Virtual Business Staffing
Virtual Business Staffing is a Scottsdale, Arizona-headquartered agency that recruits, employs, and remotely manages Filipino virtual assistants across eleven specialties for U.S. SMBs and mid-market clients in healthcare, real estate, ecommerce, SaaS, and professional services, charging flat hourly rates for U.S.-managed, NDA-protected engagements that deliver ~70% cost savings versus domestic hires.
- Company typePrivate
- Founded2018
- HeadquartersWilmington, United States
- Headcount11–50
- GTM typeB2B
- OfferingServices
What Virtual Business Staffing does
Virtual Business Staffing (VBS) is a Scottsdale, Arizona-headquartered virtual assistant staffing agency that recruits, employs, and remotely manages Filipino virtual assistants (VAs) for U.S. small and mid-market businesses. Founded in 2018 originally as Virtual Medical Staffing by co-founders Chuck Rudolph and Dr. Jordi Livi, the company rebranded to VBS to expand beyond healthcare into real estate, ecommerce, SaaS, professional services, and marketing-agency clients, and operates Virtual Medical Staffing as a sister company focused exclusively on the healthcare vertical. According to company statements, VBS has grown from 7 VAs to more than 200 employees and has matched 100+ U.S. businesses with pre-vetted professionals drawn from the top 2% of applicants in the Philippines. VAs are W-2 employees of VBS — not independent contractors — and are bound by NDAs and the company's "100% Data Security Protocol," with U.S.-based client liaison support providing the legal and management layer for every engagement.
VBS offers eleven specialized VA service categories: remote executive and administrative assistance, customer support, IT support, digital marketing, content writing, ecommerce, bookkeeping, HR recruitment, real estate, and virtual instructor-led training. The proprietary "4Cs Framework" (Consultation, Contract, Candidate Selection, Continuous Communication) governs client engagements. VAs operate within clients' existing software ecosystems — with an integration catalog spanning Google Workspace, Microsoft 365, HubSpot, Salesforce, Follow Up Boss, Shopify, Amazon Seller Central, Zendesk, Freshdesk, Workable, Greenhouse, Jira, AWS dashboards, Ahrefs, SEMrush, Mailchimp, Klaviyo, Meta Ads, and many others — functioning as embedded operators across the client's technology stack rather than as standalone contractors.
Revenue is generated through flat hourly rates set by position/title with no minimums, no additional fees, and a 30-day cancellation notice. The stated value proposition is 60–70% cost savings versus equivalent U.S. hires, a 99% client retention rate, and 15–20 hours/week of executive time reclaimed. GTM is sales-led and direct-to-business: website contact forms, free consultations, phone outreach (480-520-3077), content marketing and SEO, webinars, social (LinkedIn, Facebook, X, Instagram, YouTube), and industry events such as Pri-Med West 2025. The company is privately held and bootstrapped, with no disclosed institutional funding.
Virtual Business Staffing firmographics
Firmographics- Name
- Virtual Business Staffing
- Legal name
- Virtual Business Staffing
- Website
- https://virtualbusinessstaffing.com
- Company type
- Private
- Founded year
- 2018
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Virtual Business Staffing is a Scottsdale, Arizona-headquartered agency that recruits, employs, and remotely manages Filipino virtual assistants across eleven specialties for U.S. SMBs and mid-market clients in healthcare, real estate, ecommerce, SaaS, and professional services, charging flat hourly rates for U.S.-managed, NDA-protected engagements that deliver ~70% cost savings versus domestic hires.
