DATABASICS
DATABASICS is a privately held B2B SaaS provider of cloud-based time tracking, expense reporting, and spend control software for mid-size and enterprise organizations. It primarily serves regulated and project-driven verticals including government contractors (DCAA-compliant), nonprofits, professional services, and healthcare.
- Company typePrivate
- Founded2000
- HeadquartersMclean, United States
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What DATABASICS does
DATABASICS, Inc. is a privately held B2B SaaS company headquartered in Tysons, Virginia (greater Washington, DC area), founded circa 1997–2000, with 51–100 employees. It provides a cloud-based time tracking, expense reporting, and spend control platform sold primarily to mid-size and enterprise organizations with compliance or project-driven operations. The product spans an All-in-One Time & Expense Suite that unifies time tracking (web, mobile, kiosk, and rugged Shared Time Clock hardware), expense reporting, PTO/leave management, P-Card and cash advance management, vendor invoice management, and the recently launched DATABASICS Visa Commercial Card (powered by PEX and issued by The Bancorp Bank). Underlying capabilities include an AI-powered DBee assistant for natural-language queries on time and expense data, OCR-based mobile receipt capture with AI-powered receipt-to-transaction matching, automated policy enforcement, geo-fencing, and biometric (facial recognition) time capture. The platform integrates natively with Sage Intacct, Oracle NetSuite, Microsoft Dynamics, SAP, ADP, Ceridian, Deltek, and others via a documented REST API and webhooks.
DATABASICS serves nine primary verticals — nonprofits and NGOs, government contractors (DCAA), professional services, contract research organizations, construction, international development, field services, staffing firms, and healthcare — with DCAA-compliant daily timesheet certification, HIPAA support, and grant-specific expense rules as core differentiators. Revenue is generated via per-seat SaaS subscriptions (volume-discounted, approximately $10–$12 per user per month at the ~50-employee tier), bundled Time & Expense pricing with 20% savings, separately billed implementation and training fees, and interchange economics on the DATABASICS Visa Commercial Card (1%–1.5% cashback). The go-to-market is enterprise field sales with quote-based pricing, supported by a partner ecosystem of implementation/SI firms (Marcum, Cherry Bekaert, Kerr Consulting, Queue Associates, Quisitive) and a strategic partnership with Pine Services Group (Evergreen Services Group portfolio). Marketing relies on content (blog, white papers, webinars, case studies), trade show sponsorships, customer testimonials, and a partner referral program. Customer service is a stated differentiator, evidenced by 8 consecutive years of Stevie Awards including a 2026 Gold for Customer Service Department of the Year. The company is independently owned with no disclosed institutional investors and serves customers ranging from organizations with 15–20 employees to those with 30,000+ employees globally.
DATABASICS firmographics
Firmographics- Name
- DATABASICS
- Legal name
- DATABASICS, Inc.
- Website
- https://data-basics.com
- Company type
- Private
- Founded year
- 2000
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- DATABASICS is a privately held B2B SaaS provider of cloud-based time tracking, expense reporting, and spend control software for mid-size and enterprise organizations. It primarily serves regulated and project-driven verticals including government contractors (DCAA-compliant), nonprofits, professional services, and healthcare.
- Ownership category
- akta.pro rank
Where DATABASICS is headquartered
LocationHeadquarters
- HQ city
- Mclean
- HQ country
- United States
- HQ region
- North America
Offices2 records
Markets served
DATABASICS business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure
Revenue model
- SaaS Subscription Licensing: DATABASICS operates on a B2B SaaS subscription model. Pricing is based on the number of users, the modules selected (expense reporting, time tracking, commercial card management, AI features), and contract length. Multi-year agreements typically carry different pricing than annual contracts. Per-user pricing decreases as the number of users increases.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Per seat | Monthly | Per-user pricing model with volume discounts |
| Subscription | Annual | Module-based pricing for different capabilities |
Go-to-market motion1 record
Distribution channels2 records
Marketing channels8 records
DATABASICS product offering
Product offeringCore offering
DATABASICS provides an all-in-one cloud-based B2B SaaS platform for time tracking, expense reporting, leave management, P-Card and corporate card management, vendor invoice management, and AI-powered analytics (DBee). It is purpose-built for compliance-driven organizations such as government contractors (DCAA), nonprofits with grant restrictions, professional services firms, and healthcare providers, with native integrations to major ERP and payroll systems.
