Therapist Mate

What Therapist Mate does

Therapist Mate is a privately held, vertically specialized practice management software platform serving Applied Behavior Analysis (ABA) therapy clinics, with operations concentrated in California. Founded in 2006 by Amjad Khan and operated by parent entity aimINSIGHT Solutions Inc., the company provides an integrated platform that unifies scheduling, case management, billing, payroll, rendering, and financials into a single system accessible via web, desktop, and mobile devices. The platform embeds California-specific regulatory workflows, including automatic DS 5862 form generation for the Department of Developmental Services, regional center billing, HIPAA-compliant electronic signatures, and rules-based scheduling that accounts for rest breaks, travel time, and mileage.

The product surface has been expanded through the TM-Office module suite covering Authorization, Accounting, Clinical, Reporting, Human Resource, and Regional Centers functions, plus the M.E.D.X (Mobile Encrypted Data Xchange) secure mobile messaging add-on. Therapist Mate distributes through direct phone-based enterprise sales (310-313-0047), bundles consulting and third-party data conversion services with implementations, and is integrated with partner services including TriZetto for payer connectivity, UnitusTI for therapy intelligence and curriculum, Nuance Dragon Medical for voice documentation, Email Pros for HIPAA-compliant email, and ReRemind for appointment reminders. The company has shifted from a self-serve cloud subscription product to custom enterprise software with multi-year contracts and quote-based pricing, with no public pricing disclosure and no named customer logos.

Name

Therapist Mate

Legal name

aimINSIGHT Solutions Inc.

Website

https://therapistmate.com

Company type

Private

Founded year

2006

Operating status

Operating

Short description

Therapist Mate is a vertically specialized practice management software platform serving ABA therapy clinics, primarily in California. Founded in 2006, it unifies scheduling, billing, payroll, case management, and California-specific compliance through custom enterprise deployments.

Ownership category

akta.pro rank

Headquarters

HQ city

Los Angeles

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Custom Software Sales: Therapist Mate transitioned from cloud-based subscription to custom software model for companies. This indicates one-time software sales or custom implementation projects rather than recurring subscription revenue.
2. Consulting Services: Professional consulting services for clinic practice management, including workflow analysis, operational efficiency improvement, and custom integration development. Contact at 310-313-0047 x123.
3. Data Conversion Services: Professional data conversion service using third-party organizations to migrate clinic data from existing systems to Therapist Mate software.
4. Technical Support: Technical support provided via email, telephone, and screen sharing software including GoToMeeting, GoToAssist, and TeamViewer.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

Therapist Mate is a fully integrated, HIPAA-compliant practice management software platform built specifically for Applied Behavior Analysis (ABA) therapy clinics. It centralizes scheduling, case management, billing, payroll, rendering (with electronic signatures), and financials into a single platform accessible via desktop, web, and mobile devices. The platform now operates as a custom software offering for companies (no longer a cloud-based subscription), with bundled consulting, data conversion, and ongoing technical support.

Product overview

Therapist Mate is a unified, fully integrated therapy clinic management platform designed specifically for ABA therapy clinics. The core product is a comprehensive practice management system offering six primary functional modules: Scheduling, Case Management, Billing, Payroll, Rendering, and Financials, all unified on a single platform accessible via web, desktop, and mobile devices. The system is complemented by specialized sub-modules under the TM Office suite including Authorization, Accounting, Regional Centers, Clinical, Reporting, and Human Resource management. The platform integrates with partner services including UnitusTI for therapy data management and curriculum creation, Nuance Dragon Medical for voice dictation, Email Pros for HIPAA-compliant email, ReRemind for appointment reminders, and M.E.D.X for secure mobile health messaging. The software emphasizes employee-client matching, electronic signature capture, HIPAA compliance, and streamlined workflows from intake to collections and billing.