- Ownership category
- akta.pro rank
Virtual Business Staffing industry classification
Industry- Product category
- Virtual Staffing Services
- NAICS
- Temporary Help Services (56132)
- SIC
- Services-Employment Agencies (7361)
- akta.pro primary industry
- Office & Administrative Temp Staffing (BPACACAA)
Keywords
Where Virtual Business Staffing is headquartered
LocationHeadquarters
- HQ city
- Wilmington
- HQ country
- United States
- HQ region
- North America
Offices2 records
Markets served
Virtual Business Staffing business model
Business model- GTM type
- B2B
- Offering type
- Services
- Cost components
- Personnel, Operations, Marketing or Sales, Technology or R&D, Others
Revenue model
- Virtual Assistant Staffing Services: Managed virtual staffing services providing pre-vetted Filipino virtual assistants to U.S. businesses. VAs are actual employees of Virtual Business Staffing (not contractors), managed with U.S.-based oversight, NDA protection, and client liaison support. Revenue is generated through hourly billing rates based on job title/position with flat hourly rates and no additional fees. The company handles payroll, benefits, local health insurance, and HR needs.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Usage-based | Pay-as-you-go | Hourly-based virtual assistant services with position-based pricing |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels8 records
Virtual Business Staffing product offering
Product offeringCore offering
Virtual Business Staffing is a virtual assistant staffing agency that recruits, trains, and places Filipino virtual assistants with U.S. businesses across 11 specialized service categories. The company handles sourcing, vetting, onboarding, payroll, and ongoing support for offshore remote staff, enabling clients to scale operations without the overhead of in-house hiring. Its roots trace to Virtual Medical Staffing (founded 2018), and it now serves clients nationwide from a Scottsdale, Arizona headquarters with delivery operations in the Philippines.
Product overview
Virtual Business Staffing operates as a virtual assistant staffing agency that provides specialized, US-managed remote staffing solutions. The company offers a portfolio of eleven distinct virtual assistant service categories that work together as an integrated staffing solution: Remote Executive Assistant and Remote Administrative Assistant for high-level and routine administrative support; Customer Support and IT Virtual Assistant for technical and service operations; Digital Marketing, Content Writing, and Ecommerce Virtual Assistant for marketing and online retail functions; Bookkeeping and HR Recruitment Virtual Assistant for finance and talent acquisition; Real Estate Virtual Assistant for property industry support; and Virtual Instructor-Led Training (VILT) Virtual Assistant for corporate learning operations. All services feature US-based management from Scottsdale, Arizona, NDA-protected Filipino professionals, and a managed service model delivering up to 70% cost savings compared to equivalent US hires.
Differentiator
Problem solved
Functional benefit
Products and services
- Executive Virtual Assistant Services
- Medical Virtual Assistant Services
- Dental Virtual Assistant Services
- Real Estate Virtual Assistant Services
- Legal Virtual Assistant Services
- Accounting & Bookkeeping Virtual Assistant Services
- Marketing Virtual Assistant Services
- Sales Virtual Assistant Services
- Customer Service Virtual Assistant Services
- E-commerce Virtual Assistant Services
- General Administrative Virtual Assistant Services
Quantifiable outcome
- 70% reduction in operational costs compared to in-house U.S. staff
- +4 more outcomes
Companies that use Virtual Business Staffing
Customer profileNamed customers26 records
Segments7 records
Ideal customer profiles1 record
Virtual Business Staffing technology and API
TechnologyTechnology focussed No
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration68 records
Feature3 records
Virtual Business Staffing partnerships and signals
Strategic signalPartnerships
One partnership is on record.
- Virtual Medical StaffingcoreVirtual Medical Staffing is a sister company serving the healthcare industry's virtual staffing needs. Virtual Business Staffing references it as a specialized vertical: 'Healthcare (Via our sister company, Virtual Medical Staffing).' The companies share founders Dr. Jordi Livi and Chuck Rudolph, and Virtual Medical Staffing has its own website at virtualmedicalstaffing.com. Both companies leverage the same Filipino talent pool and Arizona-based management model.
Scale indicators7 records
Recent moves8 records
Expansion highlights5 records
Virtual Business Staffing competitors and assessment
Company assessmentDirect peers
- Wishup: Wishup is a virtual assistant staffing agency that pre-vets and matches remote VAs (largely from India) with U.S. businesses and entrepreneurs, offering a similar managed-services model with similar service categories (admin, marketing, bookkeeping). It is one of the most direct head-to-head competitors to Virtual Business Staffing.
- BELAY: BELAY is a U.S.-based virtual staffing company providing remote executive assistants, accountants, copywriters, and virtual assistants to SMBs and ministries. It directly competes with Virtual Business Staffing in the U.S.-managed VA category with similar pricing and service portfolio.
