Roomzilla
Roomzilla Technologies, Inc. is a privately held, bootstrapped SaaS company that provides web-based room, desk, and equipment booking software for offices, coworking spaces, schools, and home offices, sold on a per-resource subscription model with self-serve onboarding.
- Company typePrivate
- Founded2007
- HeadquartersCambridge, United States
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What Roomzilla does
Roomzilla Technologies, Inc. is a privately held SaaS company headquartered in Cambridge, Massachusetts, with an additional operational office in Warsaw, Poland. The company operates a web-based smart workplace management platform that enables organizations to book and manage meeting rooms, desks, and equipment through a unified interface. Its product surface comprises a core scheduling module plus adjacent modules: tablet-based room displays (Android/iPad), interactive floor maps, QR-code-based quick reservations, check-in with auto-cancellation of no-shows, and an approval queue for administrative workflows. The platform integrates natively with Google Workspace and Microsoft 365/Outlook for two-way calendar synchronization and is accessible via web and mobile-responsive interfaces.
The company serves a horizontal mix of customer segments — corporate offices (primary), coworking spaces and venues, educational institutions, and home offices — with a per-resource pricing model: a free tier (up to 3 resources), a Standard plan at $10/resource/month on annual billing, and a Business plan at $17/room/month plus $10/desk or equipment/month. Its go-to-market is product-led growth: users self-sign-up, deploy in under five minutes, and convert via inside sales. Marketing is driven primarily through content (blog, YouTube tutorials) and third-party review platforms (G2, Capterra, GetApp), where Roomzilla holds a Leader badge in Meeting Room Booking Systems and was named to G2's Best Office Software Products 2025.
Roomzilla was founded around 2007 (the firmographics input cites 2014, but the company references 18 years of industry experience consistent with a 2007 start). It has raised a single disclosed seed round of $280,000 from Swing Ventures in July 2014 and operates with a 1-10 person team, suggesting a bootstrapped capital structure. The company reports usage in 30 countries and 3M+ total reservations processed, with named customers including LabCentral. Leadership consists of CEO Tomasz Wacławski and Co-Founder & Chair Timothy Rowe.
Roomzilla firmographics
Firmographics- Name
- Roomzilla
- Legal name
- Roomzilla Technologies, Inc.
- Website
- https://roomzilla.net
- Company type
- Private
- Founded year
- 2007
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- Roomzilla Technologies, Inc. is a privately held, bootstrapped SaaS company that provides web-based room, desk, and equipment booking software for offices, coworking spaces, schools, and home offices, sold on a per-resource subscription model with self-serve onboarding.
- Ownership category
- akta.pro rank
Roomzilla industry classification
Industry- Product category
- Workplace Management Software
- NAICS
- Software Publishers (5132)
- SIC
- Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Hybrid Work Enablement & Desk/Room Booking Operations (BPABAFAH)
- akta.pro secondary industries
- Workplace Technology & Smart Office Support (Room Booking Systems, IT/AV Liaison) (IMAIALAK), Conference Room & Meeting Services Support (BPABAEAE), Conference Room Input Devices (Speakerphones, Control Pads, Room Controllers) (HDACAFAM)
Keywords
Where Roomzilla is headquartered
LocationHeadquarters
- HQ city
- Cambridge
- HQ country
- United States
- HQ region
- North America
Offices2 records
Markets served
Roomzilla business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Technology or R&D, Personnel, Infrastructure, Marketing or Sales, Operations
Revenue model
- Subscription SaaS - Standard Plan: Per-resource subscription pricing with annual or monthly billing. Standard plan offers $10/resource/month (annual) or $12/month (monthly) for managing rooms, desks, and equipment.
- Subscription SaaS - Business Plan: Tiered business plan with $17/room/month (annual) or $20/month (monthly) and $10/desk or equipment/month (annual) or $12/month (monthly) pricing.
- Freemium Tier: Free tier offering up to 3 resources, enabling product-led growth and user adoption before conversion to paid plans.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Monthly | Free - Up to 3 resources |
| Subscription | Annual | Standard - Per resource pricing |
| Subscription | Annual | Business - Room and desk/equipment tiers |
Go-to-market motion1 record
Distribution channels3 records
Marketing channels5 records
Roomzilla product offering
Product offeringCore offering
Roomzilla provides a cloud-based workplace management platform that enables organizations to book and manage meeting rooms, desks, and shared equipment. The product includes scheduling, room displays, interactive maps, mobile booking, and integrations with Google Workspace and Microsoft Outlook, sold on a freemium and per-resource subscription basis to offices, coworking spaces, and educational institutions.
Product overview
Roomzilla is a unified smart workplace management system that combines a core room and resource booking platform with multiple complementary modules. The core Roomzilla platform provides efficient scheduling for meeting rooms, desks, and equipment, supplemented by Room Displays for tablet-based room signage, Interactive Maps for visual space selection, Quick Reservations via QR codes for contactless booking, Check-in and Auto-cancelation for space optimization, and Approval Queue for administrative workflows. The system integrates natively with Google Workspace and Microsoft Outlook for calendar synchronization, and offers mobile access through a responsive web application.
