Personalkollen

What Personalkollen does

Personalkollen Sverige AB is a Swedish cloud-based HR and payroll SaaS company headquartered in Umeå, serving over 4,500 customers in labor-intensive industries — primarily HoReCa (hotels, restaurants, cafés) and retail — along with accounting firms serving those SMBs. The platform unifies a digital punch clock (Stämpelklocka / elektronisk personalliggare), drag-and-drop scheduling (Schema), automated wage processing (Lön), tip distribution (Dricks), and real-time analytics (Analys / Analys+) in a single database, with a free 'Personalkollen Light' entry tier and paid plans priced from 1,145 SEK/month (up to 5 salaries) to 3,995 SEK/month (up to 40 salaries), with no binding or notice periods.

The technology stack is built around a web application, native iOS/Android mobile apps, an installable digital clock (iPad, Windows PC, Android tablet, or browser), and an integration ecosystem of more than 50 POS/cash register systems (Trivec, Zettle, Visma, Fortnox, Gastrogate, Winpos, Superb, etc.), booking platforms (TheFork, Bordsbokaren), HR systems, hotel systems, and accounting platforms. Native Skatteverket employer declaration filing via mobile Bank-ID and automated compliance with Swedish collective agreements (Visita/HRF, Visita/Unionen, Detaljhandelsavtalet, Livsmedelsavtalet, Serveringsavtalet) are central to the product.

Commercially, Personalkollen operates a product-led growth model: customers self-onboard via the website or app stores, starting on a free punch clock tier and upgrading to paid plans. Acquisition is amplified by integration partners that refer customers at the point of POS/accounting software sale. The company is privately held, has 11-50 employees across six Swedish regional offices (Umeå, Göteborg/Kungälv, Linköping, Stockholm, Malmö) plus an international office in Munich, and its only disclosed external investment is from Novax (2020).

Name

Personalkollen

Legal name

Personalkollen Sverige AB

Website

https://personalkollen.se

Company type

Private

Founded year

2008

Operating status

Operating

Headcount range

11–50 employees

Short description

Personalkollen is a Swedish cloud-based HR, scheduling, and payroll SaaS platform serving over 4,500 HoReCa, retail, and accounting-firm SMBs with integrated collective-agreement compliance, Skatteverket filing, and 50+ POS integrations.

Ownership category

akta.pro rank

Product category

Workforce Management Software (HR & Payroll)

NAICS

Accounting, Tax Preparation, Bookkeeping, and Payroll Services (54121), Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Payroll Software & Payroll-as-a-Service (SaaS) (BPACAIAB)

akta.pro secondary industry

Payroll, Contractor Payments & SME HR Finance (FSAGAJAI)

Keywords

• Workforce management software
• Payroll management software
• Employee scheduling software
• Time tracking software
• Hospitality HR software

Headquarters

HQ city

Umeå

HQ country

Sweden

HQ region

Europe

Offices6 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D

Revenue model

1. Subscription SaaS (per salary tier): Personalkollen charges a monthly subscription fee based on the number of salary payments processed per month. The pricing follows a tiered per-unit model: free punch clock tier, then paid plans from 1,145 SEK/month for up to 5 salaries, scaling to 3,995 SEK/month for up to 40 salaries. Businesses with more than 40 salaries receive a custom quote. No start-up fee, no binding period, and no notice period. The product is fully cloud-based with no on-premise software.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels4 records

Core offering

Personalkollen sells a cloud-based SaaS platform that combines a digital punch clock, scheduling, time reporting, payroll, tip distribution, personnel management, and labor-cost analytics for Swedish HoReCa, retail, bakery, fast-food, and accounting-firm SMBs. The product is sold as a monthly subscription tiered by number of salaries processed per month, starting with a free punch clock tier and scaling up to custom enterprise pricing for more than 40 salaries. Native integrations with 50+ POS, booking, HR, hotel, and accounting systems plus automated Swedish collective-agreement compliance and direct Skatteverket filing via mobile Bank-ID are bundled into the offering.

Product overview

Personalkollen is a Swedish all-in-one personnel and payroll management platform for labor-intensive industries (HoReCa, retail, accounting firms). The platform is built around a core unified system centered on a digital time clock (Stämpelklocka) that serves as the electronic personnel register, feeding data into scheduling (Schema), wage processing (Lön), tip management (Dricks), analytics (Analys/Analys+), and time reporting (Tidrapportering) modules. The Personnel (Personal) module manages employee records, contracts, and leave. All modules share a common database, eliminating manual re-entry between scheduling, time tracking, and payroll. A mobile app (Personalkollen App) provides employees direct access to schedules, wages, and absence requests. The platform offers a free time clock tier (Personalkollen Light) and a full-version paid tier priced per number of monthly payroll runs. Over 50 POS, table booking, accounting, HR, and hotel system integrations sync data automatically into the platform.