Product overview
DATABASICS offers an all-in-one cloud-based B2B SaaS platform for time tracking, expense reporting, and spend control. The core product is the Time & Expense Suite, which unifies multiple modules including time tracking, PTO/leave management, expense reporting, P-Card management, corporate card (DATABASICS Visa Commercial Card), vendor invoice management, and the DBee AI assistant. The platform is purpose-built for organizations requiring strong compliance and control, including government contractors (DCAA), nonprofits with grant restrictions, project-based firms, and healthcare organizations. The product architecture supports both standalone modules and bundled pricing for the complete suite, with integration to major ERP systems (Sage Intacct, NetSuite, Microsoft Dynamics, SAP) and payroll providers (ADP, Ceridian). Recent additions include the Shared Time Clock tablet hardware for industrial environments and the DATABASICS Visa Commercial Card powered by PEX.
Differentiator
Problem solved
Functional benefit
Products and services
- All-in-One Time & Expense Suite Unified cloud platform combining time tracking, expense reporting, leave management, and corporate card management in a single system with shared project codes, cost centers, and approval workflows, integrated with ERP and payroll systems.
- Time Tracking Software Comprehensive time tracking solution supporting clock in/out via web, mobile, or kiosk with geo-fencing, labor and project time tracking, configurable approvals, and integration with payroll and billing systems.
- Expense Reporting Software Streamlined expense submission and approval system with mobile receipt capture via OCR, automatic receipt-to-transaction matching, configurable policy enforcement, and export to ERP systems.
- PTO & Leave Management Software Automated leave management handling PTO, sick leave, FMLA, and custom leave types with accrual tracking, employee self-service, manager approval workflows, and payroll integration.
- P-Card Management Software Automated matching, GL coding, and policy validation for purchasing card transactions with real-time visibility and simplified reconciliation to minimize fraud and errors.
- DATABASICS Visa Commercial Card Corporate card solution powered by PEX offering physical and virtual cards with real-time spend controls, limits, and automated reconciliation; includes charge card (up to $2M purchasing power) and pre-funded card options with 1.5% cashback on eligible purchases.
- Vendor Invoice Management Software Automated invoice processing to improve accuracy, expedite payments, and strengthen vendor relationships.
- Shared Time Clock Rugged tablet-based physical time clock device designed for high-traffic workplaces such as manufacturing facilities and research labs, featuring automatic photo capture and facial recognition to prevent buddy punching and time theft.
- Cash Advance Management Request, track, and reconcile cash advances with accountability controls and policy enforcement.
- Employee Reimbursement Submit, manage, and track business expenses against policy with automated reimbursement workflows and compliance controls.
Quantifiable outcome
- Organizations combining time and expense can save up to 40% on overall costs by eliminating multiple integrations, vendors, and systems.
- +3 more outcomes
Companies that use DATABASICS
Customer profileNamed customers9 records
Segments9 records
Ideal customer profiles4 records
DATABASICS technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration16 records
AI capability7 records
Feature8 records
DATABASICS partnerships and signals
Strategic signalPartnerships
15 partnerships are on record, tiered core and minor.
- FamococorePartnership with Famoco to develop the Shared Time Clock Tablet, utilizing Famoco's 10-inch tablet hardware and OS layer. The industrial-grade rugged time clock device is designed for high-traffic workplaces such as manufacturing facilities and research labs.
- Pine Services GroupcoreStrategic partnership with Pine Services Group (a portfolio of managed services and software companies under Evergreen Services Group) to deliver expense reporting and time tracking solutions across their portfolio of managed services and software companies. The collaboration provides automated expense management, mobile receipt capture, policy enforcement, and seamless ERP integrations for platforms including Sage, NetSuite, and Microsoft Dynamics.
- WEX Fleet CardcoreIntegration with WEX Fleet Card to automate expense reporting for WEX customers in industries such as construction, fleet, and field services. Transactions are loaded automatically into DATABASICS Expense, reducing processing time by up to 75% and improving accuracy through automated receipt matching, GL code application, and expense report creation.
- PEX (Prepaid Expense Solutions)corePartnership with PEX to power the DATABASICS Visa Commercial Card. PEX hosts the DATABASICS Visa Prepaid Card, DATABASICS Disburse Visa Prepaid Card, and DATABASICS Visa Commercial Card, issued by The Bancorp Bank, N.A., Members FDIC, pursuant to a license from Visa U.S.A. Inc.
- Quisitive (formerly Corporate Renaissance Group)coreValue-added reseller of Microsoft business solutions in the Canadian market providing DATABASICS time and expense solutions to mutual customers.
- Queue AssociatescoreMicrosoft-focused consulting partner that works with DATABASICS to optimize Microsoft-based solutions for companies of all sizes using DATABASICS time and expense products.
- Pur-Logic Solutions Inc.minorProfessional services firm established to serve businesses with expertise in manufacturing, administration, retail, finance, HRMS and project implementation. Provides comprehensive software solutions facilitation.
- MarcumcoreOne of the largest independent public accounting and advisory services firms in the U.S. Partners with DATABASICS on customer implementations.
