What Planerio does

Planerio GmbH is a Munich-based vertical SaaS company founded in 2016 as a spin-off of LMU Munich, providing AI-powered workforce management software for healthcare providers across Europe. The platform automates shift scheduling, time tracking, absence management, payroll accounting, and employee self-service through a mobile app, targeting hospitals, care facilities, and medical practices with built-in MDK compliance, tariff adherence, and audit-proof documentation. Underlying the product is a rules-based intelligent algorithm that processes employee qualifications, legal requirements, shift preferences, and vacation data, claiming up to 80% time savings and up to 90% cost savings for customers. The platform is hosted on ISO 27001-certified servers in Germany and supports nine European languages.

The company's core technology stack combines a web-based SaaS delivery model with optional RFID hardware terminals for clock-in/out, a mobile employee app distributed via Apple App Store and Google Play, and direct integrations with SAP for payroll, Personio for HR, and Doctolib for appointment scheduling. Planerio's product suite is sold as modular subscriptions: customers select usage-based tiers with minimum purchase quantities, pay monthly for indefinite contracts, and can add onboarding services and hardware. Pricing is not publicly disclosed and contracts are negotiated B2B with enterprise hospitals, mid-market practice groups, and SMB dental or specialty practices. Distribution is direct via an inside sales team and a free demo funnel, supplemented by content marketing, SEO in nine languages, paid search, and customer testimonial campaigns.

Planerio is privately held and part of the doctari group of affiliated healthcare companies. Leadership includes CEO Dr. Stefan Klußmann (former McKinsey healthcare consultant), CSO Robert Grüter (30-year MedTech internationalization veteran from BrainLAB and ezono), CPO Cagatay Karakaya (startup scaling background), and founder Prof. Wieland Sommer (radiologist and Harvard MPH). The company has grown to a reported 40–80 employees serving more than 2,000 medical facilities across Germany, Austria, Switzerland, and broader Europe, with named customers including LMU Klinikum München, UKSH, Universitätsklinikum Heidelberg, München Klinik, Luzerner Kantonsspital, Barmherzige Brüder Salzburg, Die Radiologie, Evidia, 365grad Pflege, and OPSEO Intensivpflege. No external funding rounds, M&A activity, or revenue figures are disclosed in the available data.

Name

Planerio

Legal name

Planerio GmbH

Website

https://planerio.com

Company type

Private

Founded year

2016

Operating status

Operating

Headcount range

11–50 employees

Short description

Planerio GmbH is a Munich-based SaaS company that provides AI-powered workforce management software, including automated shift scheduling, time tracking, and payroll, for hospitals, care facilities, and medical practices across Europe. The platform serves more than 2,000 healthcare locations with built-in regulatory compliance.

Ownership category

akta.pro rank

Headquarters

HQ city

München

HQ country

Germany

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure, Supply Chain

Revenue model

1. SaaS Subscription - Shift Planning: Subscription-based usage fees for software access via web-based SaaS model. Usage fees paid in advance, monthly for indefinite contracts, upon conclusion for fixed-term contracts. User numbers stated as contractually agreed minimum purchase quantities.
2. Additional Services - Time Recording: Optional time recording module, typically requires use of core shift planning software. Additional remuneration for users exceeding minimum purchase quantities.
3. Additional Services - Payroll Accounting: Optional payroll accounting module with automatic overview of payroll, bonus recording, and interface connections to payroll systems.
4. Onboarding and Training Services: Active support from Planerio experts during software setup. Onboarding support, training, and services billed separately as purchase price. Cancellation of planned onboarding requires 24-hour email notice.
5. Hardware Sales: Optional hardware terminals with chip cards for time tracking. RFID-based hardware for employee clock in/out. Shipping costs charged separately.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels7 records

Core offering

Planerio sells a cloud-based SaaS workforce management platform for the healthcare industry, centered on AI-powered automated shift scheduling. The platform bundles six modules — automatic shift planning, digital time tracking, an employee self-service app, payroll accounting, absence management, and management analytics — sold as a subscription to hospitals, care facilities, and medical practices across Europe. Optional RFID hardware terminals and paid onboarding/training services are sold as add-ons.

