KBS Kopier-und Bürotechnik GmbH

What KBS Kopier-und Bürotechnik GmbH does

KBS Kopier-und Bürotechnik Handels-und Service GmbH is a privately held German office equipment dealer and service provider headquartered at Schmalzgasse 23, 72818 Trochtelfingen, Germany, with 1–10 employees. Founded in 1991 in Meßstetten as a Toshiba specialist dealer, the company relocated to Trochtelfingen in 2007 and has since expanded into a multi-brand distributor of copier and multifunction systems, printers, fax machines, ink multifunction devices, document shredders, computers, and office furniture. Brand partners include Lexmark, Kyocera, Brother, Develop, Olivetti, HSM (shredders), and Interstuhl/prosedia (seating). Managing Director Michael Eberle leads the firm under the GmbH corporate structure (HRB 400807, Amtsgericht Stuttgart).

The company's revenue model is a mix of one-time equipment sales (new and used), transactional consumables (toner, ink, paper), per-job copy shop services, and recurring full-service maintenance contracts for copier and multifunction systems. Distribution is exclusively phone-led and direct: pricing is quote-based with no e-commerce, and sales are generated via a telephone-first approach, in-person showroom visits, and pickup at the Trochtelfingen location. Geographic scope is regional, focused on the southern Germany/Swabian Alb area, and customers are predominantly local small and medium-sized businesses seeking a single-source provider for office equipment procurement, consumables, technical repair across multiple OEMs, and document processing needs.

The technical service capability spans nearly all major office equipment manufacturers rather than a single OEM, which is positioned as the primary differentiator alongside 35 years of accumulated experience. Two service layers support the hardware revenue: an on-demand technical repair service reachable via a dedicated mobile line (0172/9307514), and a recurring full-service maintenance contract program for copier and multifunction systems. The Copy Shop provides document processing services including color copying up to DIN A3, banner printing up to 290 x 1200 mm, laminating, thermal/plastic/wire binding, and scanning — all by appointment. The company holds an IHK (Chamber of Industry and Commerce) certificate for its 25th anniversary (2016) and operates GDPR-compliant data practices per its published privacy policy.

Name

KBS Kopier-und Bürotechnik GmbH

Legal name

KBS Kopier-und Bürotechnik Handels-und Service GmbH

Website

https://www.kbs-online.de

Company type

Private

Operating status

Operating

Headcount range

1–10 employees

Short description

KBS Kopier-und Bürotechnik GmbH is a regional German dealer and service provider based in Trochtelfingen, selling and servicing copiers, multifunction devices, printers, fax machines, shredders, office furniture, and consumables for SMBs across southern Germany.

Ownership category

akta.pro rank

Product category

Office Equipment Sales and Service

NAICS

Office Equipment Merchant Wholesalers (42342), Office Equipment Merchant Wholesalers (423420), Printing and Related Support Activities (323)

SIC

Wholesale-Professional & Commercial Equipment & Supplies (5040), Computer & Office Equipment (3570)

akta.pro primary industry

Printing & Copy Services Retail (CRALABAD)

akta.pro secondary industries

On‑Demand Copy & Print Shops (Walk‑In / Quick Print) (EDAEAJAA), Production & High-Volume Printing Systems (HDACAEAJ)

Keywords

• Office equipment retail
• Document management services
• Copier and MFP sales
• Printer maintenance service
• Office supplies distribution

Headquarters

HQ city

Trochtelfingen

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Supply Chain, Personnel, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Equipment Sales: Sale of copiers, multifunction systems, printers, fax machines, and computer equipment. Both new and used devices are offered.
2. Consumables and Supplies: Sale of toner, ink, and other office supplies including paper and binding materials.
3. Technical Service and Repairs: Technical customer service for copier, print, multifunction and fax systems. Includes repair and maintenance services.
4. Copy Shop Services: Copy, print, laminate, bind, and fold services. Includes banner printing up to 290 x 1200mm and color copies up to DIN A3.
5. Full-Service Maintenance Contracts: Full-service maintenance contracts for copier and multifunction systems.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels3 records

Core offering

KBS Kopier-und Bürotechnik GmbH sells, services, and supplies office document-handling equipment — including multifunction copy-print-scan-fax systems, printers, fax machines, ink MFPs, document shredders, computers, and office furniture — sourced from brands such as Lexmark, Kyocera, Brother, Develop, Olivetti, HSM, and Interstuhl/prosedia. The company pairs equipment sales with a manufacturer-agnostic technical repair and maintenance service (including full-service maintenance contracts), consumables (toner, ink, paper, binding materials), and a retail Copy Shop providing copying, printing, laminating, binding, scanning, and banner printing.