- Kerr ConsultingcorePartnership with Kerr Consulting enables customers to maximize value from their Sage Intacct environment through integration of DATABASICS time and expense offerings.
- Cherry BekaertminorFull service provider of outsourced accounting, business advisory, and technology and business process consulting with nearly 20 years of experience serving the small-medium business market (SMB).
- Sage IntacctcoreConfirmed bi-directional integration for expense, time, and project data with Sage Intacct accounting system.
- Oracle NetSuitecoreIntegration with Oracle NetSuite for expense and time data sync to NetSuite general ledger and project modules.
- Microsoft DynamicscoreIntegration with Microsoft Dynamics 365 Finance and Operations for specific Dynamics versions supported.
- ADPcorePayroll data sync integration for time and attendance with ADP payroll systems.
- SAPcoreIntegration support for SAP ERP systems as part of the broader integration ecosystem.
Scale indicators4 records
Recent moves6 records
Expansion highlights6 records
DATABASICS competitors and assessment
Company assessmentDirect peers
- SAP Concur: SAP-owned leader in travel and expense management for enterprises. Most direct competitor to DATABASICS in enterprise T&E, with overlapping compliance, ERP integration, and global capabilities, though at significantly larger scale.
- Emburse (Chrome River): Enterprise expense and invoice management platform that absorbed Chrome River, Abacus, and Certify. Closely comparable mid-market/enterprise T&E positioning, with similar vertical emphasis on regulated industries and policy enforcement.
- Expensify: Publicly traded expense management SaaS targeting SMB through mid-market with mobile receipt capture, OCR, and card reconciliation. Highly comparable core OCR/receipt-matching capabilities to DATABASICS, though heavier SMB tilt.
- Rydoo: Global T&E and spend management SaaS with strong European presence and OCR-based receipt scanning. Comparable AI receipt extraction and policy enforcement features for international mid-market and enterprise.
- Zoho Expense: Expense management module of the broader Zoho suite, offering receipt scanning, policy controls, and ERP integrations. Comparable feature set for SMB and mid-market, often bundled with broader Zoho applications.
Emerging players
- Brex: Corporate card and expense management platform combining payments with AI-driven expense automation. Overlaps with DATABASICS on card-receipt matching and policy enforcement, but leads with the card product and broader spend management.
- Ramp: All-in-one finance platform combining corporate cards, expense management, bill pay, and procurement. Competitor on the expense automation and card reconciliation layer, though oriented to broader spend rather than T&E-only.
- Airbase: Spend management platform covering corporate cards, AP automation, and expense reporting. Comparable on expense automation and ERP integration, with overlap in mid-market and regulated verticals.
Broad incumbents
- Navan (formerly TripActions): Corporate travel and expense platform combining booking, cards, and reporting. Overlaps with DATABASICS on the expense reporting and corporate card reconciliation side while extending into travel booking.
- Coupa: Broad business spend management platform covering procurement, invoicing, and T&E. Overlaps with DATABASICS in the expense reporting and corporate card management modules of its broader spend suite.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat5 records
Key risks5 records
Key highlights6 records
Customer concentration
DATABASICS social profiles
Digital presenceDATABASICS financial estimates
Financial estimateRevenue estimate
Valuation estimate
DATABASICS leadership team
Management profileNumber of profiles
Profiles3 records
DATABASICS funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
DATABASICS M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about DATABASICS
What does DATABASICS do?
DATABASICS provides an all-in-one cloud-based B2B SaaS platform for time tracking, expense reporting, leave management, P-Card and corporate card management, vendor invoice management, and AI-powered analytics (DBee). It is purpose-built for compliance-driven organizations such as government contractors (DCAA), nonprofits with grant restrictions, professional services firms, and healthcare providers, with native integrations to major ERP and payroll systems.
Is DATABASICS a public or private company?
DATABASICS is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was DATABASICS founded?
DATABASICS was founded in 2000. It employs 11 to 50 people.
Where is DATABASICS based?
DATABASICS is headquartered in Mclean, United States, in the North America region.
How does DATABASICS make money?
One revenue line is on record: saaS Subscription Licensing.
Who are DATABASICS's main competitors?
Direct peers on record are SAP Concur, Emburse (Chrome River), Expensify, Rydoo and Zoho Expense. Emerging players are Brex, Ramp and Airbase. Broad incumbents are Navan (formerly TripActions) and Coupa.
Does DATABASICS have an API?
Yes. DATABASICS offers a modern REST API and webhooks for custom flows. The API enables custom integrations for organizations using systems not in the confirmed integration list. Developers can access file-based import/export formats (CSV, XML, EDI) and pre-built connectors for specific ERP versions. The API is available for building integrations to customer-specific systems including organizations using non-listed ERPs. Developer documentation is at www.data-basics.com/resources/developers.