Cobot

What Cobot does

Cobot is a coworking space management SaaS platform developed and operated by Upstream – Agile GmbH, a privately held German company headquartered in Berlin. The platform provides coworking and flexible-workspace operators with automated billing and invoicing, resource booking and calendar management, member relationship tools, event ticketing, access-control integration, analytics, and a white-label member portal plus native iOS/Android mobile apps. It is built as a web-based Ruby/Rails application deployed on AWS (UK, Ireland, Germany) and Heroku, with a public REST API (OAuth2) and over 100 free add-ons that integrate payments (Stripe, PayPal, GoCardless), access control (Kisi, Luckey, KleverKey, Sensorberg, SALTO KS, Tapkey, Dormakaba), accounting (DATEV, Xero, Quickbooks, sevdesk), and automation (Zapier, Google Calendar, IronWifi, Mailchimp).

The company sells on a member-based subscription model with a self-serve 1-month free trial and optional paid add-ons, supported by inside-sales demos and a 50%-commission affiliate program. Distribution is global — the platform is available in 8 languages and serves operators in over 90 countries, with strategic GTM partnerships across coworking associations (Coworking Switzerland, Coworking Spain, European Coworking Assembly, Coworking Canada, German Coworking Federation, Impact Hub, GWA). Customer logos span independent SMB spaces (The Farm Soho, zentroom, volt.works, Engelnest, juggleHUB), mid-market multi-location operators (The Corner), and enterprise hybrid-hospitality brands (Betahaus, The Student Hotel).

The company has 11–50 employees and is led by three Managing Directors (Alexander Lang, Thilo Utke, Kristina Schneider, the latter also serving as Co-founder and Chief of Product). No external venture funding, acquisitions, or parent-company relationships are disclosed in available sources, suggesting a founder/management-owned, organically financed operating profile. Recent product investment has emphasized long-term office/desk allocations, multi-jurisdiction compliance (EN 16931, DATEV, Fattura Elettronica, Swiss QR Bill, VERI*FACTU, WCAG 2.1 AA), and a broadening access-control partner roster.

Name

Cobot

Legal name

Upstream – Agile GmbH

Website

https://cobot.me

Company type

Private

Founded year

2010

Operating status

Operating

Headcount range

11–50 employees

Short description

Cobot is a Berlin-based SaaS platform that provides coworking and flexible-workspace operators with automated billing, member management, room bookings, access-control integration, and analytics, serving spaces in over 90 countries.

Ownership category

akta.pro rank

Product category

Coworking Management Software

NAICS

Business Support Services (5614), Office Administrative Services (5611)

SIC

Services-Management Services (8741)

akta.pro primary industry

Workplace Automation & Self-Service (RPA for IT, Chatbots, Virtual Agents) (BPAEAIAI)

Keywords

• Coworking management software
• Workspace management platform
• Flex office software
• Member billing automation
• Space booking platform

Headquarters

HQ city

Berlin

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Subscription - Member-based Pricing: Subscription pricing model where cost is determined by the number of members using the coworking space. Includes free trial period and optional add-on features available for additional fees.
2. Add-on Feature Fees: Some platform functions are available for additional fees beyond the base subscription, with pricing potentially varying by member count, scope of use, or turnover.
3. Affiliate Program: Revenue share model where affiliates earn 50% of referral's subscription fee for 3 months after they become paid users.

Pricing tiers

Go-to-market motion2 records

Distribution channels5 records

Marketing channels9 records

Core offering

Cobot is a web-based SaaS platform that enables coworking and flexible workspace operators to run day-to-day operations, including member and tenant management, automated recurring billing and invoicing, meeting room and resource bookings, event ticketing, visitor management, access control, and business analytics. The platform is offered in 8 languages, is used by operators in over 90 countries, and is complemented by a native members' mobile app and an open REST API for integrations with third-party tools.

Product overview

Cobot is a unified coworking management software platform offering a comprehensive suite of tools for operating coworking spaces, organizing members, automating billing, growing communities, renting meeting rooms, analyzing business performance, and tracking revenue. The core platform is Cobot Coworking Management Software, complemented by a native mobile app for iOS and Android, a white-label member portal, and a public API for custom integrations. The platform provides integrated modules for automated invoicing and payments, bookings and calendar management, event booking and ticketing, visitor and member management, automated access control, analytics, external bookings, drop-in passes, lightweight CRM, and office rental management. Cobot operates in over 90 countries and is developed by Upstream-Agile GmbH based in Berlin, Germany.

Differentiator

Problem solved

Functional benefit

Products and services

• Cobot Coworking Management Software Web-based SaaS platform for coworking and flex-office operators covering member management, automated billing and invoicing, bookings, events, visitor management, access control, CRM, analytics, and a white-label member portal.
• Cobot Members Mobile App Standalone mobile application for iOS and Android that lets members of Cobot-managed workspaces view and book meeting rooms, manage their membership, receive notifications, and access the operator's branded member portal.
• Cobot API REST API with OAuth2 authentication that allows developers and integration partners to programmatically interact with Cobot resources such as members, bookings, invoices, and events, supported by open-source client libraries on GitHub.
• Cobot Support Packages Paid expert training, onboarding, and consultation services for coworking operators adopting Cobot, offered as add-on support packages to the core subscription.