Differentiator

Problem solved

Functional benefit

Brands

• M.E.D.X: Mobile Encrypted Data Xchange - a mobile communication system for healthcare designed to securely exchange protected health information (PHI) between staff members.
• TM – Office

Products and services

• Therapist Mate Clinic Management Software Fully integrated, HIPAA-compliant practice management software platform designed specifically for ABA therapy clinics, unifying scheduling, case management, billing, payroll, rendering (with e-signature), and financials into a single system accessible via desktop, web, and mobile devices. Now delivered as a custom software engagement for companies rather than a self-serve cloud subscription.
• M.E.D.X (Mobile Encrypted Data Xchange) Bring-your-own-device (BYOD) mobile communication system for healthcare that securely exchanges protected health information (PHI) between staff members, using current security, encryption, and device safeguards.
• Therapy Clinic Consulting Services Professional consulting services for ABA therapy clinics covering practice workflow analysis, operational efficiency improvement, and custom integration development. Contact at 310-313-0047 x123.
• Data Conversion Services Professional data migration service that uses third-party organizations to convert clinic data from existing legacy systems into the Therapist Mate platform during onboarding.

Quantifiable outcome

• Payroll processing time reduced by 50% or more compared to manual processes
• +2 more outcomes

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature8 records

Partnerships

Two partnerships are on record, tiered core.

• UnitusTI (Unitus Therapy Intelligence)coreTechnology or IntegrationUnitusTI is an electronic therapy records management system and curriculum server. It provides therapy intelligence data management allowing educators and therapists to create and customize assessments, manage data acquisition, automate administrative functions, and communicate with parents and providers. Listed as a key partner on the Insurance Billing page.
• aimINSIGHT Solutions Inc.coreOthersaimINSIGHT Solutions Inc. is the parent company of Therapist Mate. The company owns the Therapist Mate Clinic Software and operates the security infrastructure, privacy policies, and terms of service. aimINSIGHT has been in business for 15 years serving hundreds of thousands of companies worldwide.

Scale indicators2 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• CentralReach: Leading practice management and EHR platform purpose-built for ABA therapy providers. Offers scheduling, billing, clinical data collection and payroll — directly overlapping with Therapist Mate's modular functionality, and the largest well-funded competitor in the same niche.
• Motivity: ABA practice management platform focused on data collection, scheduling and clinical workflow for BCBA clinics. Targets the same ABA therapy clinic segment with similar scheduling and clinical functionality.
• AlayaCare: Cloud-based practice management software for home and community care providers, including those delivering autism and behavioral health services. Competes on scheduling, billing and clinical documentation for ABA-style services.

Broad incumbents

• TherapyNotes: Mental and behavioral health practice management platform with scheduling, EHR and billing for therapists including ABA providers. A larger general behavioral health incumbent that competes for the same clinics.
• SimplePractice: Widely used practice management platform for private practice therapists and behavioral health providers, including ABA clinics. Competes with a broader-mental-health positioning and stronger consumer brand.
• Kareo / Tebra: Ambulatory EHR and practice management platform serving small medical and behavioral health practices, including those offering therapy. Competes indirectly for the same clinic buyer.
• Office Practicum: Pediatric practice management and EHR used by therapy and behavioral health providers. While broader than ABA-only, it competes in the same combined clinical+operational software category.

Emerging players

• Pathways Health Connect: Specialized ABA software platform offering practice management, scheduling and clinical data tools for ABA therapy clinics — direct niche competitor with narrower scope but modern technology.
• Rethink Behavioral Health: ABA-specific clinical and practice management suite used by agencies and clinics for training, data collection and operations. Comparable target customer and ABA-specialization.
• Thread Learning: ABA practice management and clinical data platform targeting small-to-mid BCBA clinics. Direct overlap on scheduling, billing and clinical documentation for ABA therapy.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights5 records

Customer concentration

• Xx.com/therapistmate
• YouTubeyoutube.com/channel/UCJVOafETJgr-TXxQMvR8SZQ
• Facebookfacebook.com/pages/Therapist-Mate/1454859108153401
• LinkedInlinkedin.com/in/therapistmate

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Therapist Mate