What Perfect Gym Solutions does

Perfect Gym Solutions sp. z o.o. (commercial brand: PerfectGym) is a Warsaw, Poland-based SaaS provider of club and leisure facility management software, founded in 2014 and operating as a subsidiary of Sport Alliance GmbH. The company sells a modular cloud-based platform — anchored by PerfectGym Manager as the core system and extended through 13+ add-on modules covering automation/omnichannel marketing, CRM, member self-service portal, analytics and BI, facility booking, POS, trainer productivity (Pro App), a white-label member mobile app (PG GO App), payments, self-service kiosks, courses, employee management, and debt collection — designed specifically for multi-location fitness chains, franchises, and leisure operators rather than single-site studios.

The platform's technical differentiator is an Open API and an ecosystem of 100+ pre-built integrations spanning payments (Stripe, GoCardless, Payrix), analytics (4 Global, FitnessKPI), connected fitness equipment (TechnoGym, Egym, Johnson), marketplaces (ClassPass, Wellhub, Strava), CRM (HubSpot), and access control hardware (RFID, QR). The system is hosted in ISO 27001-certified, PCI DSS-compliant, GDPR-aligned cloud infrastructure with encrypted payment flows, automated backups, and server redundancy. A reported 120+ report types underpin the BI layer, and the company supports multi-currency, multi-method billing across regions.

PerfectGym monetizes primarily through annual, quote-based SaaS subscriptions sized to customer scale (number of locations, modules, and transaction volume), with attached professional services revenue from implementation, integration, training, HyperCare support, and Premier Success Plan engagements. Go-to-market is a direct enterprise field sales motion, initiated through a "Request a Demo" CTA on the website, targeting mid-sized and enterprise fitness chains globally. The company maintains offices in Warsaw (legal headquarters, VAT PL9512387811) and Melbourne, and claims 1M+ end-user clients across 1,000+ clubs in 50 countries, with disclosed enterprise customers including Crunch, Benefit Systems, Everlast, SportCity, Revo Fitness, Invictus Fitness, Go 24 Fitness, Fit 4 Less, Level Up Fitness, MAC, UAEJJ Fitness, Athlon, Rubicon Leisure, Uform Fitness, and Oktopus.

Name

Perfect Gym Solutions

Legal name

Perfect Gym Solutions sp. z o.o.

Website

https://perfectgym.com

Company type

Private

Founded year

2014

Operating status

Operating

Headcount range

51–100 employees

Short description

Perfect Gym Solutions (PerfectGym) is a Warsaw-based SaaS provider of modular club and leisure facility management software for multi-location fitness chains and leisure operators worldwide, offering an integrated platform with 100+ third-party integrations and serving customers across 50 countries.

Ownership category

akta.pro rank

Headquarters

HQ city

Warszawa

HQ country

Poland

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Marketing or Sales, Operations, Infrastructure

Revenue model

1. SaaS Subscription: Software-as-a-Service subscription model providing access to PerfectGym management platform including club management, sales & marketing, financial services, and member engagement modules on a recurring subscription basis
2. Professional Services: Implementation services including onboarding, configuration, integration, training, HyperCare support, and Premier Success Plan subscriptions for enterprise customers

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

PerfectGym Manager is a modular, cloud-based SaaS platform for managing multi-location fitness enterprises. The core platform centralizes facility, staff and class scheduling, member management, automated billing and debt collection, sales and marketing CRM, business intelligence reporting, member self-service (Client Portal, Kiosk, PG GO mobile app), and access control. It is extended by an Open API ecosystem with 100+ pre-built integrations to payments (Stripe, GoCardless, Payrix), analytics (4 Global, FitnessKPI), fitness apps (ClassPass, Strava, Wellhub), and equipment (TechnoGym, Egym).

