4. Professional Services and Consultancy: XA provides service and consultancy to optimize customer information processes. This includes hardware and software installation, workflow consulting, and digital transformation advisory. Consultants combine hardware, software, and process knowledge.
5. Supplies Sales: Sale of Xerox supplies including toners, ink cartridges, paper, and accessories through the XDS webshop.

Pricing tiers

Go-to-market motion2 records

Distribution channels5 records

Marketing channels6 records

Core offering

XA Document Solutions B.V. is a Dutch Xerox Gold Partner that sells, leases, and supports Xerox multifunctional and production printers, and complements them with proprietary software (XA Cloudprint, XA DMS, XA Digitale Postkamer, anonymization) plus managed print services, document management, and consultancy for organizations in the Netherlands.

Product overview

XA is a Dutch document solutions company (Document professionals) that operates as a Gold Partner of Xerox, established in 1993. The company's product portfolio centers on Xerox hardware (multifunctionals and production printers) complemented by proprietary and third-party software solutions. Hardware offerings include Xerox AltaLink and VersaLink multifunctionals for office environments, and production printers (PrimeLink, Versant, Baltoro, Iridesse) for graphic applications. Software solutions include the XA Digitale Postkamer (intelligent document capture and mailroom), XA dms (Microsoft 365/SharePoint document management add-in), XA Cloudprint (cloud printing), and XA Managed Print Services (cross-brand MPS). Additional offerings include Xerox Workplace Suite, the ConnectKey app platform, XA anonymization software, and various ConnectKey apps for scanning, secure printing, and ID processing. Services include hardware installation, software integration, managed services, and consultancy. In January 2025, XA Flow (workflow automation subsidiary) was transferred to Connect Stuff, allowing XA to focus on core document solutions.

Differentiator

Problem solved

Functional benefit

Brands

• XA Flow: Workflow automation and software integration platform (activities transferred to Connect Stuff in January 2025)
• XA Cloudprint
• XA Digitale Postkamer
• XA dms
• XA Managed Print Services

Products and services

• Xerox AltaLink Multifunctionals High-end A3/A4 color and monochrome multifunction printers with ConnectKey technology for enterprise workplaces, featuring speeds up to 70 ppm, scan speeds up to 141 ppm, and Common Criteria certified security.
• Xerox VersaLink Multifunctionals Mid-range A3/A4 multifunction printers with ConnectKey technology featuring IT-free installation, 5-inch touchscreen, cloud connectivity, and print resolution of 1200 x 2400 dpi for workgroups and small businesses.
• Xerox PrimeLink Production Printers Production printers including PrimeLink C9065/C9070 (65-70 ppm color) and PrimeLink B9100 series (100-136 ppm) for high-volume graphic and commercial printing with large media formats up to 660mm.
• Xerox Versant Production Printers Versant 280 (80 ppm) and Versant 4100 (100 ppm) production printers with Ultra HD Resolution and Automated Color Quality Suite for high-quality short runs and personalized printing.
• Xerox Baltoro High-volume production printer with up to 300 A4 prints per minute (18,000/hour), 1200 x 1200 dpi quality, and monthly volume capacity of 750,000 to 3,000,000 pages.
• Xerox Iridesse Production printer with 120 ppm speed supporting 52-400 gsm media weights, special toners including metallic effects, and Fiery color management for premium graphic applications.
• XA Digitale Postkamer (Digital Mailroom) Intelligent Capturing and Input Management solution that automatically classifies incoming documents (paper or digital), extracts metadata using OCR, validates data, and exports to connected systems including CRM, ERP, and document management systems.
• XA DMS (Document Management System) Microsoft 365 add-in for Office and Outlook that enables saving emails, attachments, and files directly into SharePoint/OneDrive with metadata and required properties for accurate classification and easy retrieval.
• XA Cloudprint Cloud-based print solution that eliminates local print servers, reduces costs by up to 50%, and provides secure centralized print management with automatic driver updates and print-from-anywhere capabilities.
• XA Managed Print Services (MPS) Complete management of customer print environments across all major printer brands (Xerox, HP, Lexmark, Canon, Ricoh, Konica Minolta) using Xerox Discovery Agent software to remotely monitor printer supplies and automatically deliver consumables.
• Xerox Workplace Suite Complete software platform for authentication, security, cost control, and mobility. Includes pull/follow-me print workflows, card/badge authentication, mobile printing, consolidated fleet reporting, and print rules to reduce volume and costs.
• XA Anonymization Software (ZyLAB ONE) Cloud-based anonymization/redaction SaaS that automatically identifies and redacts personal data in emails, PDFs, and documents using text mining technology. Documents are processed in Amsterdam datacenter with two-factor authentication and audit trail.
• Service & Consultancy Advisory services for optimizing information processes, combining smart software, powerful Xerox machines, and years of expertise to simplify daily work, manage information efficiently, improve document security, and increase productivity.
• Hardware Installation Services Professional installation and configuration of Xerox multifunctionals including standard printing, copying, scanning, advanced apps, management, and authentication capabilities.

