ToolTime GmbH
ToolTime GmbH is a Berlin-based SaaS provider of cloud-based trades management software for SMB Handwerk businesses in DACH, unifying quotes, invoicing, planning, time tracking, documentation, and payments via web and mobile with AI-powered voice documentation.
- Company typePrivate
- Founded2019
- HeadquartersBerlin, Germany
- Headcount101–250
- GTM typeB2B
- OfferingSoftware
What ToolTime GmbH does
ToolTime GmbH, founded in 2019 and headquartered in Berlin, operates a cloud-based SaaS platform targeting small and medium-sized trades businesses (Handwerk) across the DACH region, with a reported base of 20,000+ customers. The platform unifies core back-office functions — quote generation (Angebotssoftware), invoicing (Rechnungsprogramm), construction-site planning (Baustellenplaner), time tracking (Zeiterfassung), site documentation (Baustellendokumentation), and digital signatures — with a mobile iOS/Android application that synchronizes data in real time between the office and the construction site. ToolTime differentiates through trade-specific compliance (GoBD, GDPR, XRechnung/ZUGFeRD e-invoicing), an open REST API for third-party integrations, and AI-driven ToolTime Echo for voice-based work documentation that converts speech into professional reports for billing. An automated payment processing module, ToolTime Pay, is in beta.
The company's business model is a tiered monthly subscription (Solo, Team, Max) sold via a product-led growth motion featuring a free trial without payment information, supplemented by a sales-assisted demo funnel for larger prospects. Distribution is self-serve direct (web), mobile app stores, and trade-segment landing pages covering SHK, electrical, painting, roofing, landscaping, and other verticals. Core ecosystem integrations include DATEV (accounting export, core tier), Lexware Office, IDS, and Datanorm material catalog standards. Endorsements from Vaillant, Bosch, and GC, combined with a Trusted.de "Very good (1.0)" usability rating and 92% customer satisfaction across 17,000 annual support inquiries, indicate established product-market fit. Cumulative disclosed funding totals approximately $60M across a 2019 round (~$27.3M) and a June 2023 round (~$32.8M); the company operates with 101–250 employees and no disclosed M&A, subsidiaries, or external investors beyond the funding rounds.
ToolTime GmbH firmographics
Firmographics- Name
- ToolTime GmbH
- Legal name
- ToolTime GmbH
- Website
- https://tooltime.de
- Company type
- Private
- Founded year
- 2019
- Operating status
- Operating
- Headcount range
- 101–250 employees
- Short description
- ToolTime GmbH is a Berlin-based SaaS provider of cloud-based trades management software for SMB Handwerk businesses in DACH, unifying quotes, invoicing, planning, time tracking, documentation, and payments via web and mobile with AI-powered voice documentation.
- Ownership category
- akta.pro rank
ToolTime GmbH industry classification
Industry- Product category
- Trades Management Software
- NAICS
- Software Publishers (513210)
- SIC
- Services-Computer Programming Services (7371)
- akta.pro primary industry
- Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI)
Keywords
Where ToolTime GmbH is headquartered
LocationHeadquarters
- HQ city
- Berlin
- HQ country
- Germany
- HQ region
- Europe
Markets served
ToolTime GmbH business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure
Revenue model
- Subscription Software Licenses: Cloud-based SaaS subscription model with tiered pricing plans (Solo, Team, Max) targeting trades businesses of different sizes
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Solo plan for solo tradespeople |
| Subscription | Monthly | Team plan for growing operations |
| Subscription | Monthly | Max plan for larger businesses |
Go-to-market motion1 record
Distribution channels4 records
Marketing channels6 records
ToolTime GmbH product offering
Product offeringCore offering
ToolTime GmbH sells a cloud-based SaaS trades management platform that unifies quotes, invoices, scheduling, time tracking, site documentation, and payment processing for small and medium craft and construction businesses in German-speaking markets. The platform includes a mobile application for field workers, an AI-powered voice documentation feature (ToolTime Echo), an automated payments module (ToolTime Pay), and an open REST API for third-party integrations. Target industries include HVAC/SHK, electrical, painting, roofing, building cleaning, landscaping, carpentry, tiling, drywall, and locksmith trades.
Product overview
ToolTime GmbH offers ToolTime, a cloud-based unified trades management software platform designed for craft and construction businesses. The platform combines office software modules (Angebotssoftware for quotes, Rechnungsprogramm for invoices, Baustellenplaner for project planning, Schnittstellen for integrations) with a mobile field app that provides on-site documentation, time tracking, and digital signatures. The product portfolio includes the core ToolTime platform, the AI-powered ToolTime Echo voice documentation add-on, the Beta-stage ToolTime Pay payment processing module, and a public REST-API for custom integrations. All components are designed to work together with real-time synchronization between office and construction site, targeting various trade sectors including HVAC (SHK), electrical, painting, roofing, building cleaning, landscaping, and more. The platform emphasizes GoBD compliance, GDPR compliance, and German e-invoicing support (XRechnung/ZUGFeRD), with reported customer savings of up to 50% in administrative work.