Quantifiable outcome

• Automated invoicing eliminates spreadsheet-based billing
• +2 more outcomes

Named customers14 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration26 records

Feature15 records

Partnerships

17 partnerships are on record, tiered core, standard and strategic.

• StripecoreTechnology or IntegrationPayment processor integration enabling automated billing and payment collection. Stripe processes payment data securely while Cobot handles subscription management and invoicing.
• PayPalcoreTechnology or IntegrationAlternative payment processor for subscription billing and transaction processing within the Cobot platform.
• GoCardlesscoreTechnology or IntegrationDirect debit payment processor integration for automated recurring payments, particularly useful for European coworking spaces.
• KisicoreTechnology or IntegrationAccess control provider integration enabling automated door access management. Members gain access based on their Cobot membership status and bookings.
• Luckey by Sofia LockscoreTechnology or IntegrationCloud-based access control system integration. Automatically syncs new members from Cobot and enables login via Cobot credentials.
• IronWifistandardTechnology or IntegrationWiFi access management integration that receives hardware address and email from Cobot to manage coworking network access.
• Google CalendarstandardTechnology or IntegrationCalendar integration allowing booking dates, titles, and comments to sync with Google Calendar for member convenience.
• ZapierstandardTechnology or IntegrationAutomation platform integration enabling event-based workflows between Cobot and CRM systems, marketing tools, and other applications.
• Heroku (Salesforce)coreTechnology or IntegrationCloud infrastructure provider for hosting and backup services. Processes data for general storage and backup on behalf of Cobot.
• Amazon Web Services (AWS)coreTechnology or IntegrationPrimary cloud infrastructure provider with servers in UK, Ireland, and Germany for data storage, caching, and backups.
• Coworking SwitzerlandstrategicGTM or Marketing PartnerSwiss coworking industry association partnership supporting coworking ecosystem development in Switzerland.
• Coworking SpainstrategicGTM or Marketing PartnerSpanish coworking industry association partnership, including conference sponsorship and community support.
• European Coworking AssemblystrategicGTM or Marketing PartnerPan-European coworking advocacy organization partnership promoting industry standards and collaboration.
• Coworking CanadastrategicGTM or Marketing PartnerCanadian coworking industry association partnership supporting operators across Canada.
• German Coworking FederationstrategicGTM or Marketing PartnerGerman national coworking federation partnership supporting industry advocacy and standards.
• Impact HubstrategicGTM or Marketing PartnerGlobal network of coworking and innovation spaces partnership, supporting Impact Hub locations worldwide.
• Global Workspace Association (GWA)strategicGTM or Marketing PartnerGlobal workspace industry association partnership for industry visibility and best practice sharing.

Scale indicators3 records

Recent moves6 records

Expansion highlights6 records

Broad incumbents

• MRI Software: MRI Software provides broad real estate and workplace management software for commercial portfolios, with offerings that can substitute for Cobot in larger operator portfolios.
• Building Engines (JLL): Building Engines, part of JLL, offers commercial building operations software that overlaps with broader workspace and tenant experience management — adjacent to but broader than Cobot's niche.
• Yardi Systems: Yardi is a broad commercial real estate software suite with property management and tenant tools that increasingly overlap with coworking/flex-space operators — a large incumbent competing indirectly with Cobot.

Direct peers

• Optix: Optix provides coworking and flex-space operators with a member-facing app and management backend for bookings, billing, and access control — a direct functional competitor to Cobot.
• Spacebring (Nexudus): Spacebring (formerly Nexudus) is a coworking management platform used globally by operators for member management, billing, and access — directly comparable to Cobot's product scope.
• Coworker Inc. Coworker offers a workspace management software alongside its coworking directory, providing operators with booking, member, and billing tools comparable to Cobot.
• andcards: andcards is a coworking and shared workspace management app with member, booking, and billing functionality, targeting SMB operators similarly to Cobot.
• OfficeRnD: OfficeRnD is a coworking and flex-space management platform offering bookings, billing, member portals, and integrations — directly competing with Cobot for the same operator customer base.

Others

• Kisi: Kisi is a cloud access control provider that integrates with Cobot; they are an ecosystem partner rather than direct competitor but represent an adjacent infrastructure layer for workspace operators.

Emerging players

• Envoy: Envoy provides workplace experience software including visitor management and desk booking that increasingly encroaches on coworking operators' software stacks alongside tools like Cobot.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat6 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/@cobot_me
• Facebookfacebook.com/cobot.me
• LinkedInlinkedin.com/company/cobot
• Instagraminstagram.com/cobot_me
• Xx.com/cobot_me

Compliance4 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles3 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Cobot