What MDI Cloud does

MDI Cloud is a UK-based SaaS provider of a document management and intelligent document processing (IDP) platform, headquartered in Hull. The platform is built on Amazon Web Services infrastructure with UK data residency for UK clients and combines a document repository, no-code workflow automation, e-forms, digital signing, collaboration tools, and AI-powered data extraction. Its core differentiation is a proprietary private AI engine with an embedded large language model that operates entirely within the customer's environment, supporting OCR (95%+ accuracy), classification of unstructured documents, field extraction (up to 98% accuracy on IDP), automated redaction, and natural language querying for summarisation and analysis.

The platform is sold as a horizontal product with dedicated modules for contracts, compliance, document discovery, HR, finance, work order management, ESG, and health & safety, supported by pre-built integrations into Microsoft 365, Sage, Workday, Oracle, SAP, and Salesforce. MDI Cloud's go-to-market is sales-led, with direct enterprise outreach supplemented by a three-tier partner program (Referral, Co-Sell, Reseller) and content/SEO demand generation. Revenue is generated primarily through monthly SaaS subscription licences with 30-day payment terms and annual price reviews capped at 8%, with usage-based monetisation on AI tokens and billable professional services for implementation and data extraction. Customers include NHS England, Rolls-Royce, Siemens, Cadent Gas, Belron, ITP Aero, TOOTBus, and St Johns Ambulance, with the company citing 300+ customer organisations and 15,000+ users. The company is privately held with no disclosed funding rounds, parent company, or management team in publicly available materials.

Name

MDI Cloud

Legal name

MDI Cloud

Website

https://mdicloud.co.uk

Company type

Private

Operating status

Operating

Headcount range

1–10 employees

Short description

MDI Cloud is a UK-based SaaS platform providing intelligent document processing, workflow automation, and private AI-powered data extraction to enterprise and mid-market customers. It serves regulated industries including healthcare, aerospace, utilities, and automotive services via a horizontal document management suite.

Ownership category

akta.pro rank

Product category

Intelligent Document Processing & Document Management Software

NAICS

Software Publishers (5132), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182)

SIC

Services-Prepackaged Software (7372), Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

MDM Platforms (Customer/Product/Supplier/Location) (HDAEADAA)

akta.pro secondary industry

Data Security & Access Governance for Data (Entitlements/Policy Enforcement) (HDAEADAH)

Keywords

• Intelligent document processing
• Document management software
• Workflow automation platform
• Contract lifecycle management
• Compliance management software

Headquarters

HQ city

Kingston upon Hull

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Infrastructure, Personnel, Operations, Marketing or Sales

Revenue model

1. SaaS Subscription Licensing: MDI Cloud operates as a SaaS subscription service with monthly invoicing in advance. The license grants limited, non-exclusive, non-transferable rights to access the Service through the Internet. Payment terms are 30 days from invoice date. Annual price reviews occur on 1st April with potential increases of up to 8% per year.
2. AI Token Usage: Usage limits on AI tokens for document querying and OCR are subject to pricing and package details in Appendix A. Customers can contact support to adjust usage limits.
3. Professional Services: Product installation, configuration, and training are not included in standard product support but are available and may be billable at supplier's discretion. Data extraction and return services upon termination are subject to professional service charges based on data size and complexity.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels4 records

Core offering

MDI Cloud is a SaaS-based Business Data Management Platform that turns everyday files into connected, intelligent data. It provides a unified hub for document management, AI-powered Intelligent Document Processing, workflow automation, e-forms, digital signing, redaction, and compliance across contract, HR, finance, work order, ESG, and health and safety use cases. The platform is built on AWS infrastructure with a private embedded LLM that processes data entirely within the customer's secure environment without external calls.

Product overview

MDI Cloud is a SaaS-based Business Data Management Platform that operates as a unified platform with multiple integrated modules and features. At its core is the MDI Cloud Platform, a document management and intelligent document processing (IDP) engine that turns unstructured files into connected, actionable data. Built-in AI capabilities (private LLM, NLP, pattern recognition) power the IDP module, which feeds data into industry-specific solutions including Contract Management, Compliance Management, Document Discovery, HR Document Management, Finance Process Automation, Work Order Management, ESG Management, Health & Safety Management, and Virtual Data Workbench. Key platform features — Workflow Automation, Auto Folders, Digital Signing, Collaboration, E-Forms, Upload or Connect, Redaction, and the AI Assistant — are available as native capabilities across all modules. Data is hosted on AWS with end-to-end encryption (AES-256).

