SmartSearch
SmartSearch Inc. is a US-based SaaS provider of an all-in-one enterprise recruitment platform built around an ATS, serving staffing agencies and corporate HR teams with workflow automation, AI candidate matching, and 50+ integrations across job boards, HRIS, and CRM systems.
- Company typePrivate
- Founded1986
- HeadquartersTustin, United States
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What SmartSearch does
SmartSearch Inc. is a US-based provider of an enterprise-grade, all-in-one SaaS recruitment platform serving staffing agencies and corporate HR teams. Founded in 1986 and headquartered in Cleveland, Ohio with a secondary office in Tustin, California, the company has operated in the recruiting technology market for several decades. Its platform targets four primary customer segments: staffing agencies (commercial and professional placement), corporate/internal HR teams, executive search firms, and RPO/HRO/PEO providers, with additional vertical specialization in education and construction staffing.
The platform is architected around an Applicant Tracking System (ATS) as the core product, supplemented by an integrated suite of modules including Hiring Manager Portal, Candidate Onboarding (with SmartSign e-signature and OnboardTraks), CRM (with SalesTraks), Accounting Gateway, AI Recruitment Software, Candidate Capture, and a Vendor Management System. The proprietary "Traks" workflow engine enables customizable automation across recruiting stages. AI capabilities include "AI Smart Matching" for candidate recommendation based on skills, behavior, and historical patterns, automated resume parsing and screening, and predictive analytics via the WIP Dashboard. The platform integrates with over 50 third-party systems across job boards (LinkedIn, Indeed, Monster, ZipRecruiter, CareerBuilder, Dice), payroll/HRIS (ADP, Paycom, UKG, Sage, Oracle, SAP), CRM (Salesforce, HubSpot), background screening (Checkr, Sterling, Accurate), and communications (Twilio, RingCentral), supplemented by an Open API and Data Pipe for external data synchronization. The company holds EU-U.S. Data Privacy Framework and GDPR/Privacy Shield certifications.
SmartSearch operates on a per-seat annual subscription model with quote-based pricing not publicly disclosed. Its go-to-market is primarily enterprise field sales supplemented by inside sales, with "Request a Demo" as the website's primary call-to-action. The company is privately held under SmartSearch Inc., incorporated in Ohio. Its January 2026 acquisition of Credas Technologies Ltd was backed by Triple Private Equity, marking the first disclosed institutional capital event and extending the platform into digital identity verification and compliance for over 8,500 regulated firms across financial services, legal, accountancy, property, and insurance sectors.
SmartSearch firmographics
Firmographics- Name
- SmartSearch
- Legal name
- SmartSearch Inc.
- Website
- https://smartsearchinc.com
- Company type
- Private
- Founded year
- 1986
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- SmartSearch Inc. is a US-based SaaS provider of an all-in-one enterprise recruitment platform built around an ATS, serving staffing agencies and corporate HR teams with workflow automation, AI candidate matching, and 50+ integrations across job boards, HRIS, and CRM systems.
- Ownership category
- akta.pro rank
SmartSearch industry classification
Industry- Product category
- Recruitment / Applicant Tracking Software
- NAICS
- Software Publishers (513210), Computer Systems Design and Related Services (5415)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Talent Acquisition (Recruiting) & Applicant Tracking (ATS) (BPACAPAD)
- akta.pro secondary industry
- Recruiting Administration Outsourcing (Recruitment Support, Scheduling, Onboarding Ops) (BPACAKAG)
Keywords
Where SmartSearch is headquartered
LocationHeadquarters
- HQ city
- Tustin
- HQ country
- United States
- HQ region
- North America
Offices2 records
Markets served
SmartSearch business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Marketing or Sales, Operations, Infrastructure
Revenue model
- SaaS Subscription: Enterprise-grade SaaS recruitment platform sold on subscription basis. Pricing is based on number of users as mentioned in reviews. The platform serves as an all-in-one solution consolidating ATS, CRM, onboarding, accounting, and reporting capabilities.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Per seat | Annual | Per-user subscription model with all-included features |
Go-to-market motion2 records
Distribution channels2 records
Marketing channels7 records
SmartSearch product offering
Product offeringCore offering
SmartSearch sells an all-in-one cloud-based SaaS recruitment platform built around an Applicant Tracking System (ATS), extended with integrated modules for hiring-manager collaboration, candidate onboarding (including native e-signature), sales/CRM, accounting, AI-driven sourcing, event candidate capture, and vendor management. The platform is delivered on a per-user subscription basis to staffing agencies and corporate HR teams, with US-based support, configurable Traks workflows, AI matching, real-time reporting, and an OpenAPI for ecosystem integration.
