Vindow

What Vindow does

Vindow is a cloud-based SaaS platform that operates as a two-sided marketplace for buyers and sellers of contracted hotel accommodations, particularly for group and corporate travel. The platform serves hotels, hotel management companies, corporate travel managers, TMCs, agencies, crew travel managers, and meetings and events planners by combining three functional modules—RFP creation, contract management, and data intelligence—into a single online solution. Vindow positions itself as the only platform consolidating these workflows, addressing fragmented sourcing processes that typically require multiple tools and interoperability workarounds.

The platform's technical architecture includes proprietary, branded features such as Vindow Score™ (a sentiment-derived hotel rating system that processes millions of traveler reviews), Bid Intelligence™ (real-time competitive bidding feedback), AI-powered RFP analysis with automatic pre-fill of responses, a GBTA-compliant questionnaire library, and instant messaging between buyers and hoteliers. Vindow's database indexes over 350,000 global hotels and integrates with GeoSure for hyper-local safety scoring across 60,000+ locations. Other notable modules include Proposal Builder for client presentations, Market Intelligence with destination profiles, an annual contract renewal workflow, and the V.E.R.A. in-platform chatbot. No public API, SDK, or developer portal is documented.

Vindow monetizes through tiered subscriptions on both sides of the marketplace. Hotels enter on a free Basic tier (unlimited RFP responses and dashboard access) or upgrade to Performance-Based Growth ($250/year) or Premium Partner ($450/year) tiers that add priority invitations, AI-driven client matching, top-tier search placement, paid directory placements, and performance reporting. Buyers and TMCs subscribe to Full-Feature Memberships at undisclosed Basic-to-Ultimate price points. The company is privately held, incorporated in Florida in 2017, and operates lean with 1-10 employees headquartered in Coral Gables, FL. Distribution combines direct sales ([email protected]), self-serve onboarding via travel.vindow.com, and event-driven outreach through GBTA, Women in Travel THRIVE, and other industry associations.

Name

Vindow

Legal name

Vindow, Inc.

Website

https://vindow.com

Company type

Private

Founded year

2017

Operating status

Operating

Headcount range

1–10 employees

Short description

Vindow is a cloud-based SaaS platform combining hotel RFP sourcing, contract management, and data intelligence for corporate travel buyers and hotels, with AI powering RFP pre-fill and a proprietary Vindow Score hotel rating.

Ownership category

akta.pro rank

Product category

Hotel Sourcing Platform

NAICS

Software Publishers (5132)

SIC

Services-Computer Programming Services (7371)

akta.pro primary industry

Venue Sourcing & Contracting (Hotels, Conference Centers) (THACAFAC)

akta.pro secondary industry

Business Intelligence, Reporting & Data Platforms (THALACAL)

Keywords

• Hotel sourcing platform
• RFP procurement software
• Contract management software
• Travel technology platform
• Group travel marketplace

Headquarters

HQ city

Miami

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Marketing or Sales, Infrastructure, Operations

Revenue model

1. Subscription Memberships: Vindow offers scaled membership plans from Basic to Ultimate for both buyers and hotels. Basic service allows unlimited RFP responses and dashboard access. Full-feature memberships unlock advanced technology and revenue opportunities.
2. Performance-Based Growth Tier: Tier 1 consortia pricing at $250 per year. Hotels pay when property moves from participation to active consumption, gaining priority RFP invitations and enhanced visibility.
3. Premium Partner Tier: Tier 2 consortia pricing at $450 per year. Includes top-tier placement in search results, AI-driven client matching, Demand Amplification Program, and custom performance reports.
4. Paid Placements: Hotels can purchase paid placements in hotel directories and search pages for increased visibility.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels7 records

Core offering

Vindow operates a cloud-based SaaS marketplace that combines RFP procurement, contract management, and data intelligence into a single online platform for buyers and sellers of contracted group hotel accommodations. The platform serves hotels, hotel management companies, corporate travel managers, TMCs, agencies, crew travel managers, meetings and events planners, and third-party sourcing agents with AI-powered sourcing tools, real-time competitive bidding, and a database of 350,000+ global hotels. Revenue is generated through tiered subscription memberships, performance-based consortia pricing, and paid placements.

Product overview

Vindow is a cloud-based SaaS platform that serves as a transparent marketplace for buyers and sellers of contracted hotel accommodations, combining three core modules — RFP Creation, Contract Management, and Data Intelligence — in a single online solution. The platform is offered to two distinct buyer segments: hotel-facing Hotel Solutions (including tools for individual hotels and hotel management companies) and buyer-facing Buyer Solutions (serving corporate travel managers, TMCs, agencies, and third-party sourcing agents). Key proprietary features include Bid Intelligence (real-time competitive bid feedback), Vindow Score (sentiment-based hotel rating supplemented by GeoSure safety data), Market Intelligence (destination profiles), Proposal Builder (client presentation tool), and Instant Messaging. The platform also offers subscription tiers from a free Basic membership to paid Full-Feature memberships, plus consortia pricing tiers (Performance-Based Growth at $250/year and Premium Partner at $450/year).