Quantifiable outcome

• Cost reduction: XA Cloudprint can halve or eliminate traditional print server costs, which can reach €400/month for 1-3 multifunctionals, translating to thousands of euros annually.
• +4 more outcomes

Named customers14 records

Segments6 records

Ideal customer profiles6 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration21 records

AI capability9 records

Feature6 records

Partnerships

Six partnerships are on record, tiered core and minor.

• Connect StuffcoreStrategic or Co-development Partner · 30 January 2025Connect Stuff acquired the XA Flow activities from XA Document Solutions B.V. on January 30, 2025. This strategic transaction enabled XA to focus entirely on its core activities as a Xerox Gold Partner, while Connect Stuff strengthened its position as a specialist in software integrations and process automation. Existing XA Flow customers continue to receive support through Connect Stuff.
• Xerox (Nederland) BVcoreChannel Partner/ Reseller/ Distributor · 1 January 1993XA is an exclusive mono-branded Gold Xerox Partner since 1993. As a Gold Partner, XA sells, implements, and supports the full Xerox portfolio including VersaLink, AltaLink, and production printers. Together XA and Xerox represent more than 75 years of combined experience in the print industry. Xerox provides training, marketing support, and access to technology roadmaps. XA represents Xerox in the Dutch market with deep vertical expertise.
• NextGen WorkspaceminorImplementation/ SI/ Consulting PartnerNextGen Workspace is an IT partner co-located with XA at the Amersfoort office (Maanlander 39) since late 2024. They provide first-line support and implementation of Xerox print and scan multifunctionals for XA's customers. NextGen Workspace specifically recommends Xerox printers to their managed services clients, noting significantly fewer failures and security issues compared to competing brands.
• XeroxcoreTechnology or IntegrationXerox provides the hardware platform (multifunctionals, production printers), ConnectKey technology, cloud services integration (Google Drive, OneDrive, Dropbox), mobile printing (AirPrint, Mopria, Google Cloud Print), and security technologies. Xerox's ongoing innovation in print technology, security, and cloud connectivity forms the foundation of XA's product portfolio.
• Stichting NextxyzminorOthersXA is the initiator of Stichting Nextxyz, owner of the sailing boat 'The NEXT' in the Mumm 36 class. XA organizes sailing events and networking with customers and prospects through this sponsorship arrangement. The sailing activity is used for client relationship building and team development.
• Document House Group (Parent)coreOthersXA Document Solutions B.V. is part of Document House Group, a Dutch holding company. Trade names include XA Document Solutions, The Network Company, XA Group, XAFlow, XA Graphic Solutions, XA-Ware, Document House Midden en Zuid West Nederland, and Document House Nederland. The parent structure provides organizational scale and brand diversity across the Netherlands.

Scale indicators3 records

Recent moves7 records

Expansion highlights5 records

Broad incumbents

• OpenText (Documentum / InfoArchive): OpenText is a global enterprise content management vendor that integrates with XA's Digital Postkamer as an export destination. It represents a broader incumbent in document management that XA partners with and partially competes against for ECM and digital transformation deals.

Direct peers

• Konica Minolta Business Solutions Nederland: Konica Minolta is a direct competitor in the Dutch market with multifunctionals, production printers, and managed print services, including its own workflow automation and document management software.
• Ricoh Nederland: Ricoh is one of the largest global MPS and document solutions providers, with direct operations in the Netherlands offering multifunctionals, managed print services, and workflow software — directly competing with XA across verticals.
• HP Nederland (HP MPS): HP is a major manufacturer of multifunctionals and a leading managed print services provider globally with a direct Dutch presence, competing with XA in hardware sales, MPS, and digital workflow.
• Kyocera Document Solutions Nederland: Kyocera sells multifunctionals and production printers and offers managed print services in the Netherlands, frequently competing with XA in mid-market and education/government segments.
• Lexmark Netherlands: Lexmark is a direct competitor in MPS and enterprise print, with channel partners in the Netherlands offering comparable hardware and managed services to XA's customer base.
• Canon Nederland: Canon offers a comparable portfolio of multifunctionals, production printers, and managed document services in the Netherlands, serving enterprise and SME customers with a similar go-to-market to XA.

Emerging players

• DocuWare: DocuWare is a cloud-based document management and workflow automation platform with Dutch channel partners. It competes with XA's XA Digitale Postkamer and XA DMS offerings in intelligent document capture and digital filing.
• Brother Nederland: Brother sells multifunctionals and print solutions targeting SMBs in the Netherlands, providing an alternative to XA's Xerox-branded offering with comparable managed print and supply services.

Regional players

• Groenewout Document Solutions (peer/parent-company adjacent): Other Dutch regional Xerox dealers and independent document solutions providers that compete with XA in specific Dutch provinces or verticals. Comparable in offering portfolio and customer base (SMB and mid-market enterprise).

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/xa

Compliance7 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Subsidiaries1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about XA