What Virtual Vaults does

Virtual Vaults is a Rotterdam-headquartered SaaS provider of secure virtual data rooms and adjacent deal-management tools, serving financial and professional services firms running confidential transactions such as mergers and acquisitions, due diligence, and corporate finance processes. Its customer base includes global banks and advisory firms (Bank of America Merrill Lynch, Allen & Overy), Big Four and mid-tier professional services (Deloitte, BDO, CBRE), corporates (ASML), and European advisory networks (Oaklins Germany, Gunnercooke, Marktlink, Conclusion, Van Oers, Headpoint Advisors), with the platform reporting 100,000+ users supporting 2,000+ deals per year.

The core product is a cloud-based data room with complementary modules covering the deal lifecycle: Workspaces for deal preparation, the Data Room itself for secure document sharing with a Q&A module and secure file-sharing, Archive for post-deal documentation storage, Insights (analytics, launched April 2022), and an Office 365 Excel Viewer. The platform is built on Microsoft Azure and integrates supporting services including Sendgrid, Twilio, Zendesk, Auth0, Signal Sciences, and Userpilot; in 2025 the company added an AI Redaction Assistant powered by Azure OpenAI. Security and compliance are emphasised as core infrastructure, with ISO 27001:2022 (Kiwa), SOC 2 Type II via Azure, ISO 27017/27018, ISO 27035 incident management, ISO 22301 business continuity, GDPR compliance, and Chubb Cyber Risk insurance.

The company sells primarily through a flat-rate subscription model with unlimited data storage, with short-term (pay-as-you-go) vaults starting at €499 and long-term annual vaults starting at €375, supplemented by a Partner Program for advisory channels. Virtual Vaults claims roughly 80% market share in its segment in the Benelux region and was generating ~20% of revenue internationally prior to the UK launch. It operates from Rotterdam with offices in Amsterdam and London (opened October 2021), employs 51-100 people, and is led by founder-CEO Jeroen Kruithof alongside CRO Mike Hinchliffe (UK), Chief Customer Officer Kristine Boin, and Product and Marketing Manager Pepijn van de Vondervoort.

Name

Virtual Vaults

Legal name

Virtual Vaults Nederland B.V.

Website

https://virtualvaults.com

Company type

Private

Founded year

2014

Operating status

Operating

Headcount range

51–100 employees

Short description

Rotterdam-based SaaS provider of virtual data rooms and deal lifecycle tools, serving M&A and advisory clients including Bank of America, ASML, Deloitte, and BDO. Built on Microsoft Azure, the platform supports 100,000+ users across 2,000+ deals annually.

Ownership category

akta.pro rank

Product category

Virtual Data Room Software

akta.pro primary industry

NFT Custody, Wallets & Asset Management (collectibles wallets, vaults, portfolio tools) (FSAPAFAF)

akta.pro secondary industry

Yield, Vaults & Asset Management (vault strategies, robo-vaults, structured yield) (FSAPAEAG)

Keywords

• Virtual data room
• M&A due diligence
• Secure document sharing
• Deal preparation platform
• Transaction management software

Headquarters

HQ city

Rotterdam

HQ country

Netherlands

HQ region

Europe

Offices3 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Subscription-based Data Room Services: Virtual Vaults operates on a subscription model with fixed-rate plans offering unlimited data storage. The platform provides tiered pricing for short-term and long-term data rooms, with no gigabyte-based charges. Revenue is generated through recurring subscriptions rather than per-use fees.

Pricing tiers

Go-to-market motion3 records

Distribution channels3 records

Marketing channels6 records

Core offering

Virtual Vaults is an all-in-one SaaS dealmaking platform for M&A professionals built on Microsoft Azure. The platform consists of three core products: Workspaces (deal preparation and document collection), Data Room (secure document sharing, Q&A and buyer engagement analytics), and Archive (USB and cloud-based deal documentation with audit trail). It serves M&A advisors, private equity firms, legal teams, and corporate acquirers with subscription-based fixed-rate plans that include unlimited data storage.

Product overview

Virtual Vaults is an all-in-one dealmaking platform for M&A professionals consisting of three core products: Workspaces (deal preparation), Data Room (secure document sharing and due diligence), and Archive (deal documentation storage). These are complemented by specialized modules including AI Redaction Assistant (AI-powered document redaction), Q&A Module (collaborative question management), Secure File Sharing (controlled external distribution), Insights (buyer analytics), and Office 365 Viewer for Excel (native spreadsheet integration). The platform serves M&A advisors, private equity firms, legal teams, and corporate acquirers across Europe.

Differentiator

Problem solved

Functional benefit

Products and services

• Workspaces Deal preparation platform for M&A advisors, private equity, and corporate M&A teams that enables document collection, task management, questionnaire templates, AI-powered redaction, and export to the Data Room.
• Data Room Secure virtual data room for sharing information with controlled permissions, featuring Q&A chat functionality, buyer engagement analytics, mass upload, and interactive insights for M&A due diligence.
• Archive Secure deal archiving solution providing full audit trail, comfort letters, and deal documentation on USB and cloud storage with instant delivery options.