Product overview
SmartSearch is an all-in-one enterprise-grade SaaS recruitment platform designed for staffing and HR teams. The platform operates on a unified architecture centered around the Applicant Tracking System (ATS) as the core product, supplemented by integrated modules including Hiring Manager Portal, Candidate Onboarding, SmartSearch CRM, Accounting Gateway, AI Recruitment Software, Candidate Capture, and Vendor Management System (VMS). Key workflow tools include HireTraks and CandidateTraks for recruitment workflow mapping, OnboardTraks for onboarding customization, and SalesTraks for sales pipeline management. The platform also features built-in AI capabilities for candidate matching and screening, integrated e-signature (SmartSign), and comprehensive reporting with a custom OpenAPI and Data Pipe for external integrations. SmartSearch supports over 50 third-party integrations across job boards, background screening, payroll, HRIS, CRM, and communication platforms.
Differentiator
Problem solved
Functional benefit
Products and services
- Applicant Tracking System (ATS) Core platform for managing the entire hiring process from job postings to offer letters, with HireTraks and CandidateTraks workflow mapping, Boolean resume search with AI recommendations, and a WIP Dashboard for real-time visibility into recruiting activity; targeted at staffing agencies and corporate HR teams.
- Hiring Manager Portal Centralized workspace that lets hiring managers review candidates, track job requisitions, complete approvals, and monitor hiring activity without using complex recruiting tools or pinging recruiters.
- Candidate Onboarding Streamlined onboarding solution featuring the Onboarding Whiteboard for real-time task visibility, SmartSign e-signature, OnboardTraks for customizable workflow sequences, and CandidateTraks for preboarding document collection and screening.
- SmartSearch Reporting Real-time reporting and analytics with pre-built report templates, customizable unlimited dashboards, Flight Dashboard for live shareable reports, Custom Reports with flexible filters, Custom Push for scheduled automated delivery, and OpenAPI/Data Pipe for external integrations.
- SmartSearch CRM Sales tracking and relationship management module with SalesTraks custom pipeline workflows, activity tracking for emails/calls/notes, and follow-up management to drive consistent outreach and deal progression.
- Accounting Gateway Financial management module that tracks expenses, commissions, and billable hours, with automated invoicing, commission calculations, manager-approved timekeeping, direct exports to payroll/accounting systems, and expense reporting with approvals.
- AI Recruitment Software Built-in AI capabilities embedded across the platform for intelligent candidate matching (skills, behavior, and historical patterns), automated resume screening and scoring, custom workflow automation, and actionable recruitment analytics with real-time dashboards.
- Candidate Capture Event and recruitment event management solution with digital resume scanning for paper-to-digital conversion, real-time candidate evaluation with team feedback sharing, personalized omnichannel engagement campaigns, event ROI tracking, and support for both virtual and in-person events.
- Vendor Management System (VMS) Vendor management extension that bridges third-party recruiters and corporate staffing professionals, supporting job distribution, candidate submissions, approvals, onboarding, reporting, and payment processing for contingent labor, temp-to-hire, and direct placement workflows.
Quantifiable outcome
- Companies using an ATS can reduce time-to-hire by up to 20%
- +3 more outcomes
Companies that use SmartSearch
Customer profileNamed customers9 records
Segments6 records
Ideal customer profiles6 records
SmartSearch technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration45 records
AI capability5 records
Feature8 records
SmartSearch partnerships and signals
Strategic signalPartnerships
24 partnerships are on record, tiered core.
- ADPcoreBi-directional integration syncing employee data automatically across systems. Integrates with HR, benefits, and compliance tools. Automates payroll and timecard reporting with SmartSearch time-card features.