Differentiator
Problem solved
Functional benefit
Brands
- ToolTime Echo: AI-powered voice documentation feature that converts spoken work notes into professional work reports.
- ToolTime Pay
Products and services
- ToolTime (Core Platform)
- ToolTime Echo
- ToolTime Pay
- ToolTime REST-API
Quantifiable outcome
- Up to 50% reduction in administrative workload
- +4 more outcomes
Companies that use ToolTime GmbH
Customer profileNamed customers5 records
Segments3 records
Ideal customer profiles2 records
ToolTime GmbH technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration5 records
AI capability5 records
Feature4 records
ToolTime GmbH partnerships and signals
Strategic signalPartnerships
One partnership is on record.
- DATEVcoreDATEV export integration for seamless accounting workflow and compliance
Scale indicators5 records
Recent moves6 records
Expansion highlights5 records
ToolTime GmbH competitors and assessment
Company assessmentDirect peers
- ServiceM8: Cloud-based job management SaaS for trades and service businesses with mobile field workflows, quoting, invoicing, and scheduling — highly comparable to ToolTime's core offering.
- Jobber: Field service software for home service trades (HVAC, plumbing, electrical) with CRM, quoting, scheduling, and invoicing — direct SMB-focused competitor to ToolTime.
- Housecall Pro: All-in-one SaaS platform for home service businesses combining scheduling, dispatching, estimates, invoicing, and payments — closely overlaps ToolTime's product scope.
- simPRO: Trade and field service management software for contractors and service companies with quoting, job management, and invoicing modules — directly comparable vertical SaaS.
- FieldEdge: Field service management software for HVAC, plumbing, and electrical contractors with dispatching, invoicing, and customer management features.
Broad incumbents
- ServiceTitan: Larger, well-funded trades SaaS platform serving residential and commercial contractors — broader portfolio and enterprise positioning than ToolTime.
- Lexware (Haufe Group): Established German SMB accounting and business software suite. ToolTime already integrates with Lexware Office, indicating overlapping German SMB customer bases.
- Sage Handwerk: Sage's German trade business software targeting Handwerk SMBs with accounting, ERP, and CRM — long-standing incumbent in ToolTime's core market.
Regional players
- weclapp: German cloud ERP/CRM platform for SMBs including project-based and service businesses — competes for the same German digitalization wallet share as ToolTime.
- sevDesk: German cloud accounting SaaS for SMBs and freelancers, including trades-adjacent invoicing workflows — comparable on the financial/back-office side of ToolTime's stack.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
ToolTime GmbH social profiles
Digital presenceToolTime GmbH compliance and trust
Trust signalCompliance2 records
ToolTime GmbH financial estimates
Financial estimateRevenue estimate
Valuation estimate
ToolTime GmbH leadership team
Management profileNumber of profiles
Profiles2 records
ToolTime GmbH funding detail
Funding detailFunding overview
Funding rounds2 records
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
ToolTime GmbH M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about ToolTime GmbH
What does ToolTime GmbH do?
ToolTime GmbH sells a cloud-based SaaS trades management platform that unifies quotes, invoices, scheduling, time tracking, site documentation, and payment processing for small and medium craft and construction businesses in German-speaking markets. The platform includes a mobile application for field workers, an AI-powered voice documentation feature (ToolTime Echo), an automated payments module (ToolTime Pay), and an open REST API for third-party integrations. Target industries include HVAC/SHK, electrical, painting, roofing, building cleaning, landscaping, carpentry, tiling, drywall, and locksmith trades.
Is ToolTime GmbH a public or private company?
ToolTime GmbH is a private company. It is classified as venture growth investor backed and is currently operating.
When was ToolTime GmbH founded?
ToolTime GmbH was founded in 2019. It employs 101 to 250 people.
Where is ToolTime GmbH based?
ToolTime GmbH is headquartered in Berlin, Germany, in the Europe region.
How does ToolTime GmbH make money?
One revenue line is on record: subscription Software Licenses.
Who are ToolTime GmbH's main competitors?
Direct peers on record are ServiceM8, Jobber, Housecall Pro, simPRO and FieldEdge. Broad incumbents are ServiceTitan, Lexware (Haufe Group) and Sage Handwerk. Regional players are weclapp and sevDesk.
Does ToolTime GmbH have an API?
Yes. ToolTime offers an open REST-API interface that allows customers to seamlessly connect ToolTime with their existing software ecosystem. The API enables automatic data exchange with third-party systems, including assignment of incoming emails directly to appropriate orders or customers in ToolTime without manual effort. Developer documentation is at product.tooltime.app.
What industry is ToolTime GmbH in?
ToolTime GmbH's product category is Trades Management Software. Its primary akta.pro industry code is HDAEAHAI, Enterprise Work Management & Collaborative Workflow Platforms. Its NAICS code is 513210 and its SIC code is 7371.