Differentiator

Problem solved

Functional benefit

Brands

• Vindow Score™: A proprietary rating system that assigns a rating to a venue based upon hotel guest reviews and other criteria for evaluating hotel quality and safety.
• Bid Intelligence™
• V.E.R.A.

Products and services

• Vindow Platform Cloud-based SaaS sourcing platform combining RFP procurement, contract management, and data intelligence in a single online solution for the group hotel accommodation market. Accessible via web browser at vindow.com and travel.vindow.com.
• Hotel Solutions

Quantifiable outcome

• Over 350,000 global hotels in database
• +1 more outcomes

Named customers5 records

Segments7 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration1 record

AI capability7 records

Feature8 records

Partnerships

Ten partnerships are on record, tiered strategic, core and minor.

• Women in Travel THRIVEstrategicStrategic or Co-development Partner · 25 May 2021Vindow joined Women in Travel THRIVE initiative alongside Highgate, Hyatt Hotels and Resorts, ALICE, AAHOA, HSMAI Foundation and WINit by GBTA to curb COVID-related career regression among women in the travel industry. The partnership supports the organization's Day of Impact events offering free mentorship and professional development.
• GeoSurecoreStrategic or Co-development Partner · 13 April 2021Vindow and GeoSure announced partnership to integrate hyper-local, personalized and inclusive hotel neighborhood safety insights powered by GeoSure into Vindow's platform. The partnership provides users access to GeoSafeScores for over 60,000 locations worldwide, enabling duty-of-care decisions for group travel. The integration enhances Vindow Score with contextualized local Health & Medical safety information and trendline analysis.
• DeltaminorOthersPartner logo displayed on Vindow partners page
• GBTAstrategicOthersGlobal Business Travel Association partner logo displayed on Vindow partners page
• GMBHAminorOthersGreater Miami Beach Hotel Association partner logo displayed on Vindow partners page
• HighgatestrategicStrategic or Co-development PartnerHighgate is a prominent hotel management company and strategic partner in Women in Travel THRIVE initiative. Partner logo displayed on Vindow partners page.
• HSMAIminorOthersHospitality Sales and Marketing Association International partner logo displayed on Vindow partners page
• PCMAminorOthersProfessional Convention Management Association partner logo displayed on Vindow partners page
• TriveminorOthersPartner logo displayed on Vindow partners page
• WittminorOthersPartner logo displayed on Vindow partners page

Scale indicators4 records

Recent moves6 records

Expansion highlights5 records

Emerging players

• Spotnana: Spotnana is an emerging travel-as-a-service platform with modern hotel booking and sourcing capabilities aimed at corporate buyers. It represents a newer wave of competition to legacy RFP-centric sourcing tools.
• Hotel Engine: Hotel Engine is a direct-booking hotel platform for businesses of all sizes. It overlaps with Vindow on corporate accommodation sourcing and is a credible emerging alternative for buyers prioritizing simplified bookings.

Broad incumbents

• TripActions / Navan: TripActions (now Navan) has expanded beyond corporate air booking into hotel and group booking workflows. As a well-capitalized incumbent in corporate travel, it represents an alternative path for buyers consolidating travel tech.
• Sabre Hospitality: Sabre's hospitality solutions offer hotel CRS, content, and marketplace capabilities. While broader than Vindow's niche, it serves some overlapping corporate hotel sourcing and distribution needs.
• Amadeus Hospitality: Amadeus is a global travel technology giant whose hospitality division provides hotel distribution, GDS, and increasingly sourcing/contracting tools. It is a broad incumbent competing in adjacent hotel sourcing workflows.
• BCD Travel (Advito): BCD Travel and its advisory arm Advito (a documented Vindow customer) operate in the corporate hotel sourcing space. While BCD is a travel management incumbent, its consulting arm illustrates overlap with Vindow's buyer personas.

Direct peers

• Cvent: Cvent is the dominant SaaS platform for meetings, events, and group hotel sourcing. It directly overlaps with Vindow in venue sourcing, RFP creation, and hotel contract management, and serves the same corporate travel manager and meeting planner buyer personas.
• Lanyon (now Cvent): Lanyon historically served the corporate transient and meeting hotel sourcing space and was acquired by Cvent. It represents one of the closest historical analogs to Vindow's RFP and contract management focus.
• HRS Group: HRS Group is a leading global hotel sourcing and payment platform serving corporations and TMCs. It competes head-on with Vindow in corporate hotel RFP management, contract management, and centralized payment solutions.
• Passkey (a Cvent company): Passkey provides group hotel booking and sourcing technology for meetings and events. Like Vindow, it targets meeting planners and corporate buyers managing group accommodations and RFP workflows.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/VindowInc
• Facebookfacebook.com/Vindow-100660808329053

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Vindow