- LinkedIncorePost jobs directly from SmartSearch to company LinkedIn profile. Look up and store LinkedIn candidate and contact profiles. Schedule posts from SmartSearch to LinkedIn.
- IndeedcorePost jobs to Indeed directly through SmartSearch. Support for sponsored jobs. Automatically apply candidates with Indeed source tracking.
- ZipRecruitercorePost jobs directly from SmartSearch to ZipRecruiter. Automatically apply candidates with ZipRecruiter source tracking.
- CheckrcoreBackground screening integration giving candidates transparency into their records. Trigger workflows based on pass/fail status. Ensure positive candidate engagement with SmartSearch CRM tools.
- SalesforcecoreAutomate recruiting workflows with AI-powered communication. Give teams a shared view of every candidate. Customize workflows with SmartSearch Trak Automation.
- QuickBookscoreData sync for hours reporting. Easy automation for customer invoicing. Easy collection of onboarding documents.
- HubSpotcoreBuild automated workflows with clients, candidates, and employees. Track marketing performance and candidate sources with attribution tools. Create custom triggers between HubSpot Workflows and Traks.
- MonstercorePost jobs directly from SmartSearch to Monster. Search and import Monster's candidate pool. Automatically apply candidates with Monster source.
- CareerBuildercorePost jobs directly from SmartSearch to CareerBuilder. Search CareerBuilder's candidate pool and import candidates with one click.
- E-VerifycoreCompliance reporting features. Integration with SmartSearch Document Manager and SmartSign. Easily track video interviews.
- Spark HirecoreCombine SmartSearch talent matching with Spark Hire video interviews. Link video interview results directly to candidate records. Collaborate with hiring managers through easy sharing in Hiring Manager Portal.
- PaycomcoreBi-directional data sync. Enhance onboarding with SmartSearch Onboard Trak and Paycom's HR and payroll tools. Export time cards and invoices from SmartSearch directly into Paycom.
- UKGcoreAutomated employee data syncing. Integration with HR, benefits, and compliance features. ATS/CRM recruitment activity syncing.
- SagecoreCompete for top talent with automated candidate engagement. Pass data seamlessly from ATS to HRIS, including SmartSign documents. Build custom triggers with SmartSearch automation workflows.
- OraclecoreTransfer new-hire data into Oracle with seamless data sync. Secure hiring and onboarding documentation through SmartSign.
- SAPcoreConnect data across departments to streamline information sharing. Improve accounting workflows by combining SmartSearch time cards and invoicing with SAP's platform.
- RingCentralcoreClick to dial from SmartSearch. Text and call using RingCentral number. Automatically surface call notes in SmartSearch.
- AccuratecoreEasily order background screenings. Full storage of screening results within candidate profiles. Customize automations with SmartSearch Hire & Onboarding Traks.
- SterlingcoreCreate a streamlined process for recruiters and candidates. Verify new hire eligibility directly in the Candidate Hiring Platform.
- DicecorePost jobs to Dice directly through SmartSearch. Get accurate reporting with candidates auto-tagged as Dice source. Import candidates with one click.
- FacebookcoreShare job postings with one click. Store candidate and contact profiles. Schedule posts from SmartSearch to Facebook.
- TwiliocoreText candidates through SmartSearch. Engage individually or with bulk messaging. Automate repetitive communication with scheduled text messages.
- PaylocitycoreCreate a customized onboarding process. Build accounting reports with SmartSearch time tracking. Collect and export hiring paperwork using SmartSign.
Scale indicators2 records
Recent moves6 records
Expansion highlights6 records
SmartSearch competitors and assessment
Company assessmentDirect peers
- Recruiterflow: Recruiterflow is a recruitment ATS and CRM built specifically for staffing agencies, offering candidate management, workflow automation, and reporting. It targets the same staffing agency buyer as SmartSearch, particularly in the SMB and mid-market tiers.
- Workable: Workable is a broadly adopted ATS and hiring platform serving SMBs and mid-market employers with job distribution, candidate tracking, and AI-assisted sourcing. It competes with SmartSearch in the corporate hiring segment and across overlapping pricing-tier buyers.
- Loxo: Loxo is an AI-powered talent intelligence platform and ATS/CRM for staffing firms and executive search practices. It overlaps with SmartSearch's AI Smart Matching and CRM modules while positioning as a more AI-forward alternative for recruiting agencies.