- Boldly: Boldly (formerly Prialto) provides premium U.S.-managed remote staffing, executive assistants, and marketing support professionals, primarily to SMBs and executives. It targets the same U.S. growth-minded SMB segment with comparable pricing and service depth.
- MyOutDesk: MyOutDesk is a virtual staffing agency providing U.S.-trained and offshore VAs to real estate, mortgage, and business clients, with similar categories including admin, marketing, and transaction coordination. Real estate is a shared core vertical with Virtual Business Staffing.
- Time Etc: Time Etc is a U.K.-founded, U.S.-serving virtual assistant company providing trained VAs to entrepreneurs and SMBs for admin, marketing, and bookkeeping tasks. It is a direct comparable on service model, customer segment, and category coverage.
- 20Four7VA: 20Four7VA is a Philippine-talent-focused virtual assistant staffing agency that recruits, trains, and manages Filipino VAs for international clients, especially in real estate, ecommerce, and digital marketing. It is the closest direct competitor on talent geography and pricing model.
- Wing Assistant: Wing Assistant provides dedicated Filipino virtual assistants to startups and SMBs, with subscription-style plans covering sales, admin, and customer support. It competes directly on Filipino talent sourcing and SMB pricing.
Emerging players
- OnlineJobs.ph: OnlineJobs.ph is a Philippines-focused freelancer marketplace that directly connects U.S. employers with Filipino VAs. It overlaps with Virtual Business Staffing on Filipino talent sourcing but operates a self-serve marketplace model rather than managed services.
Broad incumbents
- Upwork: Upwork is the largest global freelance marketplace, including a significant share of Filipino virtual assistants offering admin, marketing, IT, and bookkeeping services. It is a broader, well-capitalized incumbent that competes for the same freelance-VA demand pool but without managed services.
- Fiverr: Fiverr is a global freelance marketplace offering on-demand digital marketing, admin, content writing, and VA services from global talent. It competes as a price-discoverable alternative to managed staffing agencies like Virtual Business Staffing.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
Virtual Business Staffing social profiles
Digital presenceVirtual Business Staffing financial estimates
Financial estimateRevenue estimate
Valuation estimate
Virtual Business Staffing leadership team
Management profileNumber of profiles
Profiles2 records
Virtual Business Staffing subsidiaries and ownership
Company hierarchySubsidiaries1 record
Virtual Business Staffing funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Virtual Business Staffing M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Virtual Business Staffing
What does Virtual Business Staffing do?
Virtual Business Staffing is a virtual assistant staffing agency that recruits, trains, and places Filipino virtual assistants with U.S. businesses across 11 specialized service categories. The company handles sourcing, vetting, onboarding, payroll, and ongoing support for offshore remote staff, enabling clients to scale operations without the overhead of in-house hiring. Its roots trace to Virtual Medical Staffing (founded 2018), and it now serves clients nationwide from a Scottsdale, Arizona headquarters with delivery operations in the Philippines.
Is Virtual Business Staffing a public or private company?
Virtual Business Staffing is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Virtual Business Staffing founded?
Virtual Business Staffing was founded in 2018. It employs 11 to 50 people.
Where is Virtual Business Staffing based?
Virtual Business Staffing is headquartered in Wilmington, United States, in the North America region.
How does Virtual Business Staffing make money?
One revenue line is on record: virtual Assistant Staffing Services.
Who are Virtual Business Staffing's main competitors?
Direct peers on record are Wishup, BELAY, Boldly, MyOutDesk, Time Etc, 20Four7VA and Wing Assistant. OnlineJobs.ph is listed as an emerging player. Broad incumbents are Upwork and Fiverr.
Does Virtual Business Staffing have an API?
No public API is recorded for Virtual Business Staffing.
What industry is Virtual Business Staffing in?
Virtual Business Staffing's product category is Virtual Staffing Services. Its primary akta.pro industry code is BPACACAA, Office & Administrative Temp Staffing. Its NAICS code is 56132 and its SIC code is 7361.