UltraCamp

What UltraCamp does

UltraCamp LLC operates a cloud-based software-as-a-service platform purpose-built for summer camps, retreat centers, and youth programs in the United States. Founded in 1995 in Niles, Michigan, and commercially launched in October 1999, the company has concentrated exclusively on camp management for over 25 years, offering a single integrated system that consolidates registration, payments, health tracking, staff applications, donor management, communications, on-site operations, and analytics. The platform is built on SQL Server 2019 and Windows Server 2019 infrastructure, supports English/Spanish/French/Korean interfaces, and exposes a documented API to enterprise customers under formal API License Terms.

The product comprises core modules (Online Registration, Online Payment, Health Management, Finance Management, Communication Management, Donor Management, Session Management, Staff Management, Analytics & Reporting, On-Site Management, and User Experience) and add-on modules (Conference & Retreat, Point of Sale, and SmugMug photo/video integration). Partnerships with TrueHire (integrated background checks), SmugMug (photo sharing and sales), and Daxko (data portability) extend platform functionality. The company maintains PCI DSS posture for payment processing (via tokenized iframe, with no card data stored on UltraCamp systems) and HIPAA-aligned handling for camper health information, reflecting the compliance realities of camp operations.

UltraCamp monetizes through a three-tier monthly subscription: Basic ($275/month for up to 500 individuals), Advanced ($475/month for 1,250 individuals), and Enterprise ($975/month for 3,500 individuals), plus per-person overage fees of $6/$4/$2 respectively. The pricing structure includes "Rainy Day Protection" (customers pay only for actual usage subject to a minimum monthly fee), giving the vendor exposure to client growth via a usage-based component. Distribution is exclusively direct sales using a consultative 15-30 minute discovery call followed by a tailored demonstration; marketing is content-led (blog, newsletter, webinars, social) with partnerships into the American Camp Association and camp-industry media. The company is privately held, bootstrapped with no disclosed external funding, and operates an affiliated nonprofit, the UltraCamp Foundation, that funds camp-access grants in the United States.

Name

UltraCamp

Legal name

UltraCamp LLC

Website

https://ultracampmanagement.com

Company type

Private

Founded year

1995

Operating status

Operating

Headcount range

11–50 employees

Short description

UltraCamp provides cloud-based management software for US summer camps, retreat centers, and youth programs, integrating online registration, payment processing, health management, staff applications, donor management, and reporting via tiered monthly subscriptions.

Ownership category

akta.pro rank

Product category

Camp Management Software

NAICS

Educational Support Services (61171)

SIC

Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro industry

PRIMARYEDAMALAA

Multi-Activity Enrichment Camps (Academic + Arts + Sports)

Education/Supplemental & Enrichment Programs (Arts, STEM, Language)/Summer & Holiday Enrichment Camps (Multi-Activity, Academic)

SECONDARYEDAMALAB

Academic Enrichment Camps (General Studies)

Education/Supplemental & Enrichment Programs (Arts, STEM, Language)/Summer & Holiday Enrichment Camps (Multi-Activity, Academic)

Keywords

• Camp management software
• Online registration systems
• Payment processing software
• Youth program management
• Retreat management software

Headquarters

HQ city

Niles

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. Subscription SaaS Licensing: Monthly subscription model with three tiers (Basic $275/month, Advanced $475/month, Enterprise $975/month) based on number of individuals registered per year. Additional per-person charges apply when exceeding tier limits. Revenue is recurring from annual/monthly subscription fees with land-and-expand dynamics as camps grow.
2. Per-Person Overage Fees: Usage-based overage charges when customer exceeds included individual counts: $6/person (Basic), $4/person (Advanced), $2/person (Enterprise). This creates a consumption-based revenue component that scales with customer growth.
3. Add-On Modules: Retreat & Conference management and Point of Sale systems available as included features in higher tiers or potentially as add-on purchases for Basic tier.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels6 records

Core offering

UltraCamp is a cloud-based SaaS platform that helps summer camps, retreat centers, and conference facilities run their operations. The platform consolidates online registration, payment processing, health management, staff applications, donor management, communication, on-site operations, analytics, and reporting into a single integrated system. It also offers add-on modules for Conference & Retreat management and Point of Sale. The UltraCamp Foundation, an affiliated nonprofit, provides grants to qualifying camps in the United States.

Product overview

UltraCamp is a unified all-in-one summer camp management software platform with a modular architecture. The core platform encompasses Online Registration, Online Payment, Health Management, Finance Management, Communication Management, Donor Management, Session Management, Analytics & Reporting, User Experience, On-Site Management, and Staff Management modules. Add-on modules include Conference & Retreat management and Point of Sale (camp store), plus a SmugMug Photo/Video Integration. The platform is designed to serve camps of all sizes with tiered pricing (Basic, Advanced, Enterprise) that scales from 500 to 3,500+ individuals per year. The UltraCamp Foundation is a separate social impact program providing grants to qualifying camps.