Differentiator
Problem solved
Functional benefit
Products and services
- Roomzilla Workplace Management Platform Cloud-based workplace management software that enables organizations to book, schedule, and manage meeting rooms, desks, and shared equipment, with calendar integration, room displays, interactive maps, QR-code quick reservations, check-in and auto-cancellation, an approval queue, and a mobile app; targeted at offices, coworking spaces, educational institutions, and home offices.
- Roomzilla Room Displays
- Roomzilla Interactive Maps Interactive floor map feature of the Roomzilla platform that lets users visually locate and book meeting rooms, desks, and other bookable resources across an office layout.
- Roomzilla Mobile Native mobile application companion to the Roomzilla platform that enables on-the-go booking, management, and check-in of meeting rooms, desks, and equipment from a smartphone.
Quantifiable outcome
- Studies show employers can reduce office rent cost by up to 30% through hot desking optimization
- +2 more outcomes
Companies that use Roomzilla
Customer profileNamed customers1 record
Segments4 records
Ideal customer profiles1 record
Roomzilla technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration2 records
Feature10 records
Roomzilla partnerships and signals
Strategic signalScale indicators4 records
Recent moves6 records
Expansion highlights4 records
Roomzilla competitors and assessment
Company assessmentDirect peers
- ResourceXpress: ResourceXpress is a meeting room and resource booking solution with Outlook/Exchange integration, directly comparable to Roomzilla's calendar-driven room scheduling offering.
- Envoy: Envoy provides desk booking, room scheduling, and visitor management in a unified workplace platform, overlapping Roomzilla's desk/room booking core with a broader visitor and occupancy suite.
- Robin: Robin is a direct competitor offering meeting room, desk, and office resource booking software with calendar integrations to Google and Microsoft, very similar in product scope and target buyer to Roomzilla.
- iOFFICE (formerly Teem): iOFFICE, which acquired Teem, sells meeting room booking, desk scheduling, and workplace experience tools directly competing with Roomzilla in the room and desk reservation category.
- Skedda: Skedda is a resource booking platform for spaces, rooms, and desks with strong adoption in coworking and community spaces, directly competing with Roomzilla's core scheduling use cases.
- OfficeRnD: OfficeRnD offers workplace and member experience software including room, desk, and resource booking for coworking and flexible offices, competing for the same multi-tenant shared-space segment as Roomzilla.
- Smartway2: Smartway2 provides workspace scheduling, desk and room booking, and visitor management for enterprises, offering a comparable product surface to Roomzilla with deeper enterprise focus.
Broad incumbents
- EMS Software: EMS Software delivers a broader facility and workplace management suite including room/desk scheduling, overlapping Roomzilla's scheduling functionality as part of a wider IWMS-style platform.
- JLL (JLL Technologies / WorkFlow by JLL): JLL offers workplace technology including occupancy, space, and desk/room booking as part of a broader commercial real estate platform, representing the broader CRE-suite competitor to a standalone tool like Roomzilla.
Emerging players
- Add-On Products (Resource Central): Add-On Products' Resource Central adds room, desk, and parking booking into Microsoft 365 and Exchange, competing head-to-head with Roomzilla's Outlook/Exchange-centric scheduling.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks6 records
Key highlights7 records
Customer concentration
Roomzilla social profiles
Digital presenceRoomzilla financial estimates
Financial estimateRevenue estimate
Valuation estimate
Roomzilla leadership team
Management profileNumber of profiles
Profiles2 records
Roomzilla funding detail
Funding detailFunding overview
Funding rounds1 record
Investors1 record
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Roomzilla M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Roomzilla
What does Roomzilla do?
Roomzilla provides a cloud-based workplace management platform that enables organizations to book and manage meeting rooms, desks, and shared equipment. The product includes scheduling, room displays, interactive maps, mobile booking, and integrations with Google Workspace and Microsoft Outlook, sold on a freemium and per-resource subscription basis to offices, coworking spaces, and educational institutions.
Is Roomzilla a public or private company?
Roomzilla is a private company. It is classified as venture growth investor backed and is currently operating.
When was Roomzilla founded?
Roomzilla was founded in 2007. It employs 1 to 10 people.
Where is Roomzilla based?
Roomzilla is headquartered in Cambridge, United States, in the North America region.
How does Roomzilla make money?
Three revenue lines are on record. Subscription SaaS - Standard Plan is the primary driver. The others are subscription SaaS - Business Plan and freemium Tier.
Who are Roomzilla's main competitors?
Direct peers on record are ResourceXpress, Envoy, Robin, iOFFICE (formerly Teem), Skedda, OfficeRnD and Smartway2. Broad incumbents are EMS Software and JLL (JLL Technologies / WorkFlow by JLL). Add-On Products (Resource Central) is listed as an emerging player.
Does Roomzilla have an API?
No public API is recorded for Roomzilla.
What industry is Roomzilla in?
Roomzilla's product category is Workplace Management Software. Its primary akta.pro industry code is BPABAFAH, Hybrid Work Enablement & Desk/Room Booking Operations, with a secondary code of IMAIALAK, Workplace Technology & Smart Office Support (Room Booking Systems, IT/AV Liaison). Its NAICS code is 5132 and its SIC code is 7370.