Differentiator

Problem solved

Functional benefit

Products and services

• Personalkollen Core Platform Cloud-based SaaS subscription product unifying scheduling, time tracking, payroll, tip distribution, personnel management, and labor-cost analytics for Swedish HoReCa, retail, bakery, fast-food, and accounting-firm SMBs. Bundled with the punch clock (Stämpelklocka), scheduling (Schema), wage processing (Lön), tip management (Dricks), employee management (Personal), time reporting (Tidrapportering), analytics (Analys), and the mobile employee app. Sold as monthly subscriptions tiered by number of salaries processed (1,145 SEK for up to 5 salaries up to 3,995 SEK for up to 40 salaries, custom quote above 40), with no start-up fee, no binding period, and no notice period.
• Personalkollen Light Free tier of Personalkollen providing limited-functionality access to the digital time clock (Stämpelklocka) and free support, used as a product-led growth entry point for Swedish SMBs to start using the system at no cost and upgrade to the full platform at any time.
• Analys+ (Premium Analytics Add-on) Premium analytics add-on tier extending the standard Analys module with deeper reporting capabilities, real-time comparison of personnel costs against sales, productivity metrics, and benchmarking, integrating POS sales data into labor-cost analysis.
• Personalkollen Mobile App Employee-facing mobile app (iOS/Android) included with the Personalkollen subscription that gives staff access to their schedule, reported hours, wage and tip notifications, and the ability to request shift swaps, indicate availability, submit leave requests, and receive push notifications for schedule changes.
• Stämpelklocka (Digital Punch Clock) Web-based digital time clock (electronic personnel register / personalliggare) installable on iPad, Windows PCs, Android tablets, and web browsers. Supports in/out registration via personal number, electronic personnel ledger compliant with Skatteverket requirements, automatic OB (unsocial hours) pay calculation per collective agreement, leave management, and automatic sync every 5 minutes with the cloud server. Available as the free Personalkollen Light tier entry point and bundled into paid subscriptions.
• Schema (Scheduling) Drag-and-drop scheduling module integrated with time tracking and payroll. Displays labor cost forecasts, sales forecasts, productivity metrics, and SMHI weather forecasts directly in the schedule view. Supports passlön (fixed-shift pay), calculation periods per collective agreement, and real-time cost analysis per cost center. Bundled into the Personalkollen paid subscription.
• Lön (Wage Processing) Automated payroll generation module based on actual worked hours from the punch clock. Supports passlön (fixed-shift compensation), automatic OB pay calculation per multiple Swedish collective agreements (Visita/HRF, Detaljhandelsavtalet, Livsmedelsavtalet, Serveringsavtalet), tip distribution with multiple allocation methods, and automatic employer declaration submission to Skatteverket via mobile Bank-ID. Bundled into the Personalkollen paid subscription.
• Analys (Analytics) Real-time analytics dashboard combining sales data (from POS integrations) with labor costs. Displays labor cost percentage, productivity (sales per scheduled hour), cost center reports, and historical comparisons. Automatic import of daily sales and tips from over 50 compatible cash register systems. Bundled into the Personalkollen paid subscription.
• Dricks (Tip Management) Tip management module for distributing tips among staff based on equal split, hours worked, full/half share, or personal allocation via POS cash keys. Supports automated bookkeeping records and payslip inclusion. Bundled into the Personalkollen paid subscription.
• Personal (Personnel Management) Employee management module covering onboarding, employment contracts, leave balances, absence tracking, cost center assignment, staff groups, manager permissions, and personnel reports. Bundled into the Personalkollen paid subscription.
• Tidrapportering (Time Reporting) Time reporting module for tracking worked hours, approving deviations, monthly overviews per employee, and after-registration of shifts. Bundled into the Personalkollen paid subscription.

Quantifiable outcome

• At least 50% reduction in administrative time spent on scheduling, time tracking, payroll preparation, tips, bookkeeping, and reporting.
• +2 more outcomes

Named customers11 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration49 records

Feature7 records

Partnerships

Ten partnerships are on record, tiered core and major.