- Lever: Lever is an ATS and talent relationship management platform for corporate recruiting teams, offering CRM, workflow automation, and analytics. It overlaps with SmartSearch's corporate hiring segment and competes for similar mid-market to enterprise HR buyers.
- Bullhorn: Bullhorn is the dominant ATS and CRM provider for the staffing and recruiting industry, offering a cloud platform with similar capabilities to SmartSearch including candidate sourcing, workflow automation, and onboarding. It is the most directly comparable competitor for staffing agency customers.
- Greenhouse: Greenhouse is a leading corporate ATS with structured hiring workflows, integrations, and analytics. While more focused on corporate hiring than staffing, it overlaps with SmartSearch's Corporate/Internal Hiring customer segment and competes for the same mid-market and enterprise buyers.
- iCIMS: iCIMS is an enterprise-grade talent acquisition platform serving large corporations and staffing organizations with ATS, CRM, and onboarding capabilities. It competes with SmartSearch in the enterprise end of the market and across similar integration-rich use cases.
- JobDiva: JobDiva is a talent management platform built for staffing firms, combining ATS functionality with CRM, VMS connectivity, and candidate matching. It targets the same staffing-agency customer base as SmartSearch with overlapping feature sets including AI-assisted matching.
- Crelate: Crelate is a recruiting and staffing CRM/ATS platform serving agencies and corporate recruiting teams, with features for pipeline management, candidate relationship tracking, and workflow automation. It competes with SmartSearch in the mid-market staffing and search firm segment.
- JobAdder: JobAdder is an ATS and recruitment CRM designed for staffing agencies and in-house recruiters, providing candidate management, job posting, and workflow automation. It competes head-to-head with SmartSearch in the small-to-mid-market staffing segment across multiple geographies.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat4 records
Key risks5 records
Key highlights6 records
Customer concentration
SmartSearch social profiles
Digital presenceSmartSearch compliance and trust
Trust signalCompliance2 records
SmartSearch financial estimates
Financial estimateRevenue estimate
Valuation estimate
SmartSearch leadership team
Management profileNumber of profiles
Profiles1 record
SmartSearch funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
SmartSearch M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about SmartSearch
What does SmartSearch do?
SmartSearch sells an all-in-one cloud-based SaaS recruitment platform built around an Applicant Tracking System (ATS), extended with integrated modules for hiring-manager collaboration, candidate onboarding (including native e-signature), sales/CRM, accounting, AI-driven sourcing, event candidate capture, and vendor management. The platform is delivered on a per-user subscription basis to staffing agencies and corporate HR teams, with US-based support, configurable Traks workflows, AI matching, real-time reporting, and an OpenAPI for ecosystem integration.
Is SmartSearch a public or private company?
SmartSearch is a private company. It is classified as unknown and is currently operating.
When was SmartSearch founded?
SmartSearch was founded in 1986. It employs 11 to 50 people.
Where is SmartSearch based?
SmartSearch is headquartered in Tustin, United States, in the North America region.
How does SmartSearch make money?
One revenue line is on record: saaS Subscription.
Who are SmartSearch's main competitors?
Direct peers on record are Recruiterflow, Workable, Loxo, Lever, Bullhorn, Greenhouse, iCIMS, JobDiva, Crelate and JobAdder.
Does SmartSearch have an API?
Yes. SmartSearch offers an Open API that allows users to connect SmartSearch with virtually any platform, app, or internal system. It enables pulling real-time data into reporting tools or syncing metrics across multiple platforms. The OpenAPI allows data to flow exactly where and how users need it. Additionally, Data Pipe enables syncing data to a warehouse, custom dashboard, or third-party tool, with data always up to date.
What industry is SmartSearch in?
SmartSearch's product category is Recruitment / Applicant Tracking Software. Its primary akta.pro industry code is BPACAPAD, Talent Acquisition (Recruiting) & Applicant Tracking (ATS), with a secondary code of BPACAKAG, Recruiting Administration Outsourcing (Recruitment Support, Scheduling, Onboarding Ops). Its NAICS code is 513210 and its SIC code is 7372.