Differentiator

Problem solved

Functional benefit

Products and services

• UltraCamp Camp Management Software An all-in-one cloud-based SaaS platform for summer camps, retreat centers, and conference facilities. The platform provides online registration, payment processing, health management, staff applications, communication tools, donor management, on-site operations, analytics, and reporting in a single integrated system. Sold via three subscription tiers (Basic at $275/month for 500 individuals, Advanced at $475/month for 1,250 individuals, Enterprise at $975/month for 3,500 individuals), with usage-based overage fees above tier limits.
• Conference & Retreat Management Add-On An add-on module within the UltraCamp platform for managing group bookings, conference facilities, and retreats. Features calendar views, automatic contract generation, reservation copying for recurring groups, meal scheduling, data analytics, and variable pricing. Targeted at retreat centers and conference facilities.
• Point of Sale Add-On A camp store POS module with barcode scanning, inventory control, store account charging, instant store deposits, customizable register buttons, and a tablet-friendly interface for camp store merchandise, snacks, and supplies operations.
• SmugMug Photo/Video Integration A photo and video sharing add-on integrated through SmugMug enabling camps to sell photos to families, create secure session-linked galleries, and bulk upload camp memories. Available in the Advanced tier.
• UltraCamp Foundation Grants Program A nonprofit program affiliated with UltraCamp LLC that provides grants to qualifying camps in the United States to enable young people to experience camping who would otherwise not be able to attend.

Quantifiable outcome

• Time savings on registration, reporting, and administrative tasks allowing staff to focus on camp programming

Named customers3 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

AI capability1 record

Feature6 records

Partnerships

Six partnerships are on record, tiered core and minor.

• TrueHirecoreTechnology or IntegrationIntegrated background check partner for staff application process. UltraCamp enables camp clients to add background checks directly within the staff application workflow through TrueHire integration, allowing camps to decide when, who, and how often to run background checks as part of hiring.
• SmugMugcoreTechnology or IntegrationPhoto and video sharing integration available in Advanced tier. Allows camps to share photos and memories with families through secure, session-linked galleries. Enables photo sales functionality where camps can sell photos to families as a fundraising mechanism.
• American Camp Association (ACA)minorGTM or Marketing PartnerMarketing partner providing credibility and access to ACA's camp professional network. ACA is the leading organization for camp accreditation and standards in the United States.
• CampHacker TVminorGTM or Marketing PartnerMarketing partner for camp industry content and podcast distribution, reaching camp professionals and directors with educational content and software promotion.
• GCPPodcastminorGTM or Marketing PartnerMarketing partner for camp industry podcast content, providing audience reach to camp directors and staff seeking professional development.
• Camp CodeminorGTM or Marketing PartnerMarketing partner affiliated with CampHacker TV for camp industry promotional content and community building.

Scale indicators2 records

Recent moves9 records

Expansion highlights6 records

Others

• HubSpot: General-purpose CRM and marketing automation platform that competes indirectly through email/marketing, donation/CRM, and communication workflows that overlap with UltraCamp's Communication and Donor Management modules.
• Salesforce Nonprofit Cloud: Enterprise CRM with nonprofit and education editions used by larger camp and youth organizations for donor and constituent management. Represents an adjacent platform that could be a substitute or complement depending on customer sophistication.

Broad incumbents

• Daxko: Larger software provider for YMCAs, JCCs, and camp organizations. Overlaps on camp management, fitness/membership, and donor functionality, but serves a broader membership-based nonprofit portfolio rather than specializing solely in camps.
• Jonas Software: Vertical-specific software acquirer and operator; owns multiple camp and club management products. Provides broader portfolio context and potential roll-up threat within the camp management niche.
• ACTIVE Network (Camp & Class software): Incumbent registration and activity management platform serving camps, classes, and events at scale. Comparable on registration, payment, and parent communication but operates as a multi-vertical SaaS suite rather than a camp-specialist.

Emerging players

• RegFox: Event and registration platform used by camps and youth programs. Comparable on registration and payment workflows but built as a general-purpose event tool rather than camp-specific software.
• Sawyer: Booking and payment platform for kids' activities and camps. Comparable on registration and parent UX for activity-based businesses, but operates as a broader activities marketplace rather than a deep camp-management system.

Direct peers

• CampMinder: Direct competitor offering camp management software for resident and day camps with registration, payment, and family portal capabilities. Closely comparable product, customer base (US summer camps), and SaaS delivery model.
• Campwise: Camp management software providing registration, accounting, and parent communication tools to resident and day camps. Directly comparable on customer base (US camps) and core feature modules.
• Bunk1: Camp-specialist software provider focused on online registration, photo sharing, and bunk notes for camps. Directly competes in the camp management niche with overlapping customer profile and feature set.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xtwitter.com/ultracamphq
• Facebookfacebook.com/ultracamphq
• LinkedInlinkedin.com/company/ultracamphq
• Instagraminstagram.com/ultracamphq

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles9 records

Subsidiaries1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about UltraCamp