Product overview

PerfectGym is a modular SaaS platform for multi-location fitness enterprise management. The core PerfectGym Manager platform provides centralized administration capabilities, which are extended through specialized add-on modules including Automation Centre for member communication, CRM for sales pipeline management, Client Portal for member self-service, Analytics & Reports for business intelligence, Facility Booking for scheduling, POS for reception operations, Pro App for trainer productivity, PG GO App for member mobile experience, Payments Module for financial transactions, Kiosk for self-service sign-ups, Courses Module for program management, and Debt Collection for accounts receivable. All modules integrate via an Open API with third-party payment providers (GoCardless, Stripe), analytics tools (4 Global, Fitness KPI), fitness applications (ClassPass, Egym, Strava), and equipment partners (TechnoGym).

Differentiator

Problem solved

Functional benefit

Products and services

• PerfectGym Manager Central SaaS platform for comprehensive multi-location gym administration, managing facilities, employee affairs, member accounts, sales, payments, marketing, reporting, and client communication. Designed for mid-sized and enterprise-level fitness businesses including chains, franchises, and leisure operators.

Quantifiable outcome

• 35% revenue boost for fitness chains (Athlon case study)
• +9 more outcomes

Named customers7 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration16 records

Feature8 records

Partnerships

Two partnerships are on record, tiered core.

• GoCardlesscoreTechnology or IntegrationDirect debit payment integration enabling automated recurring payments with high success rates (81%+ recurring payments achieved with Rubicon Leisure)
• StripecoreTechnology or IntegrationPayment gateway integration for credit card processing with cashless transactions support (97% payment success rate achieved with Rubicon Leisure)

Scale indicators5 records

Recent moves6 records

Expansion highlights4 records

Direct peers

• Mindbody: Mindbody is the largest SaaS club management and wellness platform globally, serving fitness studios, gyms, and salons. It is the most direct comparable to PerfectGym in target customer (multi-location fitness operators) and product scope (scheduling, billing, CRM, member apps).
• Glofox: Glofox provides gym and studio management software with a strong focus on boutique fitness and franchises. It overlaps directly with PerfectGym's club management, CRM, and member engagement modules, and targets similar multi-location growth-stage fitness businesses.
• ClubReady: ClubReady is a club management platform purpose-built for fitness franchises and multi-location operators, offering similar scheduling, billing, member engagement and corporate-level reporting capabilities as PerfectGym.
• Virtuagym: Virtuagym is a European-based fitness club management SaaS offering membership management, coaching tools, and a member-facing app. It competes most directly with PerfectGym in EMEA mid-market fitness chains and shares similar pricing and feature modularity.
• WellnessLiving: WellnessLiving is an all-in-one business management platform for fitness studios, gyms, and wellness centers with scheduling, CRM, payments, and a branded app. It targets a similar mid-market customer profile but skews more self-serve/affordable versus PerfectGym's enterprise quote-based model.
• Zen Planner: Zen Planner provides member management, billing, and marketing software to gyms, martial arts schools, and fitness franchises. It targets the same mid-market and franchise customer base as PerfectGym, with similar cross-location reporting and member engagement functionality.
• GymMaster: GymMaster is a gym management platform offering member management, access control, billing, and member apps for independent and chain fitness operators. It is a smaller, lighter-weight competitor to PerfectGym but addresses the same core use cases for multi-location clubs.

Broad incumbents

• ABC Fitness Solutions: ABC Fitness is a large incumbent serving health clubs, gyms, and boutique fitness studios with member management, billing, and payroll. It competes head-to-head with PerfectGym for enterprise and mid-market chains but also serves broader verticals and has deeper North American penetration.

Emerging players

• Mariana Tek: Mariana Tek is an enterprise fitness software platform acquired by EGYM that targets boutique fitness and studio chains with branded apps, scheduling, and integrated retail. It overlaps with PerfectGym in the premium, multi-location boutique segment and competes for similar enterprise logos.

Others

• Sport Alliance: Sport Alliance GmbH is PerfectGym's parent company and operates adjacent fitness software (e.g., Finion, Magicline) for the European gym and fitness studio market. It is included as a corporate parent rather than direct competitor, useful for understanding capital and strategic context.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks7 records

Key highlights7 records

Customer concentration

• Xx.com/PerfectGym_Com
• Facebookfacebook.com/perfectgymsoftwaresolution
• LinkedInlinkedin.com/company/5369586

Compliance4 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds5 records

Investors5 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Perfect Gym Solutions