Quantifiable outcome

• 80% market share in Benelux M&A deals
• +3 more outcomes

Named customers12 records

Segments6 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

AI capability2 records

Feature8 records

Partnerships

Ten partnerships are on record, tiered primary, core and supporting.

• Microsoft AzureprimaryTechnology or IntegrationPrimary cloud infrastructure provider. Data uploaded by customers is stored exclusively on Microsoft Azure with geo-redundancy across EU, GB, and DE regions. Azure provides comprehensive compliance including ISO/IEC 27001:2013, SOC 1/2/3, and HIPAA. Standard Contractual Clauses protect data transfers outside the EU.
• Microsoft Azure OpenAIcoreTechnology or IntegrationAI Redaction Assistant is powered by Microsoft Azure OpenAI service. Data is not retained after AI processing and is never used for AI training. Only Microsoft has access to queries through Azure infrastructure.
• Sendgrid (Twilio)supportingTechnology or IntegrationEmail delivery service for customer communications and notifications. SOC2 Type II compliant with data processing across international locations.
• TwiliosupportingTechnology or IntegrationSMS and phone call services for customer support and notifications. ISO/IEC 27001/27017/27018 certified with Binding Corporate Rules for data protection.
• ZendesksupportingTechnology or IntegrationCustomer support application used by Virtual Vaults customer success team. SOC 2 Type II, ISO 27001:2013, ISO 27018:2014 certified with EU data storage.
• Auth0 (Okta)supportingTechnology or IntegrationIdentity and access management service for secure authentication. ISO/IEC 27001:2022, SOC 2 Type II, PCI DSS, and HIPAA compliant with EU data storage.
• Signal Sciences (Fastly)supportingTechnology or IntegrationWeb application firewall for security protection. ISO/IEC 27001:2013, PCI DSS, and HIPAA certified. Data stored in US with Standard Contractual Clauses.
• UserpilotsupportingTechnology or IntegrationUser onboarding application for product adoption. SOC 2 Type II compliant with EU data storage.
• ChubbsupportingOthersCyber risk insurance provider. Virtual Vaults is insured with Chubb providing protection against cyber incidents and data breaches.
• KiwasupportingOthersCertification body providing ISO 27001:2022 certification for Virtual Vaults information security management system.

Scale indicators6 records

Recent moves7 records

Expansion highlights6 records

Direct peers

• Datasite: Datasite (formerly Merrill Corporation, now part of SS&C) is the largest global virtual data room provider for M&A due diligence. Directly comparable in product offering — secure document sharing, Q&A, analytics — with a much larger global enterprise footprint than Virtual Vaults.
• Intralinks: Intralinks (also owned by SS&C) is a long-standing global VDR provider focused on M&A, restructuring, and capital markets transactions. Competes head-to-head with Virtual Vaults for enterprise and cross-border mid-market deals.
• Ansarada: Ansarada is an Australia-based VDR and deal management platform with AI-driven insights and readiness scoring. Directly comparable in target market (M&A advisors and corporate deal teams) and increasingly overlapping in AI features with Virtual Vaults' AI Redaction Assistant.
• Firmex: Firmex is a Canadian VDR provider serving M&A, legal, and financial services firms, with strong mid-market positioning in North America and Europe. Comparable in customer base (advisory and legal professionals) and pricing model.
• iDeals Solutions: iDeals is a global VDR provider with strong presence in EMEA serving M&A, legal, and life sciences transactions. Directly competes with Virtual Vaults on secure document sharing and Q&A functionality.
• SecureDocs: SecureDocs is a US-based VDR provider targeting small and mid-market M&A, legal, and corporate transactions. Comparable subscription-based pricing model and SMB/mid-market customer base.

Emerging players

• Digify: Digify offers document security and virtual data room functionality with a focus on tracking and analytics. Overlaps with Virtual Vaults' Insights module and secure file sharing, but with a smaller mid-market footprint.

Broad incumbents

• Box: Box is a large enterprise content management and secure file sharing platform. While not a pure-play VDR, it competes for secure external document sharing use cases with Virtual Vaults' Secure File Sharing module among enterprise customers.
• Citrix ShareFile: ShareFile (now under Progress Software) provides secure file sharing and data rooms for professional services. Comparable in secure document distribution and workflow features for legal, financial, and M&A-adjacent workflows.

Others

• Datasite Diligent (Diligent Boards): Diligent provides secure board and governance document collaboration. While not a direct VDR competitor, it addresses overlapping secure-document and due-diligence-adjacent workflows for legal and corporate teams, and shares ownership with Datasite.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/virtualvaults
• Xx.com/virtualvaults

Compliance7 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Virtual Vaults