Product overview

KBS Kopier-und Bürotechnik GmbH is an office equipment dealer and service provider offering a comprehensive portfolio centered on document management hardware. The core offering consists of multifunction copy-print-scan-fax systems and printers (Lexmark, Kyocera, Brother, Develop, Olivetti brands) in both laser/LED and ink technologies, along with fax machines, document shredders (HSM), computers, and office furniture. The portfolio is complemented by consumables (toner, ink, office supplies) and supported by two service pillars: an on-site technical repair and maintenance service covering equipment from multiple manufacturers, and a full-service maintenance contract program. A retail Copy Shop provides document processing services including printing, laminating, binding, and scanning. The company evolved from a Toshiba exclusive dealer to a multi-brand provider, now serving customers across the Swabian Alb region from its Trochtelfingen headquarters.

Differentiator

Problem solved

Functional benefit

Products and services

• Kopier- und Multifunktionssysteme (Copy and Multifunction Systems)

Segments2 records

Ideal customer profiles1 record

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Partnerships

Six partnerships are on record, tiered core and minor.

• LexmarkcoreTechnology or IntegrationLexmark is a key brand partner for multifunction systems, copiers, and laser printers. KBS offers new Lexmark printer and MFP fleet with their technical service.
• DevelopcoreTechnology or IntegrationDevelop is a brand partner for multifunction systems. KBS distributes and services Develop copier and multifunction equipment.
• KyoceracoreTechnology or IntegrationKyocera is a brand partner for printers and multifunction devices. KBS distributes Kyocera document solutions products.
• OlivetticoreTechnology or IntegrationOlivetti is a brand partner for multifunction systems. KBS distributes Olivetti office technology products.
• ToshibacoreTechnology or IntegrationToshiba was the original specialty brand. KBS began as a Toshiba specialist dealer before expanding to multi-brand offering.
• Interstuhl/prosediaminorChannel Partner/ Reseller/ DistributorInterstuhl/prosedia is an office furniture brand partner. KBS distributes prosedia seating solutions (ergonomic office chairs) with 48-hour delivery service.

Scale indicators3 records

Recent moves8 records

Expansion highlights3 records

Direct peers

• TA Triumph-Adler GmbH: German office technology specialist (part of the Kyocera Group) operating as both manufacturer and authorized dealer network for copiers, MFPs and printers with service contracts — directly comparable multi-brand office equipment dealer model in the German SMB market.

Broad incumbents

• ALSO Holding AG: Swiss-headquartered but DACH-wide IT/office equipment distributor serving resellers and dealers with printers, supplies and managed print offerings — comparable wholesale-distribution layer that KBS effectively sits beneath as an authorized dealer.
• Bechtle AG: Germany's largest IT system house and one of the largest office equipment retailers, selling printers, MFPs, supplies and managed print services across SMB and enterprise — represents the national-scale competitive benchmark for a regional dealer like KBS.
• Toshiba Tec Germany GmbH: Original brand that KBS was founded as a specialist dealer for in 1991; manufacturer of e-STUDIO copiers and MFPs with direct sales/service operations across Germany that partially overlap with KBS's installed base.
• Brother International GmbH: Manufacturer of laser printers, inkjet MFPs and fax devices that KBS offers as a brand partner; competes in the same SMB office equipment category but at global scale through retail and dealer channels.
• Develop GmbH (Konica Minolta): Office MFP brand within the Konica Minolta group, listed as a core partner for KBS's copier and multifunction system business — comparable German MFP dealer/manufacturer relationship.
• Kyocera Document Solutions Deutschland GmbH: Manufacturer and direct seller of the ECOSYS printer and TASKalfa MFP lines that KBS distributes and services as a core Kyocera partner — same product category, broader market reach and dealer network footprint.
• Lexmark Deutschland GmbH: Manufacturer of laser printers and MFPs (featured prominently on KBS's homepage as a new fleet offering) — operates globally with its own service partner network that KBS participates in as a Lexmark dealer and service provider.

Others

• HSM GmbH + Co. KG: German manufacturer of HSM Securio document shredders that KBS distributes alongside its printer/MFP portfolio — adjacent product category within the broader document security and office equipment space.
• Interstuhl / prosedia: German ergonomic office chair manufacturer (prosedia line) distributed by KBS with 48-hour delivery service — adjacent office furniture supplier and channel partner within KBS's single-source office solution offering.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat3 records

Key risks6 records

Key highlights4 records

Customer concentration

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about KBS Kopier-und Bürotechnik GmbH