Differentiator

Problem solved

Functional benefit

Products and services

• MDI Cloud Platform SaaS-based Business Data Management Platform that turns everyday files into connected, intelligent data, providing a unified hub for document management, workflow automation, AI-powered data extraction, and compliance management across multiple business functions.
• Intelligent Document Processing (IDP) AI-powered document processing solution that automates upload, classification, data extraction, validation, routing, and search across invoices, contracts, purchase orders, HR forms, and scanned records. Achieves up to 98% accuracy out of the box and integrates with ERP, CRM, and accounting systems via ready-made connectors including SAP and Salesforce.
• Contract Management Centralised contract hub with automated workflows, version control, smart search, tagging, and renewal reminders, managing the full contract lifecycle from creation and approval routing through digital signatures to renewal tracking.
• Compliance Management Compliance tracking and document management software that automates policy approvals, certification renewals, audit tracking, and retention management, with version control, instant search, proactive alerts, and full audit trails to keep organisations audit-ready.
• Document Discovery Smart search and document discovery platform enabling full-text search across all documents including scanned PDFs and handwritten notes, with AI-driven smart tagging, version control, secure document hub, and seamless integration with existing business systems.
• HR Document Management Centralised employee records management covering contracts, training logs, performance reviews, and policy acknowledgements, with automated onboarding workflows, reminders for key HR deadlines, and role-based access controls for sensitive HR data.
• Finance Process Automation Finance document hub automating invoice approvals, data extraction, and supplier validation, extracting financial data into structured tables, integrating with ERP and accounting systems, and providing audit-ready tracking of all financial document actions.
• Work Order Management Automated work order workflows routing tasks, triggering approvals, and tracking progress from request to completion, with real-time status visibility, automated alerts, smart search and tagging, and secure role-based access with full audit trails.
• Environmental Social Governance (ESG) Management ESG data management and reporting hub that captures, organises, and reports on ESG documentation, automates extraction of ESG data into structured tables, tracks Scope 1/2/3 emissions, diversity metrics, and waste reports, with automated alerts for compliance deadlines.
• Health & Safety Management Health and safety documentation management platform centralising risk assessments, incident reports, safety procedures, and training records, digitising inspections with smart forms, automating incident reporting workflows, and sending reminders for training renewals and compliance deadlines.
• Virtual Data Workbench Dedicated workspace for drag-and-drop analysis of large volumes of documents with AI-assisted summarisation, redaction, and data extraction, providing centralised data analysis, advanced search and filtering, automated extraction, and secure collaboration with full audit trails.

Quantifiable outcome

• 80% reduction in manual work through AI-driven document processing
• +3 more outcomes

Named customers8 records

Segments8 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

AI capability8 records

Feature10 records

Partnerships

Six partnerships are on record, tiered core and minor.

• Amazon Web Services (AWS)coreTechnology or IntegrationMDI Cloud is hosted on AWS infrastructure with data hosted in local regional AWS data centres. UK client data is stored in UK data centres. The platform uses AWS's cross-region replication capabilities for data redundancy and availability.
• Microsoft 365coreTechnology or IntegrationMDI Cloud integrates seamlessly with Microsoft 365 to automate what happens next in document workflows. Customers can connect MDI Cloud with their existing Microsoft ecosystem.
• SagecoreTechnology or IntegrationMDI Cloud integrates with Sage accounting software to automate finance workflows and connect document data with financial systems.
• WorkdaycoreTechnology or IntegrationMDI Cloud integrates with Workday HR and financial management software to automate HR document workflows and connect employee data.
• OraclecoreTechnology or IntegrationMDI Cloud integrates with Oracle systems to automate enterprise workflows and connect document data with Oracle-powered business systems.
• Prospect Global Ltd (Sopro)minorGTM or Marketing PartnerDigital marketing agent appointed to conduct marketing activity on behalf of MDI Cloud. Reg. UK Co. 09648733, registered with ICO (ZA346877). Contact: [email protected].

Scale indicators7 records

Recent moves6 records

Expansion highlights6 records

Broad incumbents

• Box: Box is a larger, public cloud content management and collaboration platform with embedded AI (Box AI) for document summarisation and extraction. It targets the same horizontal SaaS buyer and competes via broader scale and integrated collaboration features.
• Microsoft (SharePoint / Syntex): Microsoft SharePoint and SharePoint Syntex are the default enterprise document management and IDP stack, tightly integrated with Microsoft 365 — already in MDI Cloud's integration catalogue. As a broad incumbent they represent both a competitor and a go-to-market anchor for MDI Cloud.

Emerging players

• Ephesoft: Ephesoft provides AI-driven intelligent document processing focused on financial services, government, and healthcare — a specialist IDP alternative to MDI Cloud's IDP module, with overlapping NLP and extraction capabilities.

Direct peers

• Tungsten Automation (formerly Kofax): Kofax/Tungsten Automation is a long-standing intelligent automation and document processing platform serving finance, supply chain, and customer service — directly competing with MDI Cloud's Finance, Compliance, and Work Order modules at enterprise accounts.
• Laserfiche: Laserfiche offers cloud content management, intelligent document processing, workflow automation, and e-forms — overlapping almost module-for-module with MDI Cloud's Contracts, Compliance, HR, and Finance solutions, and competing for similar regulated-industry buyers.
• ABBYY: ABBYY is a specialist IDP and OCR vendor whose document capture and extraction technology competes head-on with MDI Cloud's IDP engine, often deployed alongside ERP/CRM platforms in finance and shared-services functions.
• DocuWare: DocuWare provides cloud document management and workflow automation for mid-market and enterprise, with Intelligent Document Processing for invoice/contract capture. It is the closest direct competitor in MDI Cloud's horizontal-document-management and IDP niche, with comparable partner-led GTM.
• Hyland (OnBase / Alfresco): Hyland's OnBase and Alfresco platforms provide enterprise content management, workflow, and IDP. They are established competitors in regulated sectors (healthcare, government, financial services) that overlap with MDI Cloud's NHS-style regulated buyer wins.
• M-Files: M-Files is an AI-driven information management platform covering document management, contract lifecycle, and process automation — a directly overlapping product set targeting similar enterprise and mid-market buyers with similar SaaS delivery and integration story.

Others

• Hyperscaler IDP (AWS Textract / Azure AI Document Intelligence / Google Document AI): Hyperscaler-native IDP services offer embedded OCR, extraction, and classification as consumable cloud APIs. They represent both a competing approach (build-vs-buy) and a partnership vector for MDI Cloud's AWS-hosted architecture.

Market position

Strengths5 records

Weaknesses4 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/mdi-cloud

Compliance6 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about MDI Cloud