• TriveccoreTechnology or IntegrationIntegration partnership with Trivec, a leading cash register (POS) system provider in Sweden. The integration enables automatic daily sales data import into Personalkollen's analysis dashboard, allowing real-time labor cost percentage calculations and scheduling forecasts.
• Zettle by PayPalcoreTechnology or IntegrationIntegration with Zettle (PayPal POS) enabling automatic daily sales and tip data import from Zettle cash registers into Personalkollen. The integration is configurable through the integrations page and supports multi-location businesses.
• VismacoreTechnology or IntegrationIntegration with Visma's accounting software, enabling seamless data flow between Personalkollen's payroll outputs and Visma's bookkeeping platform. Supports employer declaration and bookkeeping export.
• FortnoxcoreTechnology or IntegrationIntegration with Fortnox accounting software, allowing Personalkollen's payroll data and bookkeeping underlag to be exported directly into Fortnox for further processing.
• GastrogatecoreTechnology or IntegrationIntegration with Gastrogate, a comprehensive restaurant ecosystem including POS, payment terminals, online ordering, KDS, website, and delivery integrations. Sales data from Gastrogate syncs automatically with Personalkollen, linking daily revenue with labor costs for scheduling optimization.
• WinposmajorTechnology or IntegrationIntegration with Winpos (including Anker Solutions) POS system. Sales data flows automatically from Winpos to Personalkollen's analysis module, enabling real-time labor cost analysis and staffing optimization.
• SuperbmajorTechnology or IntegrationIntegration with Superb, a restaurant management and table booking platform. The integration links table reservation and sales data with Personalkollen's scheduling and cost analysis features.
• TheForkmajorTechnology or IntegrationIntegration with TheFork restaurant reservation platform. Reservation data helps restaurants optimize staffing based on expected cover counts from TheFork bookings.
• Björn LundenmajorTechnology or IntegrationIntegration with Björn Lunden accounting software, enabling automated export of payroll data and bookkeeping entries from Personalkollen to the Björn Lunden system.
• SkatteverketcoreTechnology or IntegrationNative integration with Skatteverket (Swedish Tax Agency) for electronic employer declaration submissions (arbetsgivardeklaration) via mobile Bank-ID. The system also generates Skatteverket-compliant personnel register reports for inspections.

Scale indicators1 record

Recent moves1 record

Expansion highlights5 records

Broad incumbents

• Visma: Visma is the largest Nordic provider of accounting, payroll and HR software (Visma Payroll, Visma eEkonomi, Visma Lön) targeting the same Swedish SMB HoReCa and retail customers as Personalkollen. It is a broad incumbent offering payroll within a much wider business software suite, which directly threatens Personalkollen's standalone value proposition.
• Fortnox: Fortnox is a leading Swedish cloud accounting and payroll platform (Fortnox Lön) used by hundreds of thousands of SMBs and trusted by most accounting firms. It competes head-on with Personalkollen in payroll for small businesses and is also one of its own accounting integrations, making it both a competitor and a partner.
• Hogia: Hogia is a long-established Swedish/Nordic software group providing payroll, HR, scheduling and ERP (HogiaLön, Hogia Tid) used by mid-sized and SMB employers. It is highly comparable because it serves overlapping HoReCa, retail and public-sector customers with workforce management and payroll.

Direct peers

• Quinyx: Quinyx is a Swedish-founded AI-driven workforce management SaaS for shift scheduling, time tracking and labor optimization in HoReCa, retail and healthcare. It directly competes with Personalkollen in the restaurant and retail segment, particularly with larger chains, and overlaps in the same product modules.
• Planday (by Xero): Planday is a shift-planning and workforce management SaaS owned by Xero that targets hourly workers in hospitality, retail and catering across Europe. It is a direct competitor in scheduling and time tracking, and now benefits from Xero's payroll ecosystem, creating bundle overlap with Personalkollen's core workflow.
• Björn Lunden (BL): Björn Lunden is a Swedish accounting and payroll software provider widely used by accounting firms and their SMB clients. It both competes with Personalkollen on payroll functionality and acts as an accounting integration partner, putting it in both competitor and ecosystem partner roles.
• TimeCare (by Canea): TimeCare is a Swedish scheduling, time and staffing SaaS that historically focused on healthcare and now serves HoReCa and retail. It overlaps directly with Personalkollen's scheduling and time-tracking modules for SMB shift-based workforces in the Nordics.
• Pyramid (Visma): Pyramid is a Swedish workforce management (WFM) and time-scheduling solution, now part of Visma, widely used in Swedish retail, HoReCa and service operations. It is one of the closest direct competitors to Personalkollen's scheduling + time-tracking modules for shift-based SMBs.

Emerging players

• Deputy: Deputy is an Australia-born shift-scheduling, time tracking and HR SaaS that expanded into Europe and North America, focusing on hourly workers in hospitality, retail and healthcare. While not a Swedish product, it is an emerging global competitor that Swedish multi-location HoReCa operators may consider as an alternative to Personalkollen.

Regional players

• Shifts (by Bamboo): Shifts (formerly Visma Unique) is a Norwegian workforce management SaaS focused on scheduling, time tracking and HR for shift-based Nordic businesses. It is highly comparable to Personalkollen across product modules and SMB segments but operates primarily in Norway rather than Sweden.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks5 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/personalkollen

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds1 record

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Personalkollen