Product overview

Planerio is a cloud-based workforce management platform for healthcare, offering a suite of integrated modules centered on intelligent shift scheduling. The core platform includes Automatic Shift Planning (AI-powered algorithm), Time Tracking and Time Accounting, Employee App, Payroll Accounting, Absence Management, and Management Tools. These modules work together as an integrated system for human resources management in healthcare. The platform is offered as SaaS with industry-specific solutions for Medical Practices, Care Facilities, and Hospitals.

Differentiator

Problem solved

Functional benefit

Products and services

• Automatic Shift Planning Rules-based intelligent algorithm that automatically calculates optimal shift schedules for healthcare staff, processing employee qualifications, requests, vacations, legal requirements, collective agreements, and other planning variables.
• Time Tracking and Time Accounting Digital time recording module with online tracking or RFID chip hardware terminals, digital timesheets, configurable time recording profiles, automatic break deduction, and geofencing capabilities for healthcare employees.
• Employee App Mobile application for healthcare employees to submit shift requests, swap shifts, apply for time off digitally, and access real-time schedules and digital timesheets and statements.
• Payroll Accounting Automatic payroll preparation with bonus recording and direct interfaces to common payroll systems including SAP, with automatic recording of stored tariffs, surcharges, and collective agreements.
• Absence Management Module for managing all types of healthcare staff absences broken down by occupation, with a vacation status heat map and employee self-service for vacation and absence requests.
• Management Tools Data-driven decision-making and analytics module providing analysis and reporting tools for management and staff planning, including performance and HR oversight dashboards.

Quantifiable outcome

• Up to 80% more time for what matters
• +3 more outcomes

Named customers19 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

AI capability3 records

Feature8 records

Partnerships

Three partnerships are on record, tiered core.

• DoctolibcoreTechnology or IntegrationOnline appointment scheduling and appointment management integration. Doctolib is a major European healthcare platform for doctor appointments. Partnership enables seamless data exchange with Planerio's shift scheduling system.
• PersoniocoreTechnology or IntegrationPersonnel management and recruiting platform integration. Partnership enables data synchronization with Planerio's shift scheduling and time tracking for HR management purposes.
• SAPcoreTechnology or IntegrationSAP integration for personnel administration and payroll accounting. Direct interfaces to SAP payroll systems enable automatic payroll preparation from Planerio time tracking data.

Scale indicators7 records

Recent moves7 records

Expansion highlights5 records

Direct peers

• Shiftboard: US-headquartered shift scheduling SaaS serving healthcare, manufacturing and other shift-based industries. Closest functional competitor to Planerio with comparable rule-based scheduling and employee self-service features.
• Deputy: Global workforce management SaaS with shift planning, time tracking, and employee scheduling. Competes with Planerio for multi-site healthcare and shift-based customers with similar employee-app and rostering capabilities.
• ATOSS Software: German workforce management software vendor with strong DACH presence, offering shift planning, time management and workforce optimization. The most direct regional peer competing for the same German hospital and care-facility accounts.
• Quinyx: European-origin workforce management SaaS with AI-driven scheduling, forecasting and employee engagement. Direct competitor in shift planning with comparable target verticals including healthcare and care services.
• When I Work: Shift scheduling and time tracking SaaS targeting hourly workforces, including healthcare practices. Overlapping feature set (mobile self-service, auto-scheduling, time clock) makes it a direct functional competitor.
• Humanity (now part of ATOSS): Cloud-based shift planning platform serving healthcare and shift-based industries, acquired by ATOSS in 2024. Competes directly with Planerio on automated scheduling and employee scheduling for healthcare verticals.
• Shiftbase: European shift planning and workforce management SaaS headquartered in the Netherlands, with comparable employee self-service and scheduling features aimed at multi-site organizations.
• Logile: Workforce management SaaS with deep scheduling, time-and-attendance and labor optimization capabilities for retail and healthcare. Competes for similar complex-shift healthcare customers as Planerio.
• WorkJam: Digital workplace platform for frontline and shift-based workforces offering scheduling, task management and employee communication. Competes with Planerio for enterprise healthcare and care-facility customers.

Others

• Personio: European all-in-one HR platform for SMB and mid-market that includes scheduling-adjacent features and is also a Planerio technology integration partner. Included as an ecosystem partner whose HR suite overlaps with parts of Planerio's workforce-